Oregon Administrative Code

416-410-0060 Standards of Care and Treatment (1) The OYA director must determine maximum population levels for each close-custody facility. The maximum population allowable must not exceed the design capacity for the facility, must take into consideration the ratio of population …

416-415-0010 Purpose These rules institute guidelines for establishing, operating, and administering Work Programs for Youth in Custody residing in OYA close-custody facilities. OYA Work Programs emphasize each participant's potential to lead a positive, productive life. The goal…

416-415-0020 Definitions (1) Adjudicated Youth: A person who has been found to be within the jurisdiction of the juvenile court under ORS 419C.005 for an act committed when the person was under 18 years of age, and who has been placed in the legal and physical custody of OYA. (2)…

416-415-0030 Work Program Approval (1) The facility's superintendent or camp director is the Work Program approval authority for Facility Work Programs under the superintendent's or camp director's purview. Facility Work Programs must be approved by the facility's superintendent …

416-415-0040 Youth in Custody Eligibility for Participation in a Work Program (1) The facility superintendent, camp director, Program Staff, or Facility Services Assistant Director may consider any eligible Youth in Custody for assignment to a Work Program. (2) The facility super…

416-415-0050 Youth in Custody Work Program Evaluation, Stipends and Revenue (1) OYA must evaluate a Youth in Custody's Work Program performance. (a) Program Staff will provide the Youth in Custody and the Youth in Custody's Multidisciplinary Team with feedback on the Youth in Cus…

416-415-0060 Youth in Custody Status (1) Youth in Custody participating in OYA-approved Work Programs retain their legal status as Adjudicated Youth or DOC Youth in Custody and must comply with any conditions of participation or standards of conduct established by the Work Progra…

416-415-0070 Work Program Participation Suspension/Termination (1) The Work Program approval authority, Program Staff, or other OYA staff may, in their sole discretion, cause a Youth in Custody to be temporarily removed from the Youth in Custody's Work Program assignment for reas…

416-415-0080 Work Program Staff Security Precautions (1) Program Staff may supervise Youth in Custody who are participating in Facility Work Programs or Work Release, or escort Youth in Custody going to or returning from Work Release activities in the community. (2) Only a Progra…

416-415-0090 Written Agreements with Public and Private Agencies or Persons (1) A written agreement must exist between OYA and a public or private agency, or person with whom a Youth in Custody has secured authorized work, prior to the assignment of a Youth in Custody to perform …

416-420-0000 Purpose (1) These rules define the process by which a person may access Oregon Youth Authority (OYA) facility premises. (2) All youth in custody, except as specifically provided in these rules, are eligible for visitation while residing in an OYA facility. Statutory/…

416-420-0005 Definitions (1) Facility: Any youth correctional facility, camp or transitional facility, operated by the Oregon Youth Authority. (2) Premises: Includes any building, staff office, and grounds. (3) Youth in custody: A person in the legal and physical custody of OYA e…

416-420-0010 Facility Access (1) OYA acknowledges the importance of partnerships with community members, knowing that the effectiveness of those partnerships is increased when community members understand the services offered by OYA. OYA recognizes the importance of interaction b…

416-420-0020 Tours (1) Approval by the OYA is required for all facility tours in compliance with these rules and OYA policy and procedure. Typically, tours are granted to persons interested or involved in juvenile corrections, such as: (a) Oregon state officials; (b) Juvenile jus…

416-420-0030 Visits with Youth in Custody (1) Prior authorization by OYA is required for all persons who request to visit a youth in custody, in compliance with these rules and OYA policy. (2) Staff will consider all requests from individuals who request to visit a youth in custo…

416-425-0000 Purpose These rules prescribe procedures by which offenders in Oregon Youth Authority (OYA) close custody facilities may be transferred to a state mental hospital or a facility designated by the Oregon Health Authority (OHA) for evaluation and treatment. Statutory/Ot…

416-425-0010 Definitions For purposes of these rules: (1) Close custody facility: Any of the secure facilities operated by the OYA, including, but not limited to, youth correctional facilities, work/study camps, and transition camps. (2) Facility designated by the Oregon Health A…

416-425-0020 Procedures for Transfer (1) The OYA close custody facility Superintendent, the Director of the OYA, or the Director’s designee may request that the superintendent of a state mental hospital or a facility designated by OHA for evaluation and treatment accept a transfe…

416-430-0000 Purpose (1) Certain types of youth in custody behavior exhibited prior to or following placement in OYA custody are identified as sensitive and cause a sensitive case descriptor to be attached to a case file. This rule defines the process by which such descriptor wil…

416-430-0010 Reason for Descriptors (1) The purpose of the descriptor is to alert staff to unique situations that can affect the following areas of case management and program planning: (a) Safety, security, and order of facilities and communities. Awareness of unique situations …

416-430-0020 Application of Descriptors (1) Staff will recommend the application of a descriptor in a written report designed for that purpose, and include information that meets the descriptor criteria, as detailed in OYA policy. This information may be derived from a variety of…

416-430-0025 Review of Descriptors (1) The descriptor will be reviewed whenever a youth in custody transfers to a different placement setting or when new information is received that causes OYA to consider applying or removing it. (2) Discussion of the descriptor will be included…

416-430-0030 Removal of Descriptors (1) In the event a descriptor is improperly applied or when information is received that indicates the descriptor is not needed, a written request will be made to remove it. This request will state the reason the descriptor does not apply to th…

416-430-0050 Grievance Youth in custody will be notified in writing of their right to appeal decisions of OYA, including application of a sensitive case descriptor. Such notification will include a description of the grievance process and applicable time lines, in accordance with…

416-435-0010 Purpose (1) OYA staff must strive to treat all youth in custody (YICs) respectfully and without harassment and discrimination with consideration of each YIC’s individual circumstances, including race, ethnicity, religious beliefs, national origin, sex, physical or me…

416-435-0020 Definitions (1) Discrimination: Any act, policy or practice that penalizes or disadvantages YICs or subjects them to harassment based on actual or perceived race, ethnicity, religious belief, national origin, sex, physical or mental disability, sexual orientation, ge…

416-435-0030 Identification (1) Designated staff must provide the opportunity for YICs to identify their sexual orientation, gender identity, and intersex status upon their commitment to OYA, and during their intake process into youth correction facilities. (2) Designated staff m…

416-435-0040 Placement and Housing Assignments (1) The SOGIEC will collect and review relevant information regarding transgender, gender diverse, or intersex YICs and make decisions on a case-by-case basis regarding appropriate placement, care, and management of the YICs. (2) Aft…

416-435-0050 Management of Youth who Identify as Transgender, Gender Diverse, Gender Fluid, or Intersex (1) Searches (a) When a YIC identifies as transgender, gender diverse, gender fluid, or intersex upon the YIC’s commitment to OYA, designated staff must ask the YIC whether the…

416-440-0005 Purpose (1) The purpose of these rules is to establish and define youth in custody (YIC) mail privileges in a manner that is consistent with the Oregon Youth Authority’s (OYA) discharge of its statutory responsibilities and its multi-faceted mission to maintain publi…

416-440-0015 Definitions (1) Immediate Family Member: Legal spouse, domestic partner, parent, guardian, sibling, child, aunt, uncle, grandchildren and grandparents, including foster, in-law, and step relationships. Immediate family also includes the caregiver of the YIC’s minor c…

416-440-0020 Youth in Custody Mail (1) OYA realizes it is important for YICs in its custody to maintain ties with the community through written correspondence with community members, family, and friends. Within the administration of its facilities and programs, OYA seeks to balan…

416-440-0035 Prohibited Mail (1) If mail is prohibited, it may be rejected by OYA staff. (a) For YICs placed in OYA facilities, only the superintendent/camp director, or specific designee, may reject a YIC’s mail. (b) For YICs placed under supervision in the community, only the l…

416-450-0000 Purpose OYA will use volunteer services to enhance programs and expand services in its close-custody facilities, substitute care placements, and offices, as defined by these rules. Statutory/Other Authority: ORS 420A.025 Statutes/Other Implemented: ORS 420A.010 Histo…

416-450-0010 Definitions (1) Close-custody facility: Any OYA facility, including but not limited to youth correctional facilities, work/study camps, and transition camps. (2) Mentor program agency: Agency responsible for the recruitment, supervision, and training of its volunteer…

416-450-0020 Exclusions The following individuals are not considered volunteers, and are therefore excluded from these rules: (1) Individuals under contract to OYA; (2) Individuals on official business, such as an attorney for a youth in custody; (3) Individuals who provide servi…

416-450-0030 Volunteer Coordinator and Site Volunteer Coordinators (1) The OYA Volunteer Coordinator must: (a) Maintain an agencywide volunteer database of all OYA volunteers and their service status; (b) Manage an agency volunteer services communication and recruitment plan; (c)…

416-450-0040 Application Process (1) Volunteers will be recruited from all ethnic, cultural, and socio-economic segments of the community. (2) All volunteers must be screened and approved by OYA prior to providing service. OYA holds the ultimate authority to approve or deny a vol…

416-450-0050 Criminal Records Check (1) The fitness standards of OAR chapter 416, division 800 apply. (2) OYA must conduct a criminal records check of all persons seeking or granted volunteer status, as follows: (a) Computerized record reviews of volunteer applicants at the time …

416-450-0060 Orientation and Responsibilities (1) OYA may place restrictions on volunteer service to ensure safety and security of persons and facilities. (2) The OYA Volunteer Coordinator will ensure that an orientation is provided to each volunteer. The orientation must include…

416-450-0070 Mentor Program (1) Service delivery may be coordinated by a mentor program agency and provided by volunteer mentors who interact regularly with a youth in custody in a one-to-one relationship. Mentor agencies use a case management approach, with follow through on eac…

416-470-0000 Policy (1) Youth in custody (YIC) responsibilities while in an Oregon Youth Authority (OYA) facility include completion of school, treatment, and work program goals; compliance with the facility behavior rules; and achievement of other program goals set in each YIC’s…

416-470-0010 Definitions (1) Accountability Option: An authorized response to, or sanction imposed for, a YIC’s inappropriate behavior. (2) Major Behavior Violation: YIC behavior that is prohibited and unacceptable within the facility or program and is immediately threatening to …

416-470-0020 Prohibited Behaviors and Accountability Options (1) Prohibited YIC behaviors and appropriate Accountability Options are listed on a Youth in Custody Behavior Accountability Option Matrix (Exhibit 1). The Accountability Options imposed must reflect the severity and fr…

416-470-0030 Behavior Violation Incident Reports (1) Staff must promptly prepare an incident report when they have reasonable belief that a YIC has committed a Major Behavior Violation. (2) Staff may resolve Minor Behavior Violations informally without preparing an incident repor…

416-470-0040 Behavior Violation Incident Review A review must occur after an incident report is written alleging that a YIC has committed a Major Behavior Violation. (1) The superintendent, camp director, or designee must review a behavior violation incident report within 24 hour…

416-470-0050 Youth in Custody Notification and Grievance Process (1) In addition to OAR 416-470-0020(4), staff must notify each YIC in writing promptly after the YIC’s initial arrival at an OYA facility of the following: (a) The YIC’s rights and responsibilities; (b) The process …

416-480-0000 Purpose (1) The provisions of these rules will be applied to youth in custody who are placed in OYA facilities. “Youth in custody” means a person in the legal and physical custody of OYA in a youth correction facility; or a person in the legal custody of the Departme…

416-480-0010 Religious Program Coordinator Each OYA facility will designate a Religious Program Coordinator who coordinates religious activities within the facility. Statutory/Other Authority: ORS 420A.025 Statutes/Other Implemented: ORS 420A.108 History: OYA 4-2006, f. & cert. e…

416-480-0020 Religious Practice (1) OYA will provide youth in custody the opportunity for reasonable access to religious practice that includes, but is not limited to: (a) Regular religious services and ceremonies, including access to religious items; and (b) Special ceremonies, …