Oregon Administrative Code

575-037-0005 Definitions (1) “Public Safety Officer” includes the following public safety categories as defined in ORS181A.355: (a) Corrections officer (b) Fire service professional (c) Parole and probation officer (d) Police officer (e) Reserve officer (f) Youth correction offic…

575-037-0040 Awards (1) Eligible students attending Oregon institutions of postsecondary education may not receive awards in excess of the amount of tuition and fees or the maximum of $13,000 per academic year for a four-year degree program, whichever is less. The source of the r…

575-037-0051 Eligibility Criteria To be eligible for a Deceased or Disabled Public Safety Officers scholarship, a student must: (1) Be a child of a public safety officer who has suffered a qualifying death or disability. (2) Be enrolled or have applied for enrollment at an eligib…

575-037-0061 Application/Selection Process (1) Applicants must complete and submit the Free Application for Federal Student Aid (FAFSA) or Oregon Student Aid Application (ORSAA) and must have accepted all available state and federal grants available to the applicant. (2) Applican…

575-038-0000 Purpose The purpose of this program is to carry out provisions of House Bill 5030, Section 6, enacted by the Legislative Assembly during the regular 1995 session. That measure calls for supplemental grants to be made to students receiving Oregon Opportunity Grants an…

575-038-0010 Student Eligibility Students eligible for State Grant Supplemental Awards are those who have been designated by the Commission to receive Opportunity Grants for attendance at private, nonprofit colleges in Oregon. Statutory/Other Authority: ORS 348 Statutes/Other Imp…

575-038-0020 Program Elements Governed by Need Grant Rules The following common elements of the Opportunity Grant Program and the State Grant Supplemental Award Program are governed by existing administrative rules for the Opportunity Grant Program: (1) Definitions, see Oregon Ad…

575-038-0030 Grant Amount State Grant Supplemental Award amounts will be set annually by the Higher Education Coordinating Commission in consultation with institutions participating in the State Grant Supplemental Award Program. Statutory/Other Authority: ORS 348 Statutes/Other I…

575-038-0040 Student Information The institution shall provide each designated awardee at that institution with written notification of the following: (1) The amount and type of state grants which the student is eligible to receive at that institution. (2) Any change in the amoun…

575-039-0010 Definitions (1) "Concurrently Enrolled." A student who attends more than one eligible institution under a written consortium agreement or concurrent enrollment program. The student's "home" institution determines the student's eligibility for federal and state financ…

575-039-0020 Student Eligibility for Oregon Promise Grant (1) Be an Oregon resident for at least 12 months prior to enrolling in an Oregon community college, unless such student is foster child (2) Have attained the highest level of education in this state prior to receiving a hi…

575-039-0030 Institutional Eligibility Eligible institutions are any Oregon community college operated under ORS chapter 341. Statutory/Other Authority: ORS 341.522 Statutes/Other Implemented: ORS 341.522 History: OSAC 3-2020, amend filed 12/16/2020, effective 12/16/2020 OSAC 7-2…

575-039-0040 Eligible Courses and Programs (1) Oregon Promise Grants may be awarded to students who are enrolled in courses at an Oregon community college that are required for completion of: (a) An associate degree; or (b) A program in career and technical education. (2) Eligibl…

575-039-0050 Enrollment A student must be enrolled or accepted for enrollment as at least a half-time undergraduate student at an eligible institution to receive Oregon Promise grant funds. Statutory/Other Authority: ORS 341.522 Statutes/Other Implemented: ORS 341.522 History: OS…

575-039-0060 Oregon Promise Grant Amount (1) The total amount of an Oregon Promise Grant award will be based on the number of credit hours in approved courses that the student attempts each term. For each academic term, the student’s grant award will be reduced by the amount rece…

575-039-0070 Conditions of Award (1) In order to remain eligible for an Oregon Promise award, continuing students must: (a) Maintain a cumulative grade point average of 2.5 or better each term for which the student receives the grant. (b) Make satisfactory academic progress in an…

575-039-0080 Prioritization of Grant Recipients (1) The Commission may prescribe the priority by which grants are awarded, which allows for preference to be given to persons enrolled in school districts or high schools that meet specified criteria as determined by the Commission.…

575-039-0090 Disbursement of Grant Funds to Students (1) Institutions shall disburse grants to students identified by the Commission from funds provided by the Commission each academic term. (2) Institutions shall not disburse grants to students who cease to meet conditions of aw…

575-039-0110 Record Keeping (1) Each institution shall maintain sufficient records to document its activities relating to the program. (2) Each institution shall make its academic and financial records available to the Commission at reasonable times for the purpose of assuring th…

575-039-0120 Rights of Appeal (1) An institution shall have the right to appeal to the Commission in the instance of a disagreement with a policy or procedure of the Commission or its staff. In such case, the decision of the Commission is final unless a court of competent jurisdi…

575-039-0140 Application Process (1) Applicants must complete and submit the Free Application for Federal Student Aid, if eligible for federal student aid programs. Applicants who are not eligible for federal financial aid because of their citizenship status must complete the Ore…

575-039-0150 Requirements for Dually Enrolled Students The Commission will prescribe eligibility requirements and grant calculations for students dually enrolled in a community college and a public university. (1) For the Oregon Promise Grant, a dually enrolled, or co-enrolled, s…

575-045-0005 Limitation, Suspension and Termination Any Limitation, Suspension, or Termination actions taken by the Higher Education Coordinating Commission will be in compliance with the Higher Education Act of 1965, as amended, the federal regulations issued thereunder, and the…

575-050-0005 Definitions For the purposes of the Medical and Dental Student Loan Program, the following definitions shall be used: (1) "Academic Year". A period of time, beginning September 1, in which a full-time student would normally be expected to complete three quarters of i…

575-050-0010 Administrative Responsibility (1) The Commission shall be responsible for the implementation of all policies and procedures for the administration of the Medical-Dental Student Loan Program under the provision of ORS 348.040 through 348.095. (2) The Commission may es…

575-050-0015 Eligibility To be eligible for a loan under this program, a student must: (1) Be a full-time professional medical or dental student or undergraduate nursing student at the Oregon Health Sciences University or a full-time student in a veterinary program offered by Ore…

575-050-0020 Loan Limits (1) The maximum loan for any academic year for medical, dental and veterinary students shall be $4,000. (2) The maximum loan for any academic year for undergraduate nursing students shall be $1,000. (3) The principal amount of all loans for any individual…

575-050-0025 Disbursements (1) The loan amount for an academic year shall be divided into equal disbursements to correspond with the number of terms for which the loan is granted, except as may be dictated by individual circumstances and approved by the Commission and the Divisio…

575-050-0030 Repayment (1) Repayment of the principal of the loans, accruing interest and deferred interest shall commence not later than 12 months after the borrower graduates or otherwise terminates his/her education program. The "education program" may include post-graduate st…

575-050-0035 Default (1) A loan shall be judged to be in default upon the occurrence of any one or more of the following conditions: (a) Failure of the borrower to acknowledge the Schedule of Payments within 60 calendar days following graduation or termination; (b) Failure of the…

575-050-0040 Interest for Medical, Dental, and Veterinary Student Borrowers (1) Borrowers shall be assessed at least six percent interest per annum on the unpaid balance from the date of the note. (2) In-school interest payments by the borrower shall be deferred until the borrowe…

575-050-0042 Interest for Undergraduate Nursing Student Borrowers (1) Borrowers shall pay such rate of interest as is negotiated between the Division of State Lands and the Higher Education Coordinating Commission, but in no event shall such rate of interest be less than seven pe…

575-050-0045 Special Payments The Commission shall pay annually to the Division a maximum of three percent per annum on the unpaid balance of all medical, dental, and veterinary student borrower loans. Statutory/Other Authority: ORS 348 Statutes/Other Implemented: ORS 348.040 - 3…

575-050-0050 Record Keeping (1) The institution shall maintain sufficient records to document its activities in the program. (2) The institution shall retain records relevant to the program for not less than five years following the borrower's graduation or termination. (3) The i…

575-060-0005 Definitions For the purposes of Privately Funded Award Programs which the Commission administers, the following definitions shall be used unless specified otherwise by a donor: (1) "Academic Year." A period of time, normally beginning in August or September, in which…

575-060-0007 Policy The Commission will administer privately funded awards pursuant to the following rules, by authority of ORS 348.530 and pursuant to the donor’s intent. Statutory/Other Authority: ORS 348.520 - 348.530 Statutes/Other Implemented: ORS 348.520 - 348.530 History: …

575-060-0010 Eligibility Unless otherwise specified by a donor, an applicant for an award must: (1) Be a resident of the State of Oregon; and (2) Be a U.S. citizen or be in the United States for other than a temporary purpose and intend to become a permanent resident of the Unite…

575-060-0012 Eligible Institutions A donor must specify which institutions are eligible to receive award recipients. However, only institutions located in a state and recognized by the U.S. Department of Education as eligible to participate in federal Title IV student financial a…

575-060-0015 Administrative Responsibility (1) For an award program established by the proceeds of an estate, the Commission will establish award criteria in accordance with the conditions specified in the donor’s last will and testament. (2) For a program established by employer…

575-060-0020 Accountability and Record Keeping (1) For a program where the Commission is the disbursing agent, the Commission shall establish a separate account within the Oregon Student Assistance Fund (ORS 348.570). All monies in the account shall be placed with the State Treas…

575-060-0025 Approved Application For awards where the Commission processes applications or selects awardees, applicants will be required to use a private award application specified by the Commission. Statutory/Other Authority: ORS 348.520 - ORS 348.530 Statutes/Other Implemente…

575-060-0030 Conditions of Award (1) A student failing to make satisfactory academic progress as defined by the institution for students receiving federal Title IV aid may be denied payment of an award. (2) No award shall be made to a student in default on any federal Title IV lo…

575-060-0035 Selection (1) In administering a private award program, the Commission shall not discriminate against an applicant on the basis of age, sex, sexual orientation, marital status, race, ethnic origin, creed, religion, color, national origin, or the presence of any menta…

575-060-0040 Disbursement (1) Unless otherwise specified by the donor, the Commission shall disburse funds to an institution on behalf of an awardee on an academic term basis. (2) An institution shall not disburse funds to an awardee who ceases to meet conditions of award identif…

575-060-0045 Administrative Fees The Commission may charge an annual fee for servicing an award program. The Commission shall set the amount of the fee, based on a percentage of the amount of scholarships awarded annually. Statutory/Other Authority: ORS 348.520 - 348.530 Statutes…

575-063-0005 Definitions (1) "An eligible employer.” An individual, partnership, or corporation that employs at least four full-time equivalent employees but no more than 250 employees, and must provide or intend to provide scholarship funds during the calendar year for which tax…

575-063-0010 Employer Program Certification Procedures (1) The application for program certification by an employer establishing an employer-sponsored scholarship program shall be filed by the employer with the Commission at least three months prior to the close of the first tax …

575-063-0020 Tax Credit Certification Procedures (1) To qualify for tax credit, an employer who has obtained program certification or has applied for program certification shall submit an application for tax credit certification to the Commission. (2) The employer shall file the …

575-063-0030 General Program Policy Employers who establish a scholarship program for their employees and/or dependents of their employees shall adhere to administrative rules as set forth in the Oregon Administrative Rules for Privately Funded Award Programs, division 60. The em…

575-065-0001 Definitions (1) "Former Foster Child". An individual who, for a total of 12 or more months while between the ages of 16 and 21, was a ward of the court pursuant to ORS 419B.100(1)(b) to (e) and in the legal custody of the State Dept. of Human Services Child Protectiv…