Oregon Administrative Code

589-004-0450 Prior Consent to Disclose Information (1) The student shall provide written consent before a college discloses personally identifiable information from the student's education records, except as provided in OAR 589-004-0500, and in accordance with the college's polic…

589-004-0500 Exceptions to Prior Consent Requirement A college may disclose personally identifiable information from an education record of a student without the consent required by OAR 589-004-0450 if the disclosure meets one or more of the following conditions: (1) The disclosu…

589-004-0550 Penalties for Misuse Any officer or employee of OCCURS or of the Office of Community Colleges and Workforce Development or of any other state agency who has access to personally identifiable student records maintained and/or provided by a community college who, witho…

589-004-0600 Redisclosing Information (1) Any party who receives student records containing personally identifiable information from a community college or colleges may disclose that information to a third party only if the student has been notified of the redisclosure and its pu…

589-004-0650 Filing a Federal Complaint (1) A person may file a written complaint with the Family Policy Compliance Office, United States Department of Education, regarding an alleged violation under the Family Educational Rights and Privacy Act. The Office's address is: Family P…

589-004-0700 Civil Action Any person claiming to be aggrieved by the reckless disclosure of personally identifiable information from a student's education records, as prohibited by OAR 589-004-0150 through 589-004-0550, may file a civil action in circuit court pursuant to ORS 30.…

589-004-0750 Recordkeeping Requirements (1) A college shall maintain a record of each request for access to and each disclosure of personally identifiable information from the education records of each student: (a) The college shall maintain the record with the education records …

589-005-0100 Formation of a Community College District (1) The petition submitted to the Commission pursuant to ORS 341.025 for approval of the formation of a community college district shall include the following: (a) Total population within the proposed community college distri…

589-005-0200 Formation and Definition of a Community College Service District (1) For the purposes of this rule, "community college service district" is defined as a district that is governed by the laws applicable to community college districts but which: (a) May not incur bonde…

589-005-0300 Boundary Changes (1) The Commission shall constitute the boundary board for community college districts. The Commission on its own motion or on petition from a petitioning territory may propose changes in the boundaries of a community college district. The Commission…

589-005-0400 Remonstrance Petitions (1) A petition submitted in remonstrance to the annexation of territory to a community college district pursuant to ORS 341.569 shall be submitted no later than 20 days from the date the Commission issues an order describing the revised boundar…

589-005-0500 Elections (1) Pursuant to ORS 341.569, the Commission shall submit the question of a proposed boundary change to a vote of the electors of the territories affected by the proposed boundary change if: (a) The Commission enters the order to revise the boundaries of a c…

589-006-0050 Definitions For the purposes of division 6 of chapter 589, the following definitions apply: (1) "Academic standard of achievement" means demonstrated achievement, proficiency, or measured learning acknowledged as meeting a predetermined academic standard, which is no…

589-006-0100 General Community College Course and Program Approval Requirements (1) The Commission has responsibility for the approval of community college educational programs and locations. (2) The Commission shall provide community college district boards of education with the…

589-006-0150 Local Community College Responsibilities for Course and Program Approval (1) Community college boards will have local processes in place to ensure that local and state program approval standards and criteria are implemented and maintained. (2) Community college board…

589-006-0200 Approval of Collegiate Courses (1) The Commission delegates to the Office the authority to approve upper and lower division collegiate courses. (2) A community college that is institutionally accredited, shall follow the Office's collegiate course approval procedure …

589-006-0300 Approval of Career and Technical Education Courses, Certificate of Completion, Associate of Applied Science Degree, Bachelor of Applied Science Degree, and Bachelor of Science: Nursing Degree Programs (1) The Commission delegates to the Office the authority to approv…

589-006-0350 Maintaining Approval of Certificate of Completion, Associate of Applied Science Degree, Bachelor of Applied Science Degree, and Bachelor of Science: Nursing Degree Programs (1) The Commission’s approval of a community college Career and Technical Education program wi…

589-006-0400 Approval of Other Education Courses (1) The Commission delegates authority to the Office to approve other education courses. Such approval authorizes the community college to receive state funding to support those courses. (2) The Office uses the following standards …

589-007-0100 Apprenticeship Definitions For purposes of this rule: (1) "Academic credit" means the indication or certification by a community college that a student has completed a unit of study or demonstrated achievement or proficiency, so as to have satisfied a portion of the …

589-007-0110 Apprenticeship Related Training Courses, Work-Based Learning and Academic Credit (1) Community colleges will cooperate with the State Apprenticeship and Training Council, the Office, and the local joint committees in providing the necessary related training courses t…

589-007-0120 Apprenticeship Related Training Instruction (1) Community colleges will enroll apprentices in apprenticeship related training courses utilizing the college registration procedures used for other students and student groups. (2) Apprentices enrolled for community coll…

589-007-0130 Apprenticeship Instructors (1) The community college conducting the apprenticeship related training courses will have direct control of the selection, supervision, and evaluation of the apprenticeship related training instructors. (2) Community colleges may contract …

589-007-0140 Certificates of Completion and Associate Degrees for Apprentices and Journey Persons (1) Community college associate degree and certificate of completion programs offered for registered apprentices and journey persons will follow the same local and Commission standar…

589-007-0150 Granting Academic Credit for Certificates of Completion and Associate Degrees for Apprentices and Journey Persons (1) Registered apprentices and journey persons will be provided with the same opportunities for being awarded academic credit for prior learning or prior…

589-007-0160 Menu of Core Apprenticeship Services and Supplemental Apprenticeship Services (1) Core apprenticeship services will include the services provided by Oregon community colleges to registered apprentices and local joint committees when the registered apprentice is enrol…

589-007-0170 Community College Apprenticeship Related Training Providers and Notification (1) Community colleges, within the limits of the available resources and facilities of the community college, will provide core apprenticeship services for the registered apprentices. Commun…

589-007-0180 Contracts for Educational Services Between Community Colleges and Local Joint Committees (1) Local joint committees, as private organizations, may contract with a community college to provide services of an educational nature that are subject to the approval of the C…

589-007-0300 Veterans Programs Each community college requesting approval for the training of veterans and other eligible persons will contact the State Approving Agency (SAA) for veterans' administration. Statutory/Other Authority: ORS 341.506 Statutes/Other Implemented: ORS 341…

589-007-0400 Oregon GED® Program and Certificates of High School Equivalency (1) For the purpose of this rule: (a) Certificate of High School Equivalency (“Certificate”) means a certificate issued to an individual upon the successful completion of the GED® test series, that demon…

589-007-0500 State GED Fees (1) The Commission authorizes the Office to charge a fee of $38 per test at the time testing begins (this includes the $8.00 state administration fee). (2) Persons seeking a GED equivalency certificate shall be issued that certification upon verificati…

589-007-0600 Adult High School Diploma Program The purpose of the Adult High School Diploma program is to provide an opportunity for persons with an exemption from compulsory attendance to earn an Oregon diploma. (1) Definitions. As used in this rule: (a) “Adult High School Diplo…

589-007-0700 National Career Readiness Certificate (NCRC) Program (1) The purpose of the National Career Readiness Certification (NCRC) program is to prepare Oregonians for the workplace and for college as a part of implementing an integrated workforce delivery system that focuse…

589-007-0800 Oregon On-the-Job Training (OJT) Program (1) The purpose of the Oregon On-the-Job Training (OJT) Program is to support the Governor’s Workforce agenda by providing OJT and the National Career Readiness Certificate (NCRC) as solutions relating to employee hiring, trai…

589-008-0100 Guidelines for Formation of Community College Personnel Policies (1) Each community college board of education shall establish a personnel policy statement, including a policy on instructor selection and development that must include, but need not be limited to, the …

589-008-0200 Use of Community College Instructors in High Schools (1) A school district may contract with a community college accredited by the Northwest Association of Schools and Colleges or a community college contracting for delivery of instructional and curriculum services w…

589-009-0100 Immunizations Requirements for Certain Community College Students (1) Pursuant to ORS 433.283(2) and Health Division OAR 333-050-0140, the following definitions are set forth: (a) "Clinical Experiences" means a student is required to complete practical work experienc…

589-020-0300 Resolving a Non-Criminal Allegation of a Violation of the Workforce Innovation and Opportunity Act, Regulations, Grant, or Other Agreement filed Directly Against the Higher Education Coordinating Commission (1) If there is a complaint against the Higher Education Coo…

589-020-0320 Authority to Request Social Security Numbers (1) The purpose of this rule is to establish legal authority, policy, and procedures for obtaining and using Social Security numbers from participants to comply with record-keeping and performance measurement requirements …

589-020-0330 Confidentiality (1) The purpose of this rule is to: (a) Provide information to the recipient and subrecipients when making decisions concerning the disclosure of information from applicant and participant records; (b) To protect applicants and participants from unrea…

603-001-0001 Procedure for Notice of Intended Rulemaking In order to provide a reasonable opportunity for interested persons to be notified of the Department's proposed administrative rulemaking actions, the Department shall give notice of its proposed adoption, amendment, or rep…

603-001-0005 Model Rules of Procedure The Attorney General’s “Model Rules of Procedure Under the Administrative Procedures Act,” effective July 2014 are hereby adopted as the rules of procedure for the Department in its rulemaking activities, declaratory ruling activities, and co…

603-001-0110 Uniform Date Statements are Mailed Unless a different time is specified by law, the monthly date on which the Department shall forward its itemized statement for any amount owing for services and materials on which credit has been extended shall be on or before the 5…

603-001-0120 Meat Dealer License Refunds The following procedure shall be applicable to requests for refunds as provided in ORS 603.027: (1) The licensee shall submit his written application for refund, which may be in letter form, to the Department, which shall include: (a) The …

603-001-0125 Purpose and Policy In order to implement the provisions of ORS 183.330(1) requiring each agency to publish its methods for the public to obtain information, and in order to implement the provisions of ORS 192.318 so as to provide reasonable rules necessary for the pr…

603-001-0130 Procedures for Obtaining General Information Except as otherwise provided in OAR 603-001-0125 to 603-001-0170, requests for information shall be directed to the department’s Information Officer at the Agriculture Building, 635 Capitol Street, N.E., Salem, OR 97301. S…

603-001-0135 Procedures for Inspection or Copying of Public Records (1) Requests for inspection or copying of public records shall be made either, via FAX, via e-mail, or in writing and shall be directed to the appropriate Program Directors or Assistant Director of Agriculture re…

603-001-0140 Procedures for Obtaining Copies of Public Records (1) Requests for certified or other types of copies of public records shall be made, via FAX, via e-mail, or in writing and shall include a reasonably specific description of the particular record copy requested, i.e.…

603-001-0145 Fees for Public Record Disclosures (1) If a request for records can be fulfilled using less than 30 minutes of staff time, there will be no charge for the service. If reimbursable staff time is estimated to be greater than 30 minutes, fees may be applied. As provided…

603-001-0150 Noncompliance with Requests (1) If a request received by the department has been erroneously submitted, in that the department has no public records relating to the request, the request shall be returned to the requester with any information concerning the appropriat…