Oregon Administrative Code

740-055-0015 Payment of Weight-Mile Tax; Quarterly Reporting (1) Upon request, a motor carrier may be approved to report and pay weight-mile tax on a quarterly basis. In addition to an application on a form provided by the Department, the applicant may be required to submit a fin…

740-055-0020 Payment of Fees and Refunds (1) Carriers registered with the Oregon Department of Transportation, or their agents as established either through an approved Power of Attorney or prior remittance of taxes or fees on behalf of the carrier, shall pay taxes and fees by ei…

740-055-0025 Temporary Pass Fees The department may issue a temporary pass as described in ORS 825.470 for a single trip or short-time operation not exceeding 10 days. A pass fee of $9 will be collected for each pass issued. Statutory/Other Authority: ORS 184.616, 184.619, 823.01…

740-055-0030 International Fuel Tax Agreement Fees (1) Each Oregon based International Fuel Tax Agreement (IFTA) licensee shall pay Oregon an annual fee as established in this rule. The annual fee is based on the number of motor vehicles the licensee elects to operate under IFTA …

740-055-0035 Change in Fee Basis (1) As used in this rule, a fee basis is the method a carrier uses to report and pay Highway Use Tax, for example Monthly, Flat Monthly, Quarterly and Annual Mileage. (2) Tax status is determined by the weight of the vehicle, commodity being trans…

740-055-0045 Determination of Mailing Date For reports and payments transmitted through the United States Postal Service on which the post-office cancellation mark on the envelope or wrapper containing the report or payment is omitted or is not legible, the department will consid…

740-055-0100 Maintenance and Production of Records and Vehicles — Penalties (1) At the request of the Department or its authorized representative, each motor carrier must produce for inspection or audit all records required to be prepared or maintained by statute or rules of the …

740-055-0110 Fuel Purchase Records and Refunds (1) All motor carriers must obtain an invoice covering every purchase of motor vehicle fuel and preserve the same for a period of three (3) years subject to inspection by the Department or its representatives at all reasonable times.…

740-055-0120 Weight-Mile Tax Records Requirements (1) All carriers must maintain records of their motor vehicle operations and make reports on forms approved by the Department. Such records must be: (a) Stored at the carrier’s principal office or place of business; (b) Made avail…

740-055-0130 For-Hire Farmers’ Operating Records (1) All farm carriers operating under a Class 1A permit issued under ORS 825.024(3), must maintain daily records on their motor vehicle operations and make reports on forms approved by the Department. (2) The ODOT “Daily Record of …

740-055-0140 Out-of-State Farm Verification (1) All out-of-state persons claiming a farm exemption from ORS Chapter 825 under 825.024 shall: (a) Obtain a temporary pass from the Oregon Department of Transportation and pay highway use tax at the time of entry into Oregon; (b) Comp…

740-055-0150 Records — General — Household Goods (1) Carriers authorized to transport household goods shall keep and maintain complete and comprehensive records of all business transactions as set forth in the prescribed Uniform System of Accounts. (2) All papers, books, accounts…

740-055-0170 Bills of Lading (Shipping Receipts) and Freight Bills (1) The provisions of this section shall apply to carriers for hire in the transportation of household goods in intrastate commerce within the State of Oregon which are submitted to the Department for review and a…

740-055-0180 Certified Scale Weights Required Actual weight of shipments of household goods must be obtained by having such shipments weighed over a certified scale whenever scale is available at point of origin, destination or enroute. The scale ticket shall be attached to the c…

740-055-0190 Record of Receipts and Disbursements (1) Household goods carriers shall maintain a record of all moneys received from any source. The record shall show the date received, amount received, from whom received, number of freight bills being paid or description of servic…

740-055-0210 Ledger and Journal (1) All household goods carriers shall keep and maintain a ledger in which shall be recorded in appropriate accounts the assets, liabilities, capital, surplus, revenues, expenses, other income, other deductions and all other accounts prescribed by …

740-055-0220 Audit and Inspection of Records and Accounts of Motor Carriers (1) Any motor carrier must produce and make available for audit and examination at any reasonable time, within or without this state, the records, accounts, papers, reports and other documents under the c…

740-055-0230 Discretionary Waiver or Reduction of Charges and Penalties Assessed in Motor Carrier Weight-Mile Tax Audits (1) The following charges and penalties assessed in motor carrier weight-mile tax audits may be waived or reduced under this rule at the discretion of the Depa…

740-055-0320 Carriers of Household Goods For purposes of reporting annual financial information, the Department requires all intrastate for-hire motor carriers of household goods to complete and submit to the Department ODOT Form 735-9208. Operations conducted pursuant to ORS 825…

740-055-0400 Financial Report Forms Required Financial reports will be submitted on the most current form adopted and prescribed by the Department. Statutory/Other Authority: ORS 823 & 825 Statutes/Other Implemented: ORS 825.202 History: MCT 3-1996, f. & cert. ef. 3-14-96, Renumb…

740-055-0500 Motor Carriers of Property Except as modified by ORS 825.515, “Preservation of Records,” contained in 49 CFR, Parts 1220-1239, revised as of October 1, 2015, a copy of which is available from ODOT Commerce and Compliance Division, is adopted and prescribed by the Dep…

740-060-0010 Information for Shippers and General Information Bulletin for Moving Household Goods in Oregon (1) As used in division 60 rules, the term shipper refers to the owner of the household goods, or the owner’s representative. The term carrier refers to the authorized intr…

740-060-0020 Inventories (1) An inventory of items will be prepared when requested by the shipper or when household goods are received into storage in transit or permanent storage. (2) The carrier must list any damage or unusual wear. (3) Shippers must be allowed to note in writi…

740-060-0035 Cargo Insurance and Valuation Declaration (1) A carrier is liable for loss or damage to household goods when the property is in its care, custody or control. The required minimum level of cargo insurance coverage is specified in OAR 740-040-0030. The level of liabili…

740-060-0040 Estimates of Charges (1) Estimates must be prepared by the carrier when requested by the shipper. Estimate forms must be retained for three years with the freight bill for inspection by the Department’s staff. Estimates must be: (a) Free of charge; (b) Provided in wr…

740-060-0045 Criminal Background Checks (1) Each carrier must obtain a criminal background check for each employee or any agent representing the carrier whose duties may require contact with the public or entry into a private residence or storage facility for the purpose of provi…

740-060-0055 Additional Fees Each carrier must pay an annual fee of $100 or .1 percent of its gross revenue derived from Oregon intrastate household goods moving activity in the preceding year, whichever is greater. The fee is due by April 1 and must be reported on a form provide…

740-060-0060 Signed Receipt for Shipment — Release Prohibited Shipping documents or other records signed by the shipper to acknowledge delivery must not include language that releases or discharges the carrier from liability. A statement that the property has been received in app…

740-060-0070 Claims for Loss or Damage (1) For a shipper to be compensated for loss or damage, a written claim must be filed with the carrier or carrier’s agent within three months of the date of delivery. (2) Acknowledgment of claims. Written claims for loss or damage to househo…

740-060-0080 Determination of Weight for Weight Distance Moves (1)(a) A carrier subject to rates based on weight must determine the gross weight, tare weight and net weight or constructive weight of a shipment. A carrier transporting shipments of household goods subject to rates …

740-060-0085 Hourly Rate Local Moves A carrier must apply a local hourly rate when a move is wholly within a city limit or commercial zone specified in the carrier’s ODOT approved local cartage authority. The Department may approve an extension to the radius of mileage for a comm…

740-060-0090 Hourly Rate Distance Moves If a carrier elects to provide an hourly distance rate, as specified in its tariff, the hourly rate charged for the transit time to and from the move locations are limited to the following; (1) The calculation of time it takes for a carrier…

740-060-0100 Cartage Areas Exempt from Economic Regulation Carriers engaged in the transportation of household goods moving wholly within the incorporated city limits of each of the cities as set out in Exhibit 1 are exempt from regulations, pursuant to ORS 825.240. A carrier tha…

740-060-0110 Commercial Zones (1) The territorial limits of the commercial zone of each designated city includes the following areas: (a) Astoria, Oregon includes all points located within the incorporated city limits of Astoria, Hammond, and Warrenton and within one (1) airmile …

740-065-0000 Purpose These rules are adopted by the Oregon Department of Transportation to: (1) Promote the development and use of the latest technologies to improve the operating efficiencies of the state and trucking industries in Oregon; (2) Promote the use and development of …

740-065-0005 Definitions As used in these rules, unless the context requires otherwise: (1) “Assessment” means an assessment for the highway use tax. (2) “Department” means the Oregon Department of Transportation. (3) “Electronic Highway Use Tax” or “EHUT” means taxes and fees pa…

740-065-0010 General Provisions (1) Any motor carrier that has an EHUT vehicle equipped with an electronic distance recorder, as specified in sections (2) and (3), that is properly working and provides an accurate and reliable record relating to the identity, distance travelled b…

740-065-0015 Payment of Highway Use Taxes All provisions of ORS Chapters 818, 825 and 826 apply to operations of EHUT vehicles. Statutory/Other Authority: ORS 184.616, 184.619 & 823.011 Statutes/Other Implemented: ORS 818.225, 825.494, 825.496, 825.500, 826.005 & 825.007 History:…

740-065-0020 Electronic System Providers (1) The Department may, upon application, allow an electronic system provider to participate in the automated electronic reporting system. (2) Before allowing participation under section (1), the Department must be satisfied that: (a) The …

740-065-0025 Duties of Electronic System Providers Relating to Collection of EHUT Information (1) An electronic system provider must collect and store all EHUT information. (2) An electronic system provider must: (a) Clearly identify the EHUT information it collects; and (b) Keep…

740-065-0030 Duties of Electronic System Provider Relating to Use and Disclosure of EHUT Information (1) An electronic system provider must not use or disclose EHUT information collected under a motor carrier except as provided by these rules or any other enactments. (2) An elect…

740-065-0035 Information from Vehicle Management System The Department may take information from the vehicle management system for the purpose of issuing an assessment or for other matters related to the regulation of the EHUT vehicle. The Department may: (1) Apply an electronic …

740-065-0040 Motor Carriers Must Make and Retain Records (1) A motor carrier must: (a) Keep records in relation to each EHUT vehicle that the motor carrier owns or operates; and (b) Retain those records for the purposes of this rule. (2) Motor carriers must maintain records as de…

740-065-0045 Inspection of Records or Other Information (1) For the purpose of issuing an assessment under these rules, or otherwise ascertaining whether the provisions of this rule have been, or are being, complied with by any motor carrier to whom these rules apply, the Departm…

740-065-0050 Due Date of Taxes, Fees, and Reports (1) The electronic system provider must electronically submit tax reports required under ORS 818.225, 825.480, 825.490 and 825.492 for each subscribing motor carrier on or before the statutorily defined due dates. A subscribing mo…

740-100-0010 Adoption of Federal Safety Regulations (1) Except as provided in section (3) of this rule, the rules and regulations adopted by the United States Department of Transportation contained in Title 49, Code of Federal Regulations (CFR), Parts 40 (Procedures For Transport…

740-100-0015 Commercial Vehicle Inspector (1) The Department may certify an individual as a commercial vehicle inspector pursuant to ORS 810.560 if the individual: (a) Is an employee of the Department and: (A) Successfully completes a commercial vehicle safety inspector training …

740-100-0020 Motor Carrier Collision Notification and Reporting (1) Definition of Reportable Collision: The term "reportable collision" means an occurrence, involving a commercial motor vehicle operated on public highways by a motor carrier subject to the provisions of ORS Chapte…

740-100-0030 Mileage Registering Devices All motor carriers must equip their motor vehicles with an odometer or other satisfactory device to record accurately the cumulative mileage traveled by the vehicle. Such device must be kept constantly in good operating order, may not be a…

740-100-0040 Chains/Traction Devices All motor carriers are required to carry and use chains and traction tires as provided in OAR chapter 734 division 17 rules. Statutory/Other Authority: ORS 823.011 & 825.252 Statutes/Other Implemented: ORS 815.140 History: MCTB 5-2000, f. & ce…