Oregon Administrative Code

274-030-0630 Withholding Funds (1) The Department may withhold funds from a county based on one or more of the following: (a) A county failed to submit required quarterly reports to the Department in a timely manner as required under OAR 274-030-0620; (b) A county submitted one o…

274-031-0001 Purpose and Objectives OAR 274 division 31 is established to administer and enforce ORS 406.452 and 408.095, which authorize the Department of Veterans’ Affairs (“ODVA”) to establish and administer a Veteran Service Officer (“VSO”) Certification Program (the “Program…

274-031-0002 Definitions For the purposes of OAR chapter 274 division 031, the following terms have the following meanings, unless the context clearly indicates otherwise: (1) "Certified" means that ODVA has provided specific written recognition that a particular person, employed…

274-031-0003 Minimum Training Standards for Certification (1) As it deems appropriate, ODVA will make available or recognize training for VSO certification typically including, but not necessarily limited to the following: (a) A multiple-day training course developed and provided…

274-031-0004 Certification Testing ODVA shall require that all new VSOs and VSOs being reestablished must take the following examinations within a timeframe as determined by the Director or the Director's designee per OAR 274-031-0003: (1) Milestone examination; and (2) Certifica…

274-031-0005 Minimum Certification Standards (1) Each certification test will require a passing grade as determined by ODVA. If a passing grade is not achieved, the test will be readministered approximately 90 days thereafter. (2) Newly appointed and reestablished VSOs must compl…

274-031-0006 Maintaining Certification Each VSO must maintain certification by: (1) Participating in six training units every year; (2) Taking and passing the certification test once every two years; and (3) Maintaining quality work performance as determined by the Director or de…

274-031-0007 Denial/Revocation of Certification The Director, or the Director's designee, may deny or cancel a VSO’s certification if the Director, or the Director's designee, determines that the VSO is not maintaining, but not limited to, the following: (1) The minimum certifica…

274-031-0008 Hearings Request Any person adversely affected by an ODVA determination with respect to this Program, may request review of such determination by the Director. The Director, or the Director’s designee, will undertake such review as he or she deems appropriate. The Di…

274-031-0009 Waiver of Rules ODVA may waive or modify any requirements of OAR 274, division 31, in order to achieve substantial justice and the purposes of the Program unless such waiver or modification would violate applicable federal or state law. Statutory/Other Authority: ORS…

274-032-0100 Distribution of Pass-through Funds to Tribes; Background and Purpose (1) In 2019, the Oregon State Legislature passed House Bill 5538 (Chapter 570, Oregon Laws 2019), the Department’s budget bill, which provided funds for a new position, a Tribal Veteran Coordinator,…

274-032-0110 Definitions for Division As used in OAR chapter 274, division 32, unless the context of the rule requires otherwise, the following definitions apply: (1) “Accredited” means an individual who is officially recognized and authorized by the United States Department of V…

274-032-0120 Eligibility, Application for Funds, Use of Funds (1) Eligibility. A Tribe must have a current MOU with the Department and employ a Tribal Veteran Service Officer in order to apply for Pass-Through Funds. (2) Application for Pass-Through Funds. (a) A Tribe must apply …

274-032-0130 Distribution of Pass-Through Funds (1) The Department will review the applications and qualifications of each Tribe that applied for Pass-Through Funds and, except for the reservation of some funds as provided in subsection (2) of this rule, distribute the funds equa…

274-032-0140 Reimbursements, Quarterly Reports and Audits (1) A Tribe must submit quarterly reports and supporting documentation described in subsection (2) of this rule no later than the last working day of the month following the end of a fiscal quarter. (2) The Department will…

274-035-0005 Grants, Donations and Gifts Accepted by ODVA The Director of Veterans’ Affairs may accept grants, donations, or gifts and deposit or disburse the proceeds from these as the Director deems appropriate for the benefit to Oregon’s veterans, spouses or dependents: (1) An…

274-036-0200 Veterans Educational Bridge Grant Program - Purpose (1) The 2019 Oregon State Legislature passed House Bill 2201 (Chapter 527, Oregon Laws 2019), establishing a Veteran Educational Bridge Grant Program (Grant Program) to provide financial assistance to veterans who a…

274-036-0210 Definitions These definitions apply to OAR 274-036-0200 through 274-036-0270 (1) "Applicant" means the person who applies to the Department for a grant under the Grant Program. (2) "Approved Program" means an academic program or training approved to receive G.I. Bill…

274-036-0220 Eligibility Requirements Eligible applicants must be: (1) A veteran; (2) An Oregon resident; (3) Enrolled as in an approved program which is also an Oregon based program; (4) Eligible to receive federal, state, or other financial assistance based on military service …

274-036-0230 Application (1) The Department will develop an application form. (2) The following documentation shall be submitted by the applicant with the application: (a) Evidence of service and separation must be documented on a certificate of discharge, DD Form 214, a DD214 wi…

274-036-0240 Criteria for Determination of Bridge Grant Award (1) Applications generally will be prioritized by the Department for consideration based on the date of receipt of the completed application and documented financial need of the veteran. The Department may consider app…

274-036-0250 Grant Amount (1) Veteran Educational Bridge Grant total disbursement amounts will not exceed $5,000 per veteran, per lifetime. (2) Grant award amounts will be dependent upon financial need as documented by the veteran in the application provided by the Department. St…

274-036-0260 Procedures for the Disbursement of Grant Funds (1) The Department will review applications as they are received and determine which eligible applicants will receive Grant awards based upon stated need and availability of Grant funds. (2) The Applicant will provide al…

274-036-0270 Waiver of Rules Subject to the limitations of the law, and at its sole discretion, the Director of the Department of Veterans’ Affairs may waive all or part of these administrative rules. Statutory/Other Authority: ORS 406.005(4), Ch. 527, OL 2019 (HB 2201) & Ch. 303…

274-037-0400 CAMPUS VETERAN RESOURCE CENTER GRANT PROGRAM Definitions As used in OAR chapter 274, division 37, unless the context of the rule requires otherwise, the following definitions apply: (1) “Applicant” means an Oregon Community College (ORS 341.005) or Public University …

274-037-0410 Eligibility Requirements Applicant must meet all eligibility requirements as set forth in ORS 406.530 (4) Statutory/Other Authority: ORS 406.005(4) & SB 35 (chapter 731 Oregon Laws 2019) Statutes/Other Implemented: ORS 406.530 History: DVA 10-2020, adopt filed 10/23/…

274-037-0420 Use of Grant Funds Grant funds may be used subject to all allowances and restrictions set forth in ORS 406.530(3) and other expenses such as capital improvement and capital assets, as provided for in policy and guidance by the Department. Statutory/Other Authority: S…

274-037-0430 Grant Proposal Requirements (1) The Department shall announce deadlines and RFGP requirements for grant program funding. The Department shall not consider RFGPs submitted after the deadline set by the Department. (2) Applicants interested in receiving funds under the…

274-037-0440 Maximum Amounts, Matching Requirements and Funding Criteria (1) Applicants may not apply for grant amounts above $100,000, the maximum amount allowed for this grant program. (2) ODVA may award a grant amount in part or in full of the proposal budget. (3) If the propo…

274-037-0450 Evaluation Committee, Grant Review and Scoring Process (1) The department will select an evaluation committee(s). (2) Each applicant’s proposal shall be reviewed and scored by members of an evaluation committee. (3) The evaluation committee will score each proposal b…

274-037-0460 Grant Administration The Department shall administer the grant program. (1) The Department and recipient shall execute a written grant agreement in a form acceptable to the Department, prior to the disbursal of funds, for a proposal approved by the evaluation panel. …

274-037-0470 Disbursement of Grant Funds (1) The Department shall not distribute grant funds until a grant agreement is fully executed. (2) The Department shall reimburse funds upon receipt and proper documentation as determined by the Department of request for reimbursements. (3…

274-037-0480 Recordkeeping and Reporting Requirements (1) A quarterly report is due within 30-days after the end of each calendar quarter, each grant recipient shall provide a program report to the Department containing the information in ORS 406.530(8) as well as data on measura…

274-037-0490 Retention and Disposal of Assets (1) Any asset purchased under this grant shall remain an asset in service of the Campus Veteran Resource Center for at least three years. (2) Any capital asset purchased under this grant shall remain an asset in service of the Campus …

274-038-0100 Definitions As used in OAR chapter 274, division 37, unless the context of the rule requires otherwise, the following definitions apply: (1) “Agreement” means a legally binding grant agreement between the Department and the applicant that contains the terms and condi…

274-038-0200 Eligibility Requirements The following are eligible organizations and entities: (1) Tribal, regional or local governments; or other state agencies under programs established under state or federal law; (2) Oregon quasi-public agencies; (3) Oregon intergovernmental en…

274-038-0300 Purposes of Grant Funds Grant funds may be used only for purposes set forth in ORS 406.142(2). Statutory/Other Authority: ORS 406.030 & ORS 406.050 Statutes/Other Implemented: ORS 406.142 (2017 HB 2891) History: DVA 1-2021, adopt filed 01/08/2021, effective 01/08/202…

274-038-0400 Grant Proposal Requirements (1) The Department shall announce deadlines and RFGP requirements for grant program funding. RFGPs submitted after the deadline set by the Department may only be reviewed at the discretion of the Department. (2) Applicants interested in re…

274-038-0500 Minimum/Maximum Amounts and Funding Criteria (1) Applicants may not apply for grant amounts below the minimum of $25,000 or above the maximum of $250,000 allowed for this grant program. (2) ODVA may award a grant amount in part or in full of the proposal budget. (3) …

274-038-0600 Evaluation Committee, Grant Review and Scoring Process (1) The Department will select an evaluation committee. (2) Each applicant’s proposal shall be reviewed and scored by members of the evaluation committee. (3) The evaluation committee will score each proposal bas…

274-038-0700 Grant Administration The Department shall administer the grant program. (1) The Department and recipient shall execute a written agreement, prior to the disbursal of funds. (2) The Department will prepare the agreement. Statutory/Other Authority: ORS 406.030 & ORS 40…

274-038-0800 Disbursement of Grant Funds (1) An agreement must be fully executed before funds may be disbursed. (2) The Department will disburse funds on a reimbursement basis, after substantiation of allowable costs and expenses. (3) The Department will provide guidelines for pr…

274-038-0900 Record Keeping and Reporting Requirements (1) A Quarterly report is due within 30-days after the end of each quarter, each recipient shall provide a program report to the Department containing the information required by the agreement as well as data on measurable ou…

274-038-0950 Retention and Disposal of Assets (1) Any asset purchased under this grant shall remain an asset in service to veterans by recipient for at least three years. (2) Any capital asset purchased under this grant shall remain an asset in service to veterans by recipient fo…

274-039-0010 Definitions The following definitions apply to rules in chapter 274 division 39: (1) “Administration” means the essential activities aquired by a Recipient. (2) “Advisory Committee” means a committee appointed by a Recipient to advise and assist the Recipient in carr…

274-039-0015 Use of Funding The RVHT funds are intended to provide a flexible, coordinated, reliable and continuing source of revenue in support of Transportation Services that provide transportation for Veterans pursuant to HB 2139 (2121). (1) RVHT funding may be used for the fo…

274-039-0020 Recipient Eligibility (1) Recipients eligible for RVHT funding provide mental and physical health access transit services to veterans who reside in census tracts to which, as of July 3, 2019, the US Department of Agriculture assigned a primary Rural-Urban Commuting A…

274-039-0025 Program Elements (1) The Program Administrator, or its designee, may establish requirements necessary for the implementation or administration of the RVHT Program, including but not limited to: (a) Specific goals and objectives; (b) Minimum award value; (c) Prioritie…

274-039-0030 Joint Management of RVHT Funding (1) Two or more Providers may jointly manage their RVHT programs. Joint Management means two or more Providers joining together to manage their RVHT programs by consultation and acting independently, or by jointly managing the functio…

274-039-0035 Recipient Qualifications (1) To be eligible to receive RVHT funding for a Project, a Recipient will meet, or have the capacity to meet, the following qualifications, as applicable to the type of Project being funded. A Recipient will: (a) Be an entity eligible to ent…