Oregon Administrative Code

274-045-0461 Transfer of Ownership The Director will call the entire balance of the loan due and payable if any of the conditions in OAR 274-045-0120(2) occur. Statutory/Other Authority: ORS 406.030, 407.115, 407.125 & Art. XI-A OR Const. Statutes/Other Implemented: ORS 407.115, …

274-045-0471 Taxes, Hazard Insurance and Flood Insurance If delinquent taxes become a lien against the security, or the borrower fails to maintain the required insurance, the Director may pay the taxes or insurance and if so paid, will collect the amount paid by ODVA from the bor…

274-045-0481 Title Insurance Each loan shall be covered by a title insurance policy as designated by the Director at the borrower's expense. Statutory/Other Authority: ORS 406.030, 407.115, 407.125 & Art. XI-A OR Const. Statutes/Other Implemented: ORS 407.115, 407.125 & Art. XI-A…

291-001-0020 Notice of Proposed Rule Prior to the adoption, amendment, or repeal of any permanent rule, the Department of Corrections shall give notice of the proposed adoption, amendment, or repeal: (1) In the Secretary of State's Bulletin referred to in ORS 183.360 at least 21 …

291-001-0023 Requests to Receive Rulemaking Notices (1) Any person may request to be included in the department's electronic mailing list to receive notices of proposed rulemaking by sending a written request through the department’s website at https://www.oregon.gov/doc/rules-an…

291-001-0025 Model Rules of Procedure Pursuant to ORS 183.341, the Department of Corrections adopts the Attorney General's Model Rules for Rulemaking, OAR Chapter 137, Division 1. Statutory/Other Authority: ORS 183.335 & 183.341 Statutes/Other Implemented: ORS 183.335 & 183.341 H…

291-001-0051 Adult in Custody Written Submissions on Proposed Rules Pursuant to ORS 183.335, the Department of Corrections limits participation by adults in custody in the proposed adoption, amendment, or repeal of any Department of Corrections administrative rule to written subm…

291-001-0080 Requests for Copies and Fees for Copy Service (1) A person may request paper copies of the department’s notices of proposed rulemaking, temporary rules, or permanent rules by sending a written request to the Department of Corrections Rules Coordinator via postal mail…

291-001-0110 Confidentiality and Inadmissibility of Workplace Interpersonal Dispute Mediation Communications (1) This rule applies to workplace interpersonal disputes, which are disputes involving the interpersonal relationships between this agency’s employees, officials or emplo…

291-001-0115 Confidentiality and Inadmissibility of Mediation Communications (1) The words and phrases used in this rule have the same meaning as given to them in ORS 36.110 and 36.234. (2) Nothing in this rule affects any confidentiality created by other law. Nothing in this rul…

291-005-0005 Authority, Purpose, and Policy (1) Authority: The authority for these rules is granted to the Director of the Department of Corrections in accordance with ORS 179.040, 423.020, 423.030, and 423.075. (2) Purpose: (a) The purpose of these rules is to establish policies…

291-005-0011 Definitions (1) Application(s): A system for collecting, saving, processing, and presenting data by means of a computer. The term application is generally used when referring to a component of software that can be executed. The terms application and software applicat…

291-005-0015 General (1) These rules cover the following assets of the department: (a) Any and all information regarding or related to the department’s business and mission, where that information is stored as data contained in or on any information system or is produced for disp…

291-005-0025 Access Authorization (1) Only authorized users shall be allowed access to Department of Corrections information systems. (2) Authorized users shall be granted access to Department of Corrections information systems on a need-to-use basis. Such access will be controll…

291-005-0035 Termination of Access (1) Notice of termination of employment with the agency shall result in retirement of the individual’s user account(s). Prompt notice of termination shall be sent to the Department of Corrections ISO or designee by the Employee Services manager …

291-005-0045 Remote Access (1) Authorized persons may be granted access to Department of Corrections information systems by means of remote connection on a need-to-use basis. Such access shall be via the same user identification and password issued for local access. (2) Remote ac…

291-005-0055 User Password Management and Responsibilities (1) Authorized users shall comply with the following rules to create and manage their passwords: (a) All user accounts shall be protected by use of a password. This password shall be generated by and known only to the ind…

291-005-0065 Information Technology Services (ITS) Responsibilities for User Identification To implement user accountability, the following rules shall be strictly enforced by ITS: (1) Separation of Duties: (a) Separate personnel duties to minimize the potential for abuse of auth…

291-005-0075 Physical Security Guidelines (1) Computer equipment shall be protected from unnecessary risk of access, damage, or theft. (2) Facility access must be controlled using physical access control devices such as keys, locks, combinations, radio-frequency identification (R…

291-006-0005 Authority, Purpose, and Policy (1) Authority: The authority for these rules is granted to the Director of the Department of Corrections in accordance with ORS 179.040, 423.020, 423.030, and 423.075. (2) Purpose: The purpose of these rules is to establish department p…

291-006-0011 Definitions (1) Active Complaint: A grievance, discrimination complaint, or appeal of either, that is awaiting a response or is within the available timelines for appeal or return for correction. (2) Adult in Custody (AIC): For the purposes of these rules, a person i…

291-006-0050 Discrimination Complaint and Discrimination Complaint Appeal Timelines (1) Discrimination complaints must be received by the institution discrimination complaint coordinator within 14 calendar days from the date of the incident alleged in the discrimination complaint…

291-006-0055 Discrimination Complaint and Discrimination Complaint Appeal Submission Limits (1) An adult in custody shall not have more than four active complaints (discrimination complaints, grievances, or appeals from either) at any time. Any discrimination complaint or discrim…

291-006-0060 Discrimination Complaint and Discrimination Complaint Appeal Submission Requirements (1) An adult in custody who believes they have been subjected to unlawful discrimination by the department or by an employee, contractor, or volunteer of the Department of Correction…

291-006-0065 Discrimination Complaint and Discrimination Complaint Appeal General Processing Standards (1) The institution discrimination complaint coordinator shall date stamp the discrimination complaint or discrimination complaint appeal form upon receipt. After the discrimina…

291-006-0070 Discrimination Complaint Appeal Process (1) An adult in custody may appeal the discrimination complaint response using a discrimination complaint appeal form. (a) The discrimination complaint appeal must include the original discrimination complaint, attachments, and…

291-006-0075 Improper Use of the Discrimination Complaint Review System (1) An adult in custody improperly uses the discrimination complaint review system when they: (a) Include language that is identified as posing a criminal threat; (b) Repeatedly submit discrimination complain…

291-006-0078 Discrimination Complaints Related to Sexual Abuse or Sexual Harassment (1) A discrimination complaint related to a claim of sexual harassment or sexual abuse will be immediately subject to investigation that is outside the department’s administrative remedies process…

291-006-0080 Retention of Adult in Custody Discrimination Complaints (1) The institution discrimination complaint coordinator will retain a file copy of discrimination complaints with pertinent documents, including appeals, in accordance with the department’s approved retention s…

291-009-0005 Authority, Purpose, and Policy (1) Authority: The authority for this rule is granted to the Director of the Department of Corrections in accordance with ORS 179.040, 423.020, 423.030 and 423.075. (2) Purpose: This rule provides guidelines and procedures whereby inter…

291-009-0010 Definitions (1) Adult in Custody (AIC): Any person under the supervision of Department of Corrections who is not on parole, post-prison supervision, or probation status. (2) Department of Corrections Facility: Any institution, facility, or staff office, including the…

291-009-0015 Procedures (1) Tours may be provided to: (a) College and high school level students aged 16 and over with an academic interest in state government, public services, social science, or criminal justice. Students under 18 years of age must be accompanied by an instruct…

291-011-0005 Authority, Purpose, and Policy (1) The authority for these rules is granted to the Director of the Department of Corrections in accordance with ORS 179.040, 423.020, 423.030, and 423.075. (2) Purpose: To establish procedures and standards for the placing and maintena…

291-011-0010 Definitions (1) Adult In Custody (AIC): Any person under the supervision of the Department of Corrections who is not on parole, post-prison supervision, or probation status. (2) Close Supervision Status: Placement of an AIC in a more restricted setting than other AIC…

291-011-0015 Selection of Disciplinary Segregation Unit (DSU) Staff (1) Selection Criteria: To qualify for a post solely assigned to disciplinary segregation, the employee: (a) Must have successfully completed trial service; (b) Must have completed mental health training for work…

291-011-0020 Handling Disturbances (1) Any and all disturbances which involve AICs in disciplinary segregation will be reported immediately to the officer-in-charge who will take any necessary, immediate emergency action. When any disturbance occurs that requires an unusual incid…

291-011-0025 Assignment and Removal of AICs (1) AICs will be assigned to disciplinary segregation in accordance with the department’s rules on Prohibited Conduct and Processing Disciplinary Actions (OAR 291-105). The functional unit manager or designee or the officer-in-charge ma…

291-011-0030 Situational Reviews (1) AICs assigned to disciplinary segregation shall remain so assigned for only the shortest length of time necessary to achieve the purpose for which assignment was prescribed in accordance with the department’s rules on Prohibited Conduct and Pr…

291-011-0035 Maintaining and Recording Information (1) Disciplinary segregation logs will be maintained with the following methods: (a) All entries made with ink. (b) Mistakes will be lined out and initialed by the person who made the error. (c) No spaces will be left blank betwe…

291-011-0040 Security (1) Door Security: (a) Entry doors into the Disciplinary Segregation Unit and the entry door to each tier in disciplinary segregation will be locked at all times, except when in use for authorized traffic. If the entry doors to the facility are open, all ent…

291-011-0050 Property (1) Any personal property, as defined in the department’s rules on Personal Property (AIC) (OAR 291-117), not permitted in the cell of any disciplinary-segregated AIC will be properly stored in a location designated by the functional unit manager. Upon relea…

291-011-0060 Services and Activities (1) Canteen: Canteen items may be purchased every other week by those AICs who have available funds in their trust accounts. (a) Close supervision status and short-term status AICs may only purchase envelopes (maximum of 20). (b) Long-term sta…

291-011-0064 Forfeiture or Denial of Service or Activity (1) A disciplinary-segregated AIC may be required to forfeit or be temporarily denied any service or activity when the AIC is using the service or activity to destroy or damage property, obstruct security, or make threats o…

291-011-0080 Disciplinary Segregation Units in Minimum Custody Facilities (1) Due to their size and available staffing, minimum custody facilities will be exempt from the following provisions of the department’s rules on Segregation (Disciplinary) (OAR 291-011). These provisions …

291-013-0005 Authority, Purpose, and Policy (1) Authority: The authority for this rule is granted to the Director of the Department of Corrections in accordance with ORS 179.040, 423.020, 423.030, and 423.075. (2) Purpose: The purpose of this rule is to provide guidance and direc…

291-013-0010 Definitions (1) Adult in Custody (AIC): Any person under the supervision of the Department of Corrections who is not on parole, probation, or post-prison supervision status. (2) Behavioral Health Services (BHS): A Health Services unit with primary responsibility for …

291-013-0055 Applicability of the Rules (1) All employees shall be thoroughly familiar with the departmental guidelines of this rule. (2) Those employees whose duties require them to be in both institutional and community situations shall be thoroughly familiar with all sections …

291-013-0065 General Provisions — Use of Force (1) Employees are authorized to apply physical force when and to the degree that it reasonably appears necessary. Use of force will be authorized to maintain legitimate correctional objectives: (a) For self-defense or defense of anot…

291-013-0070 Planned Use of Force (1) The functional unit manager or designee will be contacted for authorization of the planned use of force involving firearms, batons, water hoses, electronic control devices, specialty impact munitions, and chemical agents other than aerosol sp…

291-013-0080 Reactive Use of Force (1) Reactive use of force will be allowed for situations where time and circumstances do not permit prior approval by a supervisor, consultation or planning. (2) Employees may use any available equipment or weapons to prevent the loss of life or…