Chapter 19

19-704. MOVEMENT AND STATUS SCOPE AND PURPOSE This Regulation governs the movement of classified and unclassified employees in FTE positions. This Regulation also governs the status of classified and unclassified employees in FTE positions except those employees exempt from cover…

19-704.01. STATEMENTS OF POLICY A. Movement of a person into or between full-time equivalent (FTE) positions may occur by: 1. Initial Employment or Reemployment 2. Promotion 3. Demotion 4. Reassignment 5. Transfer (Refer to Sections 19-704.02 through 19-704.05.) B. Movement of a …

19-704.02. INITIAL EMPLOYMENT OR REEMPLOYMENT A. Initial employment is defined as the employment of a person newly hired into State government in a classified or unclassified FTE position to include movement from a temporary, time limited, or temporary grant position to an FTE po…

19-704.03. PROMOTION A. Promotion is defined as the assignment of an employee by the appointing authority from one established position to a different established position: 1. Having a higher State salary range; or 2. For positions without a State salary range, having a higher ra…

19-704.04. DEMOTION A. Demotion is defined as the assignment of an employee by the appointing authority from one established position to a different established position: 1. Having a lower State salary range; or 2. For employees in positions without a State salary range, assignme…

19-704.05. REASSIGNMENT AND TRANSFER A. Reassignment is defined as the movement within an agency of an employee from one position to another position having the same State salary range, or the movement of a position within an agency which does not require reclassification. B. Tra…

19-704.06. RECLASSIFICATION For classified positions, reclassification is defined as the assignment of a position in one class to another class which is the result of a natural or an organizational change in duties or responsibilities of the position. Reclassifications can occur:…

19-704.07. UNCLASSIFIED STATE TITLE CHANGES An unclassified State title change is defined as the assignment of a position in one unclassified State title to another unclassified State title which is the result of a natural or an organizational change in duties or responsibilities…

19-704.08. MOVEMENT BETWEEN CLASSIFIED SERVICE AND UNCLASSIFIED SERVICE A. Classified Service to Unclassified Service 1. Movement of the Employee a. When an employee moves from a classified position to an unclassified position with a State salary range, the employee’s status will…

19-705. CLASSIFIED EMPLOYEE COMPENSATION PLAN SCOPE AND PURPOSE This Regulation governs the establishment, maintenance, and administration of the Compensation Plan applicable to all FTE positions in the classified service. HISTORY: Amended by State Register Volume 26, Issue No. 1…

19-705.01. STATEMENTS OF POLICY A. The Department of Administration designates the State Human Resources Director to adminis- ter all Department of Administration policies and procedures relating to the Compensation Plan. B. The Division of State Human Resources shall establish a…

19-705.02. ADMINISTRATION OF THE COMPENSATION PLAN A. The Division of State Human Resources periodically shall conduct studies for the purpose of making recommendations that will maintain a competitive Compensation Plan. B. An employee shall be paid within the pay bands in accord…

19-705.03. HIRING SALARIES A. Hiring at the Minimum - An employee must be paid at least the minimum of the pay band for the class to which hired. B. Hiring Above the Minimum 1. Exceptional Qualifications - If an individual is exceptionally qualified for the position, DSHR may aut…

19-705.04. SALARY INCREASES A. Agencies shall develop written policies to govern the administration of salary increases for employees. B. In-Band Salary Increase - Written justification for awarding an in-band salary increase shall be maintained by the employing agency. An employ…

19-705.05. SALARY DECREASES A. Agencies shall develop written policies to govern the administration of salary decreases for employees. B. In-Band Salary Decreases - Written justification for effecting any salary decrease shall be maintained by the employing agency. An employee’s …

19-705.06. SPECIAL SALARY ADJUSTMENTS The State Human Resources Director is authorized to approve pay actions outside the provisions of Sections 19-705.04 and 19-705.05 if circumstances warrant such approval. HISTORY: Added by State Register Volume 26, Issue No. 1, eff January 25…

19-705.07. COMPENSATION NOT INCLUDED IN BASE SALARY A. Temporary Salary Adjustment - The Division of State Human Resources is authorized to approve a temporary salary adjustment for an employee in a full-time equivalent (FTE) position if circumstances warrant such approval. The t…

19-705.08. EFFECTIVE DATES OF SALARY CHANGES A. Unless otherwise stated, the effective date of all salary changes provided in these Regulations shall be no earlier than the date the action is approved by the appropriate authority. B. Retroactivity Agencies must comply with Articl…

19-706. ESTABLISHMENT OF UNCLASSIFIED POSITIONS AND THE UNCLASSI- FIED EMPLOYEE COMPENSATION PLAN SCOPE AND PURPOSE This Regulation governs the establishment, maintenance, and administration of the Unclassified Compensation Plan applicable to all unclassified FTE positions, excep…

19-706.01. CATEGORIES OF UNCLASSIFIED POSITIONS A. An unclassified position is a full-time equivalent (FTE) position that has been assigned to an unclassified State title and falls under one of the following categories: 1) agency head covered by the Agency Head Salary Commission,…

19-706.02. STATEMENTS OF POLICY A. The Department of Administration designates the State Human Resources Director to adminis- ter all Department of Administration policies and procedures relating to the unclassified State titles and compensation of employees in unclassified posit…

19-706.03. ADMINISTRATION OF THE COMPENSATION PLAN A. The Division of State Human Resources will coordinate with agencies to develop, implement, and maintain unclassified State titles which appropriately identify and distinguish between unclassified positions. B. An unclassified …

19-706.04. HIRING SALARIES, SALARY INCREASES, AND SALARY DECREASES FOR EMPLOYEES IN UNCLASSIFIED POSITIONS A. Agency Heads Covered by the Agency Head Salary Commission The compensation of agency heads covered by the Agency Head Salary Commission is governed by the Commission and …

19-706.05. COMPENSATION NOT INCLUDED IN BASE SALARY A. Temporary Salary Adjustment - The Division of State Human Resources is authorized to approve a temporary salary adjustment for an employee in an FTE position if circumstances warrant such approval. The temporary salary adjust…

19-706.06. EFFECTIVE DATES OF SALARY CHANGES A. Unless otherwise stated, the effective date of all salary changes provided in Sections 19-706.04 and 19-706.05 shall be no earlier than the date the action is approved by the appropriate authority. B. Retroactivity Agencies must com…

19-707. HOURS OF WORK AND OVERTIME SCOPE AND PURPOSE This Regulation governs the hours of work and overtime policies for employees. HISTORY: Amended by State Register Volume 26, Issue No. 1, eff January 25, 2002; State Register Volume 34, Issue No. 5, eff May 28, 2010; State Regi…

19-707.01. HOURS OF WORK A. The minimum full-time workweek for employees of agencies and institutions is 37.5 hours. The agency may vary an employee’s work schedule through the use of alternative scheduling strategies including telecommuting to meet the needs and service delivery…

19-707.02. OVERTIME - COMPENSATORY TIME A. The Division of State Human Resources develops an overtime model policy to assist an agency in its policy development. The Division of State Human Resources must review and approve each agency’s overtime policy. B. Each agency shall deve…

19-708. HOLIDAYS SCOPE AND PURPOSE This Regulation governs the observance of holidays by employees in FTE positions. HISTORY: Amended by State Register Volume 26, Issue No. 1, eff January 25, 2002; State Register Volume 34, Issue No. 5, eff May 28, 2010; State Register Volume 40,…

19-708.01. ELIGIBILITY All employees in FTE positions shall be allowed to observe with pay those holidays listed in Section

19-708.02. LEGAL HOLIDAYS State Holidays New Year’s Day January 1 Martin Luther King, Jr. Day Third Monday in January George Washington’s Birthday/President’s Day Third Monday in February Confederate Memorial Day May 10 National Memorial Day Last Monday in May Independence Day Ju…

19-708.03. HOLIDAY OBSERVANCE PROCEDURE A. Holidays are to be taken on the prescribed day unless the agency requires the employee to work. The agency shall give employees who must work on holidays prior notice if possible. B. Employees shall observe the holiday on the designated …

19-708.04. HOLIDAY COMPENSATORY TIME A. An employee, except an employee of an agency following an academic schedule, who is required by the agency to work on a holiday shall be given holiday compensatory time at the convenience of the agency within 90 days of such holiday. B. An …

19-709. ANNUAL LEAVE SCOPE AND PURPOSE This Regulation governs the annual leave policies for employees in FTE positions. HISTORY: Amended by State Register Volume 26, Issue No. 1, eff January 25, 2002; State Register Volume 34, Issue No. 5, eff May 28, 2010; State Register Volume…

19-709.01. ELIGIBILITY A. Annual leave shall be earned by and granted to: 1. Full-time employees in FTE positions, and 2. Part-time employees in FTE positions who are: a. Scheduled to work at least one-half the workweek of the agency on a 12-month basis, or b. Scheduled to work t…

19-709.02. ANNUAL LEAVE EARNINGS A. Computation 1. Employees who are in pay status one-half or more but not all of the workdays of the month shall earn annual leave for the full month. If they are in pay status for less than one-half the workdays, they shall earn no annual leave.…

19-709.03. USING AND SCHEDULING ANNUAL LEAVE A. Leave taken under this Section may qualify as Family and Medical Leave Act (FMLA) leave and, if so, will run concurrently. B. Scheduling Leave 1. To the degree possible, an employee’s request for a specific period of annual leave sh…

19-709.04. TRANSFER FROM ONE STATE AGENCY TO ANOTHER A. An employee who moves from an FTE position to an FTE position within 15 calendar days following the last day worked (or on approved leave) at the transferring agency shall transfer his earned annual leave. When an employee t…

19-709.05. PAYMENT UPON SEPARATION FROM EMPLOYMENT Upon separation from State employment, a lump sum payment will be made for unused annual leave, not to exceed 45 days, without deducting any earned leave taken during the calendar year in which the employee separates. If the empl…

19-709.06. RECORDS A. The agency shall maintain all annual leave records for each employee eligible for annual leave. Such records must include at least the following: 1. The annual leave accrual rate for each employee; 2. The number of annual leave hours earned and used during t…

19-710. SICK LEAVE SCOPE AND PURPOSE This Regulation governs the sick leave policies for employees in FTE positions. HISTORY: Amended by State Register Volume 26, Issue No. 1, eff January 25, 2002; State Register Volume 34, Issue No. 5, eff May 28, 2010; State Register Volume 40,…

19-710.01. ELIGIBILITY Sick leave shall be earned by and granted to: A. Full-time employees in FTE positions, and B. Part-time employees in FTE positions who are: 1. Scheduled to work at least one-half the workweek of the agency on a 12-month basis, or 2. Scheduled to work the eq…

19-710.02. SICK LEAVE EARNINGS A. Computation 1. Employees who are in pay status for at least one-half or more of the workdays of the month shall earn sick leave for the full month. If they are in pay status for less than one-half the workdays, they shall earn no sick leave. 2. E…

19-710.03. ADDITIONAL SICK LEAVE MAY BE GRANTED A. An agency may advance up to 15 workdays of additional sick leave to an employee in extenuating circumstances who has exhausted all sick, annual and compensatory leave. B. The agency may advance this leave only upon documentation …

19-710.04. USING AND SCHEDULING SICK LEAVE A. Leave taken under this Section may qualify as Family and Medical Leave Act (FMLA) leave and, if so, will run concurrently. B. Reasons an employee shall be allowed to use sick leave are as follows: 1. Personal illness, injury, or disab…

19-710.05. TRANSFER A. Between State Agencies 1. An employee who moves from an FTE position to an FTE position within 15 calendar days (or on approved leave days) from the transferring agency shall transfer his sick leave. 2. An employee who moves from a temporary grant or time-l…

19-710.06. SEPARATION FROM EMPLOYMENT Upon separation from employment, an employee shall forfeit all earned sick leave. A. Retirement - An employee who is a Class Two member of the South Carolina Retirement System or the Police Officer Retirement System shall receive service cred…

19-710.07. RECORDS The agency shall maintain all sick leave records for each employee eligible for sick leave. HISTORY: Added by State Register Volume 26, Issue No. 1, eff January 25, 2002. Amended by State Register Volume 34, Issue No. 5, eff May 28, 2010; State Register Volume …

19-711. LEAVE TRANSFER PROGRAM SCOPE AND PURPOSE This Regulation governs the manner in which employees in FTE positions may voluntarily donate sick or annual leave into a leave transfer pool for use by other employees, who have been approved as leave recipients under medical emer…

19-711.01. AGENCY RESPONSIBILITY A. Each agency shall establish two separate leave transfer pool accounts, a sick leave transfer pool and an annual leave transfer pool. B. Records and Forms Each agency shall maintain the following records: 1. Donation Request Form - The Donation …