South Carolina Administrative Code

12-510.3. Tax Maps. A. Description: Originals and copies of maps graphically representing each parcel of property in the county. Information includes location, boundaries of individual parcels, tax map sheet numbers, block numbers, lot numbers, revisions, and scale. B. Retention:…

12-510.4. Soil Maps. A. Description: Maps used by assessors to help determine assessment values for agricultural real property to be valued based on use. Information includes soil map numbers and contour lines with code numbers that are used to identify soil types. B. Retention: …

12-510.5. Applications for Special Assessment on Agricultural Real Property. A. Description: This series contains applications from those granted special tax assessments on real property used for agricultural purposes. Information includes name shown on property tax record, socia…

12-510.6. Appraisal Records. A. Description: Used to determine appraisal values of all parcels of land in the county. Informa- tion includes parcel number, building, heat area, heat pump, electric, baseboard, add-ons, fireplace, garage, carport, basement finished/unfinished, yard…

12-510.7. Property Transfer Records. A. Description: A record of property conveyances in the county, used to update tax records. Information includes name, address of seller and buyer, map number, deed reference, plat book reference number, sales price, amount sold (acreage, lots…

12-510.8. Appeals of Assessment. A. Description: Record of appeals and proceedings created as the result of an appeal from a property owner concerning the amount of taxes assessed. Information includes name, tax map number, address, and reason for appeal. B. Retention: 3 years, t…

12-510.9. Assessment Change. A. Description: Record of corrections made on assessment tax errors. Information includes tax map number, name/address of property owner, location of property, mobile home class/appraisal/as- sessment, class, acres/lots, appraisal acres or lots, impro…

12-511.1. Plans and Specifications. A. Description: Consists of blueprints and other graphic illustrations of designs submitted by contractors for the construction, reconstruction or alteration of buildings within the county. These plans and accompanying specifications are submit…

12-511.10. Zoning and Variance Materials. A. Description: Materials relating to zoning and variance requests within the county. Information includes copy of request, notes, resolutions passed, maps, charts, and opposition. B. Retention: Permanent. Microfilm optional. HISTORY: Add…

12-511.2. Building Permits. A. Description: Documents permission granted by the county to construct buildings that comply with established building codes. Information includes permit number, name and address of real estate owner, location of building, type of work (i.e. new, alte…

12-511.3. Planning and Zoning Commission Minutes. A. Description: Minutes of Planning and Zoning Commission meetings which include written descriptions of the administrative business conducted. Information includes dates of meetings, names of members present, matters discussed, a…

12-511.4. Maps, Blueprints, and Drawings. A. Description: Maps, blueprints, and drawings submitted for building projects under construc- tion. Information includes blueprints, maps, and drawings for commercial and residential projects. B. Retention: (1) Blueprints and/or Sepia fo…

12-511.5. Permits - Gas, Electrical, Mechanical, Plumbing. A. Description: Records documenting permission granted by the county to perform electrical, mechanical, plumbing and gas work that complies with codes. Information includes application form, date, issued by, permit number…

12-511.6. Sign Permits. A. Description: Records documenting permission granted by the county to erect a sign. Informa- tion includes application form, date, issued by, permit number, site address, business name, phone number, cost, completion date and signature of owner. B. Reten…

12-511.7. Septic Tank Permits. A. Description: Documents permission granted by the county to builders or developers for installing septic tank systems that meet the county’s building codes. Information includes tank size, size of drainfills, and property location. B. Retention: 3…

12-511.8. Inspection Records. A. Description: Documents inspections conducted to buildings under construction within the county to insure compliance with county building codes. Information includes builder’s representative requesting each inspection, date performed, outcome of in…

12-511.9. Subdivision Files. A. Description: Records documenting the planning and approval stages in the development of a subdivision in the county. Information includes subdivision plats, correspondence and approvals from the Planning Commission. B. Retention: Permanent. Microfi…

12-512.1. Index to Veterans Files. A. Description: Serves as a finding aid to the Veterans Files. The index is arranged alphabetically by name of veteran and contains the following information: name, address, service number, date of entry into service, discharge date, and numeric…

12-512.2. Veterans Files. A. Description: Records used to assist ex-servicemen in securing the benefits to which they are entitled under the provisions of federal legislation and under the terms of insurance policies issued by the federal government for their benefit. Various typ…

12-513.1. Maintenance and Repair Records. A. Description: Record of maintenance and repairs performed on county owned vehicles. Infor- mation includes department, FRS class code, vehicle type/number, date in, time in, odometer reading, date completed, time completed, down time, h…

12-513.2. Fuel System Reports. A. Description: Report of the regular and diesel fuel dispensed at the county fuel depot. Information includes equipment number, date, time, employee number, card number, mileage, product code, quantity, expense charged and totals for equipment numb…

12-513.3. Work Orders. A. Description: Work orders for the repair and maintenance of vehicles and equipment. Informa- tion includes type of service requested, parts and labor required. B. Retention: 3 years, then destroy. HISTORY: Added by State Register Volume 26, Issue No. 4, e…

12-513.4. County Vehicle Accident Files. A. Description: Documents accidents involving county vehicles. Information includes dates of accident, department involved, parties involved, vehicle county number, damage estimates, and settlements. B. Retention: 3 years, then destroy. HI…

12-514.1. Library Board Meeting Minutes and Agendas. A. Description: Record of proceedings at meetings of the Library Board. Information includes dates and times of meetings, members present, informational items, Director’s Report Summary, Public Service Report Summary, financial…

12-514.2. Patron List. A. Description: List of all library card holders. Information includes name and address, telephone number, place of employment (if applicable), school (if applicable), and signature of cardholder or parent. B. Retention: Until superseded, then destroy. HIST…

12-514.3. Shelf List. A. Description: Record of each volume in the library. Information includes call number, author, title, publication date, acquisition date, description of book, and type book. B. Retention: Until superseded, then destroy. HISTORY: Added by State Register Volu…

12-515.1. Patient Care Form. A. Description: Records consist of DHEC forms completed by the attending paramedic listing the drug usage and other relevant data on the emergency call. Also includes payment authorization/bill- ing forms. Records may be used by attorneys in litigatio…

12-515.2. Dispatch Cards for 911 Emergency Calls. A. Description: Forms documenting emergency calls dispatched to the Fire Department, the Sheriff’s Department, the Police Department or to Emergency Medical Services. Information includes dispatch number, location, incident type, …

12-515.4. Radio Logs. A. Description: Log of the calls received, calls dispatched, and other radio traffic. Information includes date; time; verbal communications; complainant’s name, address and phone number; and responding officer’s unit number. B. Retention: 3 years, then dest…

12-515.5. EMS Accounts Receivable. A. Description: Record of billing to health insurance companies and uninsured patients for emergency medical service. Information includes date, account number, charges, amount paid, balances, type of service, description of illness, ordered by,…

12-516.1. Animal Complaint Forms. A. Description: Record of animal complaints and action taken. Information includes request made by (name, address, city), directions, nature of complaint, actions taken, date, phone number, and complaint number. B. Retention: 3 years, then destro…

12-516.2. Animal Control Release Form. A. Description: Records documenting the release of all animals from the owner to the Animal Control Office relinquishing all rights of ownership to the animal. This contract specifies that after 24 hours the animal will become the property o…

12-516.3. Adoption Agreement. A. Description: Record of animals adopted from Animal Control. Information includes adopter’s information: name, address and phone number of person adopting the animal; Animal information: age, description, breed and sex of animal; adoption rules; da…

12-516.4. Euthanasia Drug Usage. A. Description: Records used to track the amount of drugs used per animal, as well as number of euthanized animals. Information includes date, number of cc’s used, weight of animal, type of animal, control number, initials and time of day. B. Rete…

12-516.5. Animal Violation Ticket. A. Description: Notification of violation of the Animal Control Ordinance. Information includes type of violation, violation date, time, location, breed of animal, color of animal, officer’s name, owner’s name and address, signature of officer a…

12-517.1. Ballots. A. Description: Consists of printed ballots from general elections. Information includes name of candidate, office running for, and space for write-in candidate. B. Retention: (1) Marked Ballots for Uncontested Elections: 2 years after certification of election…

12-517.10. Political Maps. A. Description: Maps created by the Research and Statistical Services Office showing political boundaries and political numbers of political subdivisions. B. Retention: Until superseded, then destroy. HISTORY: Added by State Register Volume 26, Issue No…

12-517.11. Computer Printout Tallies. A. Description: Computer printouts generated by the State Election Commission showing a breakdown by race of the statistical data on various subdivisions. Information includes Decode, School Tally, City Council Tally, County Council Tally, Co…

12-517.12. Application to Register to Vote. A. Description: Documents persons registering to vote in county elections. Records are active and inactive; inactive-deceased; inactive-convicted; inactive-moved; and inactive-over 5 years. Informa- tion includes name, sex, race, social…

12-517.2. Poll Managers Applications and Tests. A. Description: Record of individuals seeking position of certified poll manager, as well as poll manager test and test score. Information includes name, birth date, mailing address, telephone number, occupation, precinct, voter reg…

12-517.3. Petitions and Petition Summary Sheets. A. Description: Used to nominate candidates for office, to certify political parties, to propose an ordinance, to call for referenda on ordinances, to call for a referendum, or to change the existing form of government. Information…

12-517.4. Absentee Ballot Requests (Applications for Absentee Ballots). A. Description: Documents official requests for sending out absentee ballot applications. Informa- tion includes request number, date, party, name of voter, voter’s address, home address, precinct number, reg…

12-517.5. Election Material (Used). A. Description: Materials used by the election commission during an election to document the collection of ballot box keys and to verify the election was run correctly. Information includes plastic key to ballot boxes, spoiled ballots, ballot b…

12-517.6. South Carolina Election Commission Voter List. A. Description: Listing of all registered voters in the county. Information includes election number, election date, county code, precinct code, names, certificate numbers, addresses, social security numbers, date of birth …

12-517.7. Inactive Voter List (Outdated Voter List). A. Description: Listing of outdated registrations. Information includes names, certificate number, address, social security number, date of birth, occupation, registration, date, sex, race, height, weight and color of hair and …

12-517.8. Election Results. A. Description: Computer printout listing the precinct totals for candidates for political office. Information includes number of votes for each candidate and the total votes cast for election. B. Retention: Permanent. Microfilm. HISTORY: Added by Stat…

12-517.9. Federal Post Card Application and Registration. A. Description: Post cards printed by the federal government used to mail information in to Voter Registration. Information includes name, social security number, home address, mailing address, date of birth and signature.…