South Carolina Administrative Code

19-101.01. Travel and Transportation at State Expense. Travel and transportation at State expense will be authorized only when officially justified and by those means which meet State government requirements consistent with good management practices.

19-101.02. Economical Considerations. Transportation to and from points of arrival and departure will be accomplished by the most economical methods.

19-101.03. Air Travel. Travel by commercial airlines will be accomplished in coach or tourist class, except where exigencies require otherwise.

19-101.04. Definitions. A. Permanent place of employment: The location of the place of activity where a State employee is regularly assigned and performs work. The corporate limits of the city or town in which the employee’s place of work is located. If an employee is not employe…

19-101.05. Automobile Travel. Auto travel should be by the most direct route practicable, and substantial deviation from distances shown by the current State Highway system map of the South Carolina Highway Department should be explained.

19-101.06. Mileage Between Employee’s Home and Place of Employment. Mileage between an employee’s home and his/her place of employment is not subject to reimburse- ment. However, when an employee leaves on a business trip directly from his/her home, and does not go by the employe…

19-101.07. Travel and Subsistence Limitations. Travel and subsistence limitations may be made more restrictive by the agency head or director as dictated by agency requirements.

19-101.08. Election to Travel by Automobile Rather Than Aircraft. If, for his own convenience, an employee elects to travel by automobile when air travel is more economical he shall be entitled to reimbursement as follows: A. Mileage equal to the amount of coach or tourist air fa…

19-101.09. Parking Fees; Fines for Motor Vehicle Violation. Parking fees for state-owned vehicles are reimburseable. No reimbursement shall be made to operators of state-owned vehicles who must pay fines for moving or non-moving violations.

19-101.10. Mileage for Use of Privately Owned Vehicle. The mileage allowance paid to State employees for the use of privately owned vehicles shall be in lieu of all expenses connected with the operation of the vehicle including but not limited to operating costs, depreciation, pa…

19-101.11. Schedule of Maximum Meal Reimbursement. The Budget and Control Board shall annually prepare a schedule of allowable deductions for meals which shall not exceed the total amount allowed in accordance with the General Appropriations Act. The Budget and Control Board may …

19-101.12. Meal Reimbursements. No reimbursement shall be made for meals within ten (10) miles of an employee’s official headquarters or official place of residence. Agency heads or directors may increase this distance requirement as deemed appropriate.

19-101.13. Receipts for Expenditures. Receipts for all expenditures other than taxi fares and meals shall be provided with the voucher requesting reimbursement.. Provided, however, that the Budget and Control Board may waive this requirement if the employee can furnish other acce…

19-101.14. Attendance at Statewide, Regional or District Meetings. Employees required, as a part of their official duties, to attend statewide, regional or district meetings within the area in which the employee is headquartered may receive reimbursement for the cost of meals ser…

19-101.16. Overnight Accommodations. No reimbursement for overnight accommodations will be made within fifty (50) miles of the employee’s official headquarters or place of official residence.

19-101.17. Foreign Travel. Any foreign travel of a State employee will require prior approval of the Budget and Control Board regardless of the source of funds financing such travel. For the purpose of this regulation, foreign travel is defined as any destination outside the cont…

19-101.18. Handicapped Employees. If a handicapped employee, because of his handicap, is unable to use the most economical mode of travel he may avail himself of the most economical mode compatible with his handicap. In determining the next most economical mode of travel, the fol…

19-101.19. Advances for Travel Expenses. Travel expense advances may be made subject to the following: A. No travel advance shall be made to an employee for travel within the State without specific approval of the Budget and Control Board. B. No travel advance shall be made for m…

19-1010. Health Care Providers Required to Report Ambulatory Encounter Level Data to the Office of Research and Statistics. A. Hospital based and freestanding Ambulatory Surgical Facilities as defined by the State Certificate of Need and Health Facility Licensure Act, Section 44-…

19-102. APPROVAL PROCEDURE FOR INDUSTRIAL REVENUE BOND, POLLUTION CONTROL BOND AND HOSPITAL REVENUE BOND PROPOSALS. Editor’s Note The following regulations, unless noted otherwise, were amended effective March 22, 1985.

19-102.01. Securing Approval of Proposal. To secure approval of a proposal to issue industrial revenue bonds (§§ 4-29-10, et seq), pollution control bonds (§§ 48-3-10, et seq), or hospital revenue bonds (§§ 44-7-1410, et seq), the following must be submitted as a package to the B…

19-102.02. Notice; Submission of Documents. The required documents must be submitted to the Board Secretary together as a package for agenda preparation and review purposes not less than six days prior to the Board meeting at which a particular petition is proposed to be acted up…

19-102.03. Review by Office of Attorney General; Review of Financial Condition of Entity Proposing Bonds. Prior to Budget and Control Board approval of a petition (a) the resolution/ordinance, the petition, the inducement resolution or comparable preliminary approval, if any, the…

19-102.04. Notice of Approval. When Board approval of any petition has been granted, the Board Secretary shall advise the governing body or its agent promptly and shall certify copies of the Board resolution evidencing such approval.

19-102.05. Publication of Public Notice of Approval. The governing body or its agent shall bear responsibility for the publication of the public notice of the Board’s approval of a petition required by law. A certified copy of the published notice must be filed promptly with the …

19-1020. Medical Record Extract Information. A. Ambulatory encounter level data for all outpatients shall be coded in accordance with , but not limited to, the specifications promulgated Secretary of the Department of Health and Human Services for the United States of America in …

19-103. REGULATIONS ON ALLOCATION OF STATE CEILING ON ISSUANCE OF PRIVATE ACTIVITY BONDS. Editor’s Note This regulation, unless otherwise noted, became effective March 22, 1985.

19-103.01. Calculation and Certification of State Ceiling. The State Ceiling, as established in the Deficit Reduction Act of 1984 (the Act), shall be calculated by the Secretary of the Budget and Control Board based upon the provisions of the Act and certified to by him as soon a…

19-103.02. Allocation of Bond Limit Amounts. (a) The private activity bond limit amounts for all issuing authorities will be allocated by the Budget and Control Board in response to Authorized Requests (as described in Reg. 19-103.04 below) by such issuing authorities. (b) The ag…

19-103.03. Private Activity Bond Limits. (a) The private activity bond limit for all agencies of the State of South Carolina now or hereafter authorized to issue private activity bonds as defined in the Act and for issuing authorities other than State Government agencies for issu…

19-103.04. Authorized Requests for an Allocation. (a) For purposes of Reg. 19-103.02, an Authorized Request shall mean, for any bonds issued by issuing authorities other than State Agencies, a request contained in a petition to the Budget and Control Board that a portion of the S…

19-103.05. Limitation on Board Allocations in Response to Authorized Requests. The Budget and Control Board with review and comment by the Joint Bond Review Committee may disapprove, reduce or defer any Authorized Request. In the event it becomes necessary to exercise this author…

19-103.06. Filing of Certificate. (a) Prior to the issuance of any private activity Bond for which a portion of the State Ceiling has been allocated by the Budget and Control Board pursuant to Regs. 19-103.01 through 19-103.05 hereof, the chairman or other official of the issuing…

19-103.07. Lapse of Filing. Whenever any filing as provided in Reg. 19-103.06 hereof precedes the date of issue of the Bonds by more than ten (10) business days, such filing shall be void and a new filing shall be required prior to the issuance of the bonds.

19-103.08. Time Limits of Allocations. (a) Any allocation of the State Ceiling approved by the Budget and Control Board before October 1 shall be valid only for the calendar year in which it was approved, unless specified to the contrary in the Board Secretary’s allocation certif…

19-103.09. Termination of This Regulation. These Regulations shall be of no force and effect upon the earlier of the recision by Congress or declaration of unconstitutionality of Section 621 of the Act, or any portion thereof, by the U.S. Supreme Court.

19-103.10. Future Changes and Evaluation of Regulations. (a) Prior to January 1, 1986, the Joint Bond Review Committee will conduct a review and evaluation of these Regulations.

19-1030. Criteria for Data Submission Timeliness and Items Completeness and Accuracy. A. One record for each outpatient ambulatory encounter during the calendar month shall be submitted. Health care providers covered by these regulations shall submit at least ninety percent of th…

19-104. APPROVAL PROCEDURE FOR CITY, COUNTY AND REGIONAL HOUSING AUTHORITY BOND ISSUES FOR MULTIFAMILY HOUSING PROJECTS. Editor’s Note The following regulations, unless noted otherwise, became effective May 22, 1987.

19-104.01. Securing Approval; Documents Required. To secure approval of the issue and sale of bonds or notes (hereafter bonds) by a city, county or regional housing authority (hereafter local housing authority) to finance multifamily housing projects, as provided in Act 369 of 19…

19-104.02. Review by Office of the Attorney General, by Office of State Auditor and by Office of Executive Director. Before the Board will grant final approval in whole or in part to a petition by the governing body of a local housing authority to issue bonds, A. the petition, th…

19-104.03. Notice; Submission of Documents; Consideration by Board. The governing body of the local housing authority or its agent must notify the Board Secretary not less than six (6) days prior to the Board meeting it proposes that a particular petition be acted upon and that g…

19-104.04. Review and Report by Local Authorities. After Board approval of a local housing authority petition, the local housing authority involved must periodically review and report to the Board on the operation of projects approved by the Board to ensure their compliance with …

19-1040. Penalties for Failure to Meet Timeliness, Completion and Accuracy Require- ments. A. Pursuant to South Carolina Code Section 44-6-170 G, the Office may assess a civil fine for failure to comply with these regulations. B. Failure to provide one record for each patient enc…

19-1050. Criteria for the Release of Ambulatory Encounter Level Data. The data collected under these regulations are subject to Final Regulations State Budget and Control Board Chapter 19, Statutory Authority: 1976 Code Section 44-6-170, Article 11, ‘‘Data Release For Medical Amb…

19-1060. Confidentiality of Patient and Health Care Provider Identities. A. The data collected under these regulations are subject to the confidentiality provisions of Section 44-6-170, as amended, Code of Laws of South Carolina, 1976, and in Final Regulations, State Budget and C…

19-1101. Definitions. Data Element: refers to any specific characteristic, usually encoded, describing a patient, the services provided to a patient or the health care facility, and/or the professional providing the services, during a medical encounter. Encounter Level Data: refe…