South Carolina Administrative Code

19-503. Monitoring Process. Successful applicants must agree to provide and/or make available to the Budget and Control Board or its agents such books, records or accounting information as may be necessary for the performance of an audit of any and all aspects of the project for …

19-700. DEFINITIONS The following definitions should be used in conjunction with these Regulations. ACADEMIC PERSONNEL - presidents, provosts, vice-presidents, deans, teaching and research staffs, and others of academic rank employed by the State educational institutions of highe…

19-701. GENERAL RULES SCOPE AND PURPOSE Human Resources Regulations Sections 19-700 through 19-721 are applicable to all agencies that are not specifically exempted by Section 8-11-260 of the South Carolina Code of Laws. These regulations apply to FTE positions and employees who …

19-701.01. EQUAL EMPLOYMENT OPPORTUNITY The State of South Carolina is an equal employment opportunity employer. HISTORY: Added by State Register Volume 26, Issue No. 1, eff January 25, 2002. Amended by State Register Volume 34, Issue No. 5, eff May 28, 2010; State Register Volum…

19-701.02. CONSTRUCTION OF WORDS All words in these Regulations referencing the masculine gender shall apply to females as well. All words in these Regulations referencing ‘‘written,’’ ‘‘in writing,’’ or similar language shall also apply to electronic documents. HISTORY: Added by…

19-701.03. FEDERAL, STATE, AND LOCAL LAWS These Regulations are in addition to the requirements of applicable federal, State, and local laws as applicable. HISTORY: Added by State Register Volume 26, Issue No. 1, eff January 25, 2002. Amended by State Register Volume 34, Issue No…

19-701.04. DIVISION OF STATE HUMAN RESOURCES’ DELEGATION AUTHORI- TY/RESERVATION OF RIGHTS The Division of State Human Resources may delegate to agencies and higher education institutions the authority to implement specific compensation and classification actions. This ability is…

19-701.05. AUDITS BY THE DIVISION OF STATE HUMAN RESOURCES (DSHR) All information and documentation required by these Regulations are subject to audit by DSHR. HISTORY: Added by State Register Volume 26, Issue No. 1, eff January 25, 2002. Amended by State Register Volume 34, Issu…

19-701.06. CENTRAL HUMAN RESOURCES DATA SYSTEM As required by Section 8-11-230 of the South Carolina Code of Laws, DSHR provides a central database to maintain human resources data on all employees. To maintain the integrity and complete- ness of the system, all agencies are requ…

19-701.07. ETHICS ACT The Ethics Act governs the employment of family members and conflicts of interest. For additional information consult the Ethics Act (Section 8-13-100 through Section 8-13-1520 of the South Carolina Code of Laws), the Ethics Commission opinions, and the Stat…

19-701.08. EMPLOYMENT OUTSIDE OF STATE GOVERNMENT Agencies may adopt policies and procedures for the approval and regulation of jobs held by employees outside of State government. Such policies shall be in accordance with law and the policies and procedures of the Department of A…

19-701.09. SOLICITATION AND DISTRIBUTION Solicitations and distributions by agency employees or outside individuals are generally prohibited on agency property during working hours. Each agency is responsible for enforcing this Regulation to minimize the disruption of agency busi…

19-701.10. PILOT PROGRAMS TO CREATE INNOVATION IN STATE GOVERN- MENT Notwithstanding other provisions of law, the Department of Administration is authorized to enter into pilot programs with individual agencies or groups of agencies in order to create innovations in State governm…

19-701.11. FTE POSITIONS An employee may not occupy more than one FTE position. HISTORY: Added by State Register Volume 34, Issue No. 5, eff May 28, 2010. Amended by State Register Volume 40, Issue No. 10, eff October 28, 2016. Renumbered from 19-701.10 by SCSR 48-9, eff Septembe…

19-701.12. APPROVAL OF POLICIES The Division of State Human Resources develops six model policies to assist agencies with their policy development. The Division of State Human Resources must review and approve these six policies, and the agency must distribute to employees prior …

19-702. CLASSIFICATION PLAN SCOPE AND PURPOSE This Regulation governs the establishment, maintenance, and administration of the Classification Plan as defined in 19-700 applicable to all FTE positions in the classified service. HISTORY: Amended by State Register Volume 26, Issue …

19-702.01. STATEMENTS OF POLICY A. The Department of Administration designates the State Human Resources Director to adminis- ter all Department of Administration policies and procedures relating to the Classification Plan. B. The Division of State Human Resources shall establish…

19-702.02. ADMINISTRATION OF THE PLAN A. The State Human Resources Director shall administer the Classification Plan. B. Before an agency fills or alters a position, DSHR must approve the following actions: 1. The initial classification of the position; 2. The reclassification of…

19-702.03. CLASS SPECIFICATIONS A. Each class specification shall describe in general terms examples of the kind of work and level of responsibility normally assigned to positions that may be allocated to the class. The exact duties and responsibilities of positions allocated to …

19-702.04. POSITION DESCRIPTIONS A. The Division of State Human Resources shall develop a position description to be used by agencies in describing assigned duties and other information necessary to determine the proper classification of each position. An agency may develop a pos…

19-702.05. RECLASSIFICATION OF POSITIONS A. An established position may be reclassified from one class to a different class as a result of a natural or an organizational change in the duties or responsibilities of the position. B. When reclassifying a filled position, the assignm…

19-702.06. POSITION NUMBERING SYSTEM The Division of State Human Resources shall develop and maintain a position numbering system that will identify each established position. HISTORY: Added by State Register Volume 26, Issue No. 1, eff January 25, 2002. Amended by State Register…

19-703. JOB VACANCY ANNOUNCEMENTS SCOPE AND PURPOSE This Regulation governs the announcement of vacancies for all FTE positions in the classified service. HISTORY: Amended by State Register Volume 26, Issue No. 1, eff January 25, 2002; State Register Volume 34, Issue No. 5, eff M…

19-703.01. STATEMENTS OF POLICY A. The Department of Administration designates DSHR to administer all policies and procedures relating to the South Carolina Code of Laws, Section 8-11-120, Report of Job Vacancies. B. Applicants selected for hiring must meet the minimum requiremen…

19-703.02. REPORT OF JOB VACANCIES A. In addition to any other requirement provided by law, when a job vacancy occurs in any state office, agency, department, or other division of the executive branch of state government, the appointing authority must post a notice with the DSHR …

19-703.03. INTERNAL POSTING AND DISTRIBUTION OF ANNOUNCEMENTS The agency must notify employees where the vacancy exists. If the vacancy is a promotional opportunity that requires work experience within the agency to qualify for the promotion, notice of the vacancy must be posted …

19-703.04. EXEMPTIONS TO POSTING JOB ANNOUNCEMENTS A. If an emergency situation exists requiring the vacancy to be filled immediately, certification of the emergency must be made to and approved by the agency head or his designee waiving the posting requirement at the agency and …

19-703.05. FREEDOM OF INFORMATION ACT REQUESTS Upon request, a public body must provide materials, regardless of the form, pertaining to at least the three final applicants for consideration of each position. Finalist refers to the last group of applicants, with at least three me…

19-704. MOVEMENT AND STATUS SCOPE AND PURPOSE This Regulation governs the movement of classified and unclassified employees in FTE positions. This Regulation also governs the status of classified and unclassified employees in FTE positions except those employees exempt from cover…

19-704.01. STATEMENTS OF POLICY A. Movement of a person into or between full-time equivalent (FTE) positions may occur by: 1. Initial Employment or Reemployment 2. Promotion 3. Demotion 4. Reassignment 5. Transfer (Refer to Sections 19-704.02 through 19-704.05.) B. Movement of a …

19-704.02. INITIAL EMPLOYMENT OR REEMPLOYMENT A. Initial employment is defined as the employment of a person newly hired into State government in a classified or unclassified FTE position to include movement from a temporary, time limited, or temporary grant position to an FTE po…

19-704.03. PROMOTION A. Promotion is defined as the assignment of an employee by the appointing authority from one established position to a different established position: 1. Having a higher State salary range; or 2. For positions without a State salary range, having a higher ra…

19-704.04. DEMOTION A. Demotion is defined as the assignment of an employee by the appointing authority from one established position to a different established position: 1. Having a lower State salary range; or 2. For employees in positions without a State salary range, assignme…

19-704.05. REASSIGNMENT AND TRANSFER A. Reassignment is defined as the movement within an agency of an employee from one position to another position having the same State salary range, or the movement of a position within an agency which does not require reclassification. B. Tra…

19-704.06. RECLASSIFICATION For classified positions, reclassification is defined as the assignment of a position in one class to another class which is the result of a natural or an organizational change in duties or responsibilities of the position. Reclassifications can occur:…

19-704.07. UNCLASSIFIED STATE TITLE CHANGES An unclassified State title change is defined as the assignment of a position in one unclassified State title to another unclassified State title which is the result of a natural or an organizational change in duties or responsibilities…

19-704.08. MOVEMENT BETWEEN CLASSIFIED SERVICE AND UNCLASSIFIED SERVICE A. Classified Service to Unclassified Service 1. Movement of the Employee a. When an employee moves from a classified position to an unclassified position with a State salary range, the employee’s status will…

19-705. CLASSIFIED EMPLOYEE COMPENSATION PLAN SCOPE AND PURPOSE This Regulation governs the establishment, maintenance, and administration of the Compensation Plan applicable to all FTE positions in the classified service. HISTORY: Amended by State Register Volume 26, Issue No. 1…

19-705.01. STATEMENTS OF POLICY A. The Department of Administration designates the State Human Resources Director to adminis- ter all Department of Administration policies and procedures relating to the Compensation Plan. B. The Division of State Human Resources shall establish a…

19-705.02. ADMINISTRATION OF THE COMPENSATION PLAN A. The Division of State Human Resources periodically shall conduct studies for the purpose of making recommendations that will maintain a competitive Compensation Plan. B. An employee shall be paid within the pay bands in accord…

19-705.03. HIRING SALARIES A. Hiring at the Minimum - An employee must be paid at least the minimum of the pay band for the class to which hired. B. Hiring Above the Minimum 1. Exceptional Qualifications - If an individual is exceptionally qualified for the position, DSHR may aut…

19-705.04. SALARY INCREASES A. Agencies shall develop written policies to govern the administration of salary increases for employees. B. In-Band Salary Increase - Written justification for awarding an in-band salary increase shall be maintained by the employing agency. An employ…

19-705.05. SALARY DECREASES A. Agencies shall develop written policies to govern the administration of salary decreases for employees. B. In-Band Salary Decreases - Written justification for effecting any salary decrease shall be maintained by the employing agency. An employee’s …

19-705.06. SPECIAL SALARY ADJUSTMENTS The State Human Resources Director is authorized to approve pay actions outside the provisions of Sections 19-705.04 and 19-705.05 if circumstances warrant such approval. HISTORY: Added by State Register Volume 26, Issue No. 1, eff January 25…

19-705.07. COMPENSATION NOT INCLUDED IN BASE SALARY A. Temporary Salary Adjustment - The Division of State Human Resources is authorized to approve a temporary salary adjustment for an employee in a full-time equivalent (FTE) position if circumstances warrant such approval. The t…

19-705.08. EFFECTIVE DATES OF SALARY CHANGES A. Unless otherwise stated, the effective date of all salary changes provided in these Regulations shall be no earlier than the date the action is approved by the appropriate authority. B. Retroactivity Agencies must comply with Articl…

19-706. ESTABLISHMENT OF UNCLASSIFIED POSITIONS AND THE UNCLASSI- FIED EMPLOYEE COMPENSATION PLAN SCOPE AND PURPOSE This Regulation governs the establishment, maintenance, and administration of the Unclassified Compensation Plan applicable to all unclassified FTE positions, excep…