(a) A notary public, other than an individual licensed to practice law in the Virgin Islands, shall maintain a journal in which the notary public chronicles all notarial acts that the notary public performs. The notary public shall retain the journal for 10 years after the performance of the last notarial act chronicled in the journal.
(b) A journal may be created on a tangible medium or in an electronic format. A notary public shall maintain only one journal at a time to chronicle all notarial acts, whether those notarial acts are performed regarding tangible or electronic records. If the journal is maintained on a tangible medium, it must be a permanent, bound register with numbered pages. If the journal is maintained in an electronic format, it must be in a permanent, tamper-evident electronic format complying with the rules of the Office of the Lieutenant Governor.
(c) An entry in a journal must be made contemporaneously with performance of the notarial act and contain the following information:(1) the date and time of the notarial act;(2) a description of the record, if any, and type of notarial act;(3) the full name and address of each individual for whom the notarial act is performed;(4) if identity of the individual is based on personal knowledge, a statement to that effect;(5) if identity of the individual is based on satisfactory evidence, a brief description of the method of identification and the identification credential presented, if any, including the date of issuance and expiration of any identification credential;(6) the fee, if any, charged by the notary public; and(7) any other information as the Lieutenant Governor may, by regulation, determine necessary.
(1) the date and time of the notarial act;
(2) a description of the record, if any, and type of notarial act;
(3) the full name and address of each individual for whom the notarial act is performed;
(4) if identity of the individual is based on personal knowledge, a statement to that effect;
(5) if identity of the individual is based on satisfactory evidence, a brief description of the method of identification and the identification credential presented, if any, including the date of issuance and expiration of any identification credential;
(6) the fee, if any, charged by the notary public; and
(7) any other information as the Lieutenant Governor may, by regulation, determine necessary.
(d) (1) Upon the suspension of a notary public’s commission, the notary public shall deposit the notary public’s journal with the Office of the Lieutenant Governor, in the judicial division of the notary public’s residence, for the term of the suspension.(2) Upon the expiration, resignation, or revocation of a notary public’s commission, the notary public shall deposit the notary public’s journal with the Office of the Lieutenant Governor, in the judicial division of the notary public’s residence. The Lieutenant Governor shall make an impression of such seal and keep such impression with the records of the notary public.
(1) Upon the suspension of a notary public’s commission, the notary public shall deposit the notary public’s journal with the Office of the Lieutenant Governor, in the judicial division of the notary public’s residence, for the term of the suspension.
(2) Upon the expiration, resignation, or revocation of a notary public’s commission, the notary public shall deposit the notary public’s journal with the Office of the Lieutenant Governor, in the judicial division of the notary public’s residence. The Lieutenant Governor shall make an impression of such seal and keep such impression with the records of the notary public.
(e) On the death or adjudication of incompetency of a current or former notary public, the notary public’s personal representative or guardian or any other person knowingly in possession of the notary public’s journal shall deposit the notary public’s journal with the Office of the Lieutenant Governor in the judicial division of the notary public’s residence.
(f) If a notary public’s journal is lost or stolen, the notary public or the notary public’s personal representative or guardian shall notify the Office of the Lieutenant Governor promptly on discovering that the journal is lost or stolen.
(g) The Lieutenant Governor may inspect the journal of any notary public at any time.