(1) The Division shall establish, operate and maintain a computer-based system which shall:(1) Record and control pool vehicle use, repair and maintenance, fuel consumption, repair costs and replacement scheduled;(2) Account for, control and maintain a perpetual inventory system;(3) Automate the billing system;(4) Provide detailed billing for each type of charge category and cost of operating each pool vehicle, as well as providing a cumulative monthly bill to each user agency;(5) Ensure that non-members of the Transportation Revolving Fund deposit funds prior to receiving services from the Central Motor Pools;(6) Develop and utilize a preventative maintenance program for all pool vehicles to reduce the cost of operating such vehicles and to reduce the downtime of the same:(7) Utilize automated project management and operation systems to schedule pool vehicle use, preventative maintenance programs, repairs, dispatching of shuttle vans, and vehicle replacement;(8) Budget and account for all federal, or other fund sources identified and be utilized to acquire, maintain and operate pool vehicles through the Central Motor Pools; and(9) Ensure that all proceeds or reimbursements to the Transportation Revolving Fund are sufficient to provide for the short and long term costs of the Central Motor Pools on a self-sustaining basis.
(1) Record and control pool vehicle use, repair and maintenance, fuel consumption, repair costs and replacement scheduled;
(2) Account for, control and maintain a perpetual inventory system;
(3) Automate the billing system;
(4) Provide detailed billing for each type of charge category and cost of operating each pool vehicle, as well as providing a cumulative monthly bill to each user agency;
(5) Ensure that non-members of the Transportation Revolving Fund deposit funds prior to receiving services from the Central Motor Pools;
(6) Develop and utilize a preventative maintenance program for all pool vehicles to reduce the cost of operating such vehicles and to reduce the downtime of the same:
(7) Utilize automated project management and operation systems to schedule pool vehicle use, preventative maintenance programs, repairs, dispatching of shuttle vans, and vehicle replacement;
(8) Budget and account for all federal, or other fund sources identified and be utilized to acquire, maintain and operate pool vehicles through the Central Motor Pools; and
(9) Ensure that all proceeds or reimbursements to the Transportation Revolving Fund are sufficient to provide for the short and long term costs of the Central Motor Pools on a self-sustaining basis.