Washington Administrative Code

(1) Charitable or nonprofit licensees must not base compensation for any employee taking part in the management or operation of the gambling activities on a percentage of the receipts or income derived from the operation of the gambling activity.(2) Licensees must pay employees t…

Charitable or nonprofit licensees must protect all funds generated from gambling activities and keep these funds separate from their general funds.(1) Licensees must:(a) Keep a separate gambling receipts account(s) in a recognized Washington state bank, mutual savings bank, or cr…

Bona fide charitable or nonprofit organizations that conduct only fund-raising events or members only raffles and have no other gambling licenses are exempt from having a separate gambling receipts account, but they must:(1) Make no expenditures, other than for prizes, until the …

Charitable or nonprofit licensees that conduct activities on Point Roberts Peninsula, Washington, may deposit funds in British Columbia branches of Canadian banks. Licensees must provide us and their Canadian bank a written release for us to have unrestricted access to the licens…

(1) Charitable or nonprofit organizations must safeguard and prevent misuse or misappropriation of all assets, including items purchased, or donated, to use as prizes for gambling activities.(2) Licensees must maintain an inventory control record for each item purchased or donate…

(1) We prohibit basing contracts for prize insurance on a percentage of the gambling activity.(2) We allow prize insurance based on a flat fee or monthly fee.[Statutory Authority: RCW 9.46.070. WSR 07-21-116 (Order 617), § 230-07-106, filed 10/22/07, effective 1/1/08.]

Charitable or nonprofit organizations must closely supervise all persons involved with the conduct of gambling activities to ensure that they follow all gambling laws and rules.[Statutory Authority: RCW 9.46.070. WSR 07-10-032 (Order 609), § 230-07-110, filed 4/24/07, effective 1…

Charitable or nonprofit gambling managers must:(1) Be knowledgeable of the laws and rules that relate to the operation of the gambling activities and the restrictions on the use of funds made from gambling activities for which they are responsible; and(2) Supervise the gambling a…

(1) A charitable or nonprofit organization must notify us in writing when a gambling manager:(a) Has been assigned primary responsibility for operating any gambling activity or disbursing funds; or(b) Has terminated employment or responsibilities.(2) Individuals required to be li…

(1) Organizations operating without a license under RCW 9.46.0315 or 9.46.0321 and lower volume charitable or nonprofit licensees must keep a set of permanent monthly records of the gambling activities. Lower volume licensees include:(a) Fund-raising events;(b) Bingo with gross g…

(1) Charitable or nonprofit licensees, except agricultural fairs, must maintain records which clearly show how the licensee used or disbursed the funds from each licensed activity. These records must provide an audit trail satisfactory for us to verify that the funds were used fo…

Charitable or nonprofit licensees must keep a written record for each gift which they have given to customers with an actual cost over one hundred dollars. Authorized "gifts" are defined in WAC 230-06-035. The record must include:(1) How they selected the recipients;(2) The numbe…

Bingo licensees with gross gambling receipts over one hundred fifty thousand dollars in their previous license year and licensees with over five hundred thousand dollars in gross gambling receipts from combined gambling activities in their previous license year must keep accounti…

Charitable or nonprofit licensees in Groups III, IV, V, and electronic raffle licensees must report annually their progress toward meeting their stated purpose in the format we prescribe.(1) The report must explain the type and scope of activities which licensees conducted during…

(1) In addition to information required in WAC 230-07-145, charitable or nonprofit licensees in Groups III, IV, V, and electronic raffle licensees must also submit complete financial statements prepared in accordance with generally accepted accounting principles (GAAP).(2) Licens…

Licensees may only hold fund-raising events (FREs) to raise funds for organizational purposes. Licensees must operate the FRE with a profit motive. A "profit motive" means a gambling activity conducted for purposes of obtaining funds for a charitable or nonprofit organization's p…

Licensees must notify local law enforcement agencies in writing of the time and place of the FRE at least ten days before conducting the FRE.[Statutory Authority: RCW 9.46.070. WSR 06-22-051 (Order 604), § 230-09-005, filed 10/27/06, effective 1/1/08.]

(1) If a fund-raising event (FRE) licensee cancels an FRE, they must:(a) Notify us and local law enforcement in advance; and(b) Return the original license to us.(2) If a licensee changes the time, date, or location of an FRE, they must:(a) Notify us in writing at least ten days …

(1) The calendar year net receipt limits of RCW 9.46.0233 apply to all FRE licensees. Net receipts are all wagers and bets received minus money used to purchase prizes and pay out cash prizes.(2) Any licensees exceeding the calendar year net receipt limit must distribute excess n…

Licensees who hold FREs which continue past midnight on December 31 into the new calendar year may treat each hour of the event held as if the hours had occurred solely in the calendar year recorded on their license application. These hours are counted in computing and applying l…

Licensees must develop house rules to govern the scope and manner of all gambling activities they will conduct during the FRE and prominently post these rules in the area where they will conduct the FRE. At a minimum, these rules must include:(1) Game rules; and(2) Wager limits; …

(1) Wager limits must not exceed ten dollars. However, raffle wagers must not exceed the limits in RCW 9.46.0277; and(2) There are no limits on wagers made using scrip or poker tournament chips.[Statutory Authority: RCW 9.46.070. WSR 08-21-087 (Order 633), § 230-09-022, filed 10/…

Licensees must not allow any participants at FREs to wager money or other items of value against any other participant, such as in side bets in poker, at the FRE.[Statutory Authority: RCW 9.46.070. WSR 06-22-051 (Order 604), § 230-09-025, filed 10/27/06, effective 1/1/08.]

Licensees must use chips or scrip or coin for wagering at FREs. Limited FRE licensees must use chips and scrip only. Licensees must issue the chips or scrip only during and at the FRE itself. Licensees must not redeem chips or scrip after the FRE has concluded.[Statutory Authorit…

FRE licensees must prepare a list of all persons from their organizations participating in the management or operation of the FRE. The list must be available on the premises of the FRE and contain, at a minimum, the name, address, telephone number, and a brief statement signed by…

Licensees must set up and maintain a central accounting system in a format we prescribe for all activities conducted at the FRE. Licensees must obtain accounting forms from us. The central accounting system must provide for the following minimum separation of duties:(1) A cashier…

Licensees must have an area for counting money separate from the area where gambling is taking place. Licensees must use the forms and format we prescribe for the count. Licensees must:(1) Bring all money from the FRE to the counting area; and(2) Assign three cashiers to count th…

Licensees must have numbered games stations with separate lock boxes and money paddles for each station. "Money paddle" means a wooden or plastic implement used to push money into the lock box slot.(1) The money paddle must remain in the lock box slot whenever it is not in use. T…

Licensees must maintain records in sufficient detail to determine the net receipts of each gambling station operated. Licensees must:(1) Record a reconciliation of the ending cash on hand to net receipts; and(2) Deposit the ending cash on hand within two banking days of the concl…

Winners must be present and participating to win at a fund-raising event.[Statutory Authority: RCW 9.46.070. WSR 06-22-051 (Order 604), § 230-09-060, filed 10/27/06, effective 1/1/08.]

(1) Licensees must use only full and regular members of the charitable or nonprofit organization to manage or assist in the operation of an FRE. "Full and regular membership" is defined in WAC 230-03-140.(2) Licensees may also use "members" and "bona fide members" as defined in R…

Generally, licensees must not pay people to work at an FRE. However, in the following circumstances, licensees may compensate people:(1) Licensees may allow people who are not members of the organization to perform incidental functions, which we will not consider "management or o…

All fund-raising event workers must wear a name tag at all times. Name tags must include at least the member's first initial and last name or first name and first initial of the last name and the name of the organization.[Statutory Authority: RCW 9.46.070. WSR 06-22-051 (Order 60…

(1) Licensees may operate FREs on commercial business premises only if:(a) The commercial business is closed to the public at all times during which the licensee conducts the FRE; or(b) The portion of the business premises in which the licensee conducts the FRE is separate and ap…

(1) Licensees must ensure the owners, managers, or employees of the commercial business premises used for the FRE do not participate in the operation of any of the FRE activities.(2) Licensees must not hold an FRE on the premises of a commercial business if any of the licensee's …

Licensees must have, and exercise, complete control over the portion of the premises where the FRE takes place at all times they conduct the FRE. However, if the sale, service, or consumption of liquor is permitted in that portion of the premises, the liquor licensee or permittee…

(1) FRE licensees must purchase, lease, or rent gambling equipment only from a licensed distributor or another FRE licensee.(2) FRE licensees may sell their equipment to other FRE licensees or distributors.(3) FRE licensees may loan or rent their own equipment for up to four even…

Licensees must operate pull-tabs solely under their FRE license, not under a separate pull-tab license. If licensees sell pull-tabs, they must:(1) Purchase the pull-tabs for specific use at FREs and record the identification and inspection services stamps on the form we provide; …

When attendants remove a series from play, a runner must take the series, including the flare, the corresponding lock box, and chip tray to the count room.(1) Cashiers must immediately record all gross gambling receipts collected, prizes paid, and tabs sold and write the totals o…

Fund-raising event licensees must not operate punch boards as part of the FRE.[Statutory Authority: RCW 9.46.070. WSR 06-22-051 (Order 604), § 230-09-110, filed 10/27/06, effective 1/1/08.]

Licensees must operate bingo solely under their FRE license, not under a separate bingo license. If licensees operate bingo, they must:(1) Count income from bingo against the maximum net receipts authorized for FREs; and(2) Comply with all of our rules for bingo licensees with gr…

(1) Licensees that have a separate bingo license and use disposable bingo cards at the FRE must follow the inventory control procedures for disposable cards in the bingo rules chapter.(2) Licensees that do not have a separate bingo license must keep all unused disposable cards or…

(1) Licensees may operate raffles at FREs in one of two ways:(a) Solely under their fund-raising event license. Licensees must conduct all aspects of the raffle during the FRE. Income from this raffle counts toward the FRE limits; or(b) Under a separate raffle license. Licensees …

Licensees may operate blackjack or "21" at licensed FREs according to the following requirements:(1) Dealers must deal all cards from a dealing shoe. The deal must begin with a shoe containing at least four full decks of cards and proceed until the cards are reshuffled, withdrawn…

Licensees may operate poker tournaments at fund-raising events. Licensees must:(1) Adopt and prominently post tournament rules; and(2) Count all money paid to enter a tournament or purchase chips as a wager when determining their ten thousand dollar net receipts limits; and(3) No…

FRE licensees may jointly conduct an FRE if they:(1) Do not exceed their individual FRE limit for the calendar year or a single event; and(2) Prepare a list of all persons from their organizations participating in the management or operation of the FRE. The list must be available…

The lead organization must:(1) Be responsible for the central accounting system; and(2) Comply with all recordkeeping and reporting rules; and(3) Deposit the ending cash on hand; and(4) Prepare and submit a fund-raising event report; and(5) Disburse all funds due to any participa…

A limited FRE means:(1) Only members and guests of the organization may participate in a limited FRE. A limited FRE is not open to the public; and(2) Only merchandise prizes, not cash, are awarded; and(3) The organization may hire a licensed FRE equipment distributor to provide t…

(1) Licensees must:(a) Require participants to purchase scrip with cash; and(b) Exchange scrip at gambling stations for chips; and(c) Allow only full and regular members to make cash transactions for scrip and maintain records during the FRE; and(d) Disclose the prizes offered. T…

Limited FREs licensees must comply with WAC 230-06-070. In order to show compliance with FRE limits, licensees also must provide details regarding how much of the admission fees from the limited FRE they allocate to gambling scrip and how much they allocate to other activities, s…