Washington Administrative Code

Whenever a collection agency is required pursuant to RCW 19.16.250 (8)(c) to disclose to the debtor that interest charges are being added to the original obligation, the collection agency must also disclose to the debtor the rate of interest. The rate of interest cannot exceed th…

If a collection agency informs a credit-reporting agency of the existence of a claim, the collection agency shall promptly notify the credit-reporting agency that the claim has been satisfied. In the absence of other applicable law, "promptly" shall mean within forty-five days af…

A licensee may allow qualified employees to perform collection activities from virtual offices if the following requirements are met:(1) Employee list. A licensee must keep a record of employees who are permitted to perform collection activities from a virtual office. The list mu…

(1) The board adopts RCW 34.05.482 through 34.05.494 for the administration of brief adjudicative proceedings conducted at the discretion of the board. Brief adjudicative proceedings can be used in place of formal adjudicative hearings whenever the board issues a statement of cha…

Brief adjudicative proceedings shall be conducted by a presiding officer designated by the board. The presiding officer for brief adjudicative proceedings shall have agency expertise in the subject matter but shall not have personally participated in the decision to issue the ini…

If you do not receive satisfaction from the brief adjudicative proceeding, you may appeal to the board for an administrative review. The board must receive your written appeal within twenty-one days after the brief adjudicative proceeding order is posted in the United States mail…

(1) At least five days before the scheduled brief adjudicative proceeding, any party to the proceeding, including the board, may file a written objection to resolution of a matter by a brief adjudicative proceeding and may request that a matter be converted to a formal adjudicati…

This chapter implements the revised uniform law on notarial acts, chapter 42.45 RCW.[Statutory Authority: RCW 42.45.250. WSR 18-12-028, § 308-30-010, filed 5/29/18, effective 7/1/18. Statutory Authority: RCW 42.44.190. WSR 93-05-009, § 308-30-010, filed 2/5/93, effective 3/8/93. …

Words and terms used in these rules have the same meaning as in the Revised Uniform Law on Notarial Acts, RCW 42.45.010."Appear personally" means:(a) Being in the same physical location as another individual and close enough to see, hear, communicate with, and exchange tangible i…

(1) To apply for a notary public commission, an applicant who meets the requirements of RCW 42.45.200(2) shall submit an application on forms provided by the department. The application shall include:(a) Evidence of a ten thousand dollar surety bond, signed by the notary public, …

(1) Upon an applicant's fulfillment of the requirements for a notary public commission and/or an electronic records notary public endorsement, and/or a remote notary endorsement, the department shall approve the application and issue the notary public commission and/or any approp…

(1) The term of a notary public commission shall expire on the expiration date of the notary public's surety bond, no more than four years after their commission date.(2) Unless terminated pursuant to WAC 308-30-270, an electronic records notary public endorsement and the remote …

The following fees shall be charged by the department:Title of FeeFeeApplication for notary public commission$40.00Application for electronic records notary public endorsement$15.00Renewal of notary public commission$42.00Renewal of electronic records notary public endorsement$15…

An official seal or stamp shall conform to the following requirements:(1) The seal or stamp shall include the following information:(a) The words "notary public";(b) The words "state of Washington";(c) The notary public's name as commissioned;(d) The notary public's commission ex…

(1) A notary public shall procure an official seal or stamp only after receiving a certificate evidencing the notary public's commission from the department, and shall provide a copy of this certificate to their chosen seal or stamp vendor as part of procuring the stamp.(2) A not…

(1) When an official seal or stamp is lost or stolen the notary public shall notify the department in writing within ten business days of discovering the seal or stamp was lost or stolen.(2) The notary public may not obtain a replacement official seal or stamp until they have pro…

In addition to the requirements listed in RCW 42.45.130, a notary public signing the notarial certificate of a completed notarial act shall sign the notarial certificate using the exact name that appears on the notary's certificate of commission and their seal or stamp.[Statutory…

(1) In performing a notarial act, the notary public shall be physically within the geographic borders of the state of Washington.(2) A notarial officer who certifies that an event has occurred or an act has been performed shall determine, from personal knowledge or satisfactory e…

A notary public who has received an electronic records notary public endorsement from the department may perform the following electronic notarial acts:(1) Taking an acknowledgment;(2) Taking a verification on oath or affirmation;(3) Witnessing or attesting a signature;(4) Certif…

A tamper-evident technology shall comply with these rules:(1) A technology provider shall enroll only notaries public who have been issued an electronic records notary public endorsement pursuant to WAC 308-30-030.(2) A technology provider shall take reasonable steps to ensure th…

In addition to the reasons listed in RCW 42.45.060, a notary public shall refuse a request to:(1) Use a tamper-evident technology that the notary does not know how to operate; or(2) Perform an electronic notarial act if the notary has a reasonable belief that a tamper-evident tec…

(1) For every electronic notarial act and remote notarial act, a notary public shall complete an electronic notarial certificate that complies with the requirements of these rules, RCW 42.45.130 and 42.45.140.(2) An electronic notarial certificate shall be completed at the time o…

A notary public shall sign each electronic notarial certificate with an electronic signature that complies with WAC 308-30-170 and authenticate an electronic notarial act with an official stamp that complies with WAC 380-30-180.[Statutory Authority: RCW 42.45.250. WSR 18-12-028, …

(1) A notary public shall use a tamper-evident technology that complies with WAC 308-30-130 of these rules to produce the notary's electronic signature in a manner that is capable of independent verification.(2) A notary public shall take reasonable steps to ensure that no other …

(1) An electronic stamp may be used to authenticate an electronic notarial act if the electronic notarial certificate conforms to the rules set forth in RCW 42.45.130 and 42.45.140.(2) An electronic stamp of a notary public used to authenticate an electronic notarial act shall co…

(1) A notary public shall record each notarial act in a journal at the time of notarization in compliance with RCW 42.45.180 and these rules.(2) If a notary public performs notarial acts involving different statements or documents for the same individual on the same date, the not…

(1) A tangible notarial journal shall:(a) Be a permanent, bound book with numbered pages; and(b) Have the capacity to record for each notarial act:(i) The information required by RCW 42.45.180(4);(ii) A description of the notary public's method of identifying the principal; and(i…

(1) Ten years after the performance of the last notarial act chronicled in a tangible journal, the journal is to be destroyed by shredding or other destruction that leaves any entry in the journal illegible.(2) Ten years after the performance of the last notarial act chronicled i…

(1) The maximum fees a notary may charge for notarial acts are:Notarial ActMaximum FeeWitnessing or attesting a signature$15.00Taking an acknowledgment or a verification upon oath or affirmation$15.00Certifying or attesting a copy$15.00Administering an oath or affirmation$15.00Ce…

A notary may not endorse or promote any service, contest, or other offering if the notary's seal or title is used in the endorsement or promotional statement.[Statutory Authority: RCW 42.45.250. WSR 18-12-028, § 308-30-230, filed 5/29/18, effective 7/1/18.]

(1) The forms in RCW 42.45.140 are examples of certificates with the sufficient information included. When a specific form is required by another statute of this state, the required form shall be used.(2) A nonattorney notary may not assist another person in drafting, completing,…

(1) When a notary public changes their name or address, the department of licensing must be notified of such change on forms prescribed by the department.(2) A name change notification must be accompanied by a bond rider from the bonding company amending the notary bond, and the …

Requests for evidence of authenticity should be addressed to the Washington office of the secretary of state, corporations and charities division.[Statutory Authority: RCW 42.45.250. WSR 18-12-028, § 308-30-260, filed 5/29/18, effective 7/1/18.]

(1) The department may take action against the commission and/or endorsement of a notary public who fails to comply with these rules as provided in RCW 42.45.210, 42.45.270, and chapter 18.235 RCW. Any restriction, suspension, or revocation of a notary public's commission will au…

If any of the information submitted on a notary public's commission or endorsement applications pursuant to WAC 308-30-030 changes, the notary public shall report this change to the department in writing within fifteen days.[Statutory Authority: RCW 42.45.250. WSR 18-12-028, § 30…

(1) A notary public who has received both an electronic records notary public endorsement and a remote notarial acts endorsement from the department may perform the following remote notarial acts:(a) Taking an acknowledgment;(b) Taking a verification on oath or affirmation;(c) Wi…

(1) In performing remote notarial acts, if a notary public does not have satisfactory evidence of the identity of a remotely located individual under subsection (4) of this section, the notary public must reasonably verify the individual's identity through two different types of …

(1) Communication technology for remote notarial acts must provide for synchronous audio-visual feeds of sufficient audio clarity and video resolution to enable the notary public and remotely located individual to see and speak with each other. The process must provide a means fo…

(1) A form of notarial certificate for a remote notarial act satisfies the requirement of RCW 42.45.280(4) and 42.45.130 (1)(g) if it is in the form provided by applicable law and contains a statement substantially as follows: "This notarial act involved the use of communication …

(1) A notary public must retain any audio-visual recording created under RCW 42.45.280 (3)(c) in a computer or other electronic storage device that protects the recording against unauthorized access by password or other secure means of authentication. The recording must be create…

Although fees are not regulated, employment agencies cannot require by contract or otherwise that an applicant pay in any one month period an amount which exceeds their gross earnings for that period.Employment termination: How much does an applicant owe the employment agency?•Em…

(1) The contract must list the fee charged to an applicant under the following headings:(a) Monthly salary;(b) Range of agency's fee expressed in dollars; and(c) Agency's fee as a percentage of the expected monthly salary.AMonthly SalaryBRange of Agency's Fee Expressed in Dollars…

If an applicant accepts a job through the efforts of an employment agency, the agency must notify the applicant of their fee in writing. The document must contain the following:(1) Amount of fee expressed in dollars;(2) Expected monthly or annual salary (whichever the fee is base…

(1) You must have an opportunity to discuss the contract and its terms with an authorized representative of the agency before signing.(2) You must be given a signed carbon or duplicate copy of the contract immediately after signing.(3) If you request only jobs in which the employ…

A branch office is any location physically separated from the principal place of business of a licensee where the licensee or their employees conduct any activity meeting the criteria of an employment agency as defined in RCW 19.31.020.[Statutory Authority: RCW 18.235.030, 19.31.…

(1) Examinations for general managers are written and consist of multiple choice questions covering the subject matter set forth in RCW 19.31.100.(2) The minimum passing grade is seventy-five percent.(3) Examinations are conducted at least once per month at locations specified by…

The following fees shall be charged by the business and professions division of the department of licensing:Title of FeeFeeAgencies: Original application and license$823.00 Renewal688.00 Transfer of license150.00 License print fee5.00 New/amended contract or fee schedule review50…

(1) "Alkaline hydrolysis" or "hydrolysis" means the reduction of human remains to bone fragments and essential elements in a licensed hydrolysis facility using heat, pressure, water and base chemical agents.(2) "Authorizing agent" means the person(s) legally entitled to control t…

(1)(a) A reduction facility must not take custody of unidentified human remains. Before accepting human remains, the reduction facility must verify that identification is attached to the container, shroud, or human remains.(b) A reduction facility operator may unwrap human remain…

(1) A crematory must not accept or hold human remains unless the human remains are contained in a cremation container which meets the following requirements:(a) Assure protection to the health and safety of the crematory operator;(b) Provide proper covering for the human remains;…