Washington Administrative Code

As required by RCW 41.06.070 and 41.06.170, an employee holding a classified position has the following rights if the position is exempted from the application of the civil service rules:(1) If the employee previously held permanent status in another classified position, the empl…

As provided in RCW 41.06.170(3), the exclusive bargaining unit representative for a vacant position that has been exempted from chapter 41.06 RCW may appeal the exemption of the position in accordance with chapter 357-52 WAC.[Statutory Authority: Chapter 41.06 RCW. WSR 09-17-065,…

As required by RCW 41.06.070, any employee having permanent status in a classified position who accepts an appointment in an exempt position has the right to return to classified service in accordance with WAC 357-19-195, 357-19-200, and 357-19-205. The employee has the right to …

In accordance with RCW 41.06.070, the director defines exemptions for student employees, temporary employees, and part-time professional consultants. Higher education employers must use the definitions in WAC 357-04-040, 357-04-045, and 357-04-050 as the criteria for identifying …

(1) Students who are participating in a documented and approved internship program which consists of an academic component and work experience are exempt.(2) Students who are employed through the state or federal work/study programs are exempt.(3) Students are exempt if they are …

(1) Temporary higher education employees are exempt from civil service rules under the following circumstances:(a) The employee is employed 12 consecutive months or less;(b) The employee is employed for 1,050 hours or less in that same 12 consecutive month period which begins fro…

Higher education employers may hire employees who have exhausted their temporary appointment as identified in WAC 357-04-045 if the employee is appointed as a nonpermanent or permanent employee in accordance with chapter 357-19 WAC.[Statutory Authority: Chapter 41.06 RCW and RCW …

Part-time professional consultants who are retained by a higher education employer on an independent part-time or temporary basis such as physicians, architects, or other professional consultants employed through an independent contractual relationship for advisory purposes and w…

In accordance with RCW 41.06.070, the director defines exemptions for student or temporary employees; part-time professional consultants; and inmates. The following types of general government employees are exempt from civil service rules:(1) Part-time local health officers;(2) T…

(1) The director must determine the salary and fringe benefits of all positions presently or hereafter exempted except for the following:(a) Chief executive officer of each agency;(b) Full-time members of boards and commissions;(c) Administrative assistants and confidential secre…

The board is composed of three members appointed by the governor and confirmed by the senate as provided in RCW 41.06.110.(1) The board must annually elect a chair and vice chair from among its members to serve one year.(2) The board must conduct business in accordance with RCW 4…

(1) The director is appointed by the governor under the provisions of chapter 43, Laws of 2011.(2) The director may delegate to any general government agency the authority to perform administrative and technical personnel activities if the general government agency requests such …

Each higher education institution and higher education related board must designate an officer to perform duties as personnel officer as provided in RCW 41.06.510.[Statutory Authority: Chapter 41.06 RCW. WSR 05-01-203, § 357-04-075, filed 12/21/04, effective 7/1/05.]

The personnel officer directs, supervises, and manages administrative and technical personnel activities for the classified service consistent with policies established by the higher education institution or related board, chapter 41.06 RCW, and the civil service rules.[Statutory…

The state board for community and technical colleges has general supervision and control over activities undertaken by the various community and technical colleges.[Statutory Authority: Chapter 41.06 RCW. WSR 05-01-203, § 357-04-085, filed 12/21/04, effective 7/1/05.]

(1) The head of an agency or the governing board of a higher education institution or related board may delegate the responsibilities and duties of an appointing authority including the authority to appoint, transfer, layoff, reduce, dismiss, suspend, or demote employees.(2) Auth…

Employers must comply with the civil service rules unless doing so causes them to violate chapter 49.46 RCW or the federal Fair Labor Standards Act.[Statutory Authority: Chapter 41.06 RCW. WSR 05-01-203, § 357-04-095, filed 12/21/04, effective 7/1/05.]

Employers must comply with the civil service rules unless doing so would cause them to violate state laws, chapter 49.60 RCW, or the federal Americans with Disabilities Act of 1990.[Statutory Authority: Chapter 41.06 RCW. WSR 05-01-203, § 357-04-100, filed 12/21/04, effective 7/1…

(1) Except as provided in chapters 357-40 and 357-52 WAC, when the civil service rules require an applicant, candidate, employee, or employer to receive notice, the notice must be provided by personal delivery, United States mail, or by telephone facsimile transmission with same-…

Whenever a period of time is mentioned in the civil service rules, that period must be computed by excluding the first day of the period and including the last day, unless a specific civil service rule states something different. If the last day is a Saturday, Sunday, or holiday,…

(Severability.) If any provision of the civil service rules or the application thereof is held invalid, such invalidity does not affect other provisions or applications of the rules which can be given effect without the invalid provision or application, and to this end any sectio…

(Repeals—Savings.) All previous merit system and civil service rules and amendments are repealed. All actions in force under previous merit system and/or civil service rules will be honored. Unfinished actions that were initiated under previous merit system or civil service rules…

During an emergency or a disaster, a general government employer may request director approval to redeploy an employee within or between general government employers for the preservation of public health, safety, or general welfare. The employee must have the necessary skills, ab…

The director adopts a comprehensive classification plan and any subsequent revisions to the plan. Following twenty calendar days of notice, the director must hold open, public hearings prior to the adoption or revision of the plan.[Statutory Authority: Chapter 41.06 RCW. WSR 05-0…

The classification plan must be based on a review and analysis of duties and responsibilities, and must include a description of each class.[Statutory Authority: Chapter 41.06 RCW. WSR 05-01-201, § 357-13-015, filed 12/21/04, effective 7/1/05.]

The classification plan is prepared and revised, as needed, in consultation with employers, employee organizations, and other interested parties.[Statutory Authority: Chapter 41.06 RCW. WSR 05-01-201, § 357-13-020, filed 12/21/04, effective 7/1/05.]

(1) The following criteria must be met for the director to adopt revisions or salary adjustments to the classification plan:(a) The office of financial management has reviewed the fiscal impact statement of the affected employer and concurs that the biennial cost of the revision …

Employers must maintain a current position description for each position.[Statutory Authority: Chapter 41.06 RCW. WSR 05-01-201, § 357-13-030, filed 12/21/04, effective 7/1/05.]

A standard form developed by the director or one containing components similar to those found in the director's form must be used for each position description. For positions in the information technology professional structure (ITPS), a standard form developed by the director, o…

Each position description must:(1) List the primary duties and responsibilities currently assigned to the position(2) List the required competencies as determined by the employer;(3) Identify the essential functions; and(4) Include any other job-related information as needed.[Sta…

The manager of the position is responsible for completing the position description form. If the position is filled, input from the employee is recommended.[Statutory Authority: Chapter 41.06 RCW and RCW 41.06.150. WSR 19-11-136, § 357-13-045, filed 5/22/19, effective 7/1/19. Stat…

The employer must allocate or reallocate each classified position to an established class in the classification plan.[Statutory Authority: Chapter 41.06 RCW. WSR 05-01-201, § 357-13-050, filed 12/21/04, effective 7/1/05.]

Allocations or reallocations must be based upon a review and analysis of the duties and responsibilities of the position.[Statutory Authority: Chapter 41.06 RCW. WSR 05-01-201, § 357-13-055, filed 12/21/04, effective 7/1/05.]

(1) Each employer must develop and document an information technology professional structure (ITPS) evaluation procedure consistent with this chapter and guidelines established by the director's office.(2) The procedure must include the process for requesting and evaluating posit…

The employer must establish a procedure that specifies when positions are to be reviewed for reallocation based upon substantive and permanent changes in job duties and scope of responsibility.[Statutory Authority: Chapter 41.06 RCW. WSR 05-01-201, § 357-13-060, filed 12/21/04, e…

The employer's procedure must allow an employee to request the employer to review their position at least every six months.[Statutory Authority: RCW 41.06.133. WSR 26-08-085, s 357-13-065, filed 3/31/26, effective 5/1/26. Statutory Authority: Chapter 41.06 RCW. WSR 05-01-201, § 3…

Employers must provide written notice to an employee when the employee's position is reallocated. If the reallocation is to a class with a lower salary range maximum, the employee must receive at least fifteen calendar days' written notice of the reallocation. The employee may re…

Notice of reallocation must include information regarding the employee's right to request a director's review of the reallocation per WAC 357-13-080.[Statutory Authority: Chapter 41.06 RCW. WSR 11-23-054, § 357-13-075, filed 11/10/11, effective 12/13/11; WSR 05-01-201, § 357-13-0…

An employee may request a director's review of the results of a position review or reallocation of the employee's position, per WAC 357-49-010. The employee must request the director's review within thirty calendar days of being provided the results of a position review or the no…

When an employee's position has been reallocated as part of a board or director's decision on allocation and when the employee was laid off prior to the board or director's decision being issued, the following applies:(1) The employee's position is reallocated effective as of the…

The effective date of a reallocation is determined as follows:(1) The effective date of a reallocation resulting from the director's revisions to the classification plan is the effective date of the director's action.(2) The effective date of an employer-initiated reallocation is…

This table is used to determine how an employee whose position is reallocated is affected. Employee's position reallocated to:Class with a higher salary range maximumClass with an equal salary range maximumClass with a lower salary range maximumReallocation results from:A positio…

On the behalf of employers, the department of enterprise services may recruit applicants, assess candidates, create candidate pools, and assist with the certification of candidates for positions in the classified service.[Statutory Authority: Chapter 41.06 RCW. WSR 11-23-054, § 3…

Under the authority of the director, general government employers may carry out the activities detailed in chapter 357-16 WAC including recruiting, creating and maintaining pools of eligible candidates, assessing candidates, and determining the certified pool. At anytime, the dir…

Higher education employers are authorized under RCW 41.06.133 and 41.06.150 to carry out the activities detailed in chapter 357-16 WAC including recruiting, creating and maintaining pools of eligible candidates, assessing candidates, and determining the certified pool.[Statutory …

In accordance with RCW 49.58.110, an employer must disclose the salary range or management band, except where the employer is offering only a fixed wage amount, the employer must disclose the fixed wage amount rather than a salary range or management band, in the following circum…

Employers may use the recruiting methods that they determine to be most appropriate for their hiring needs when soliciting job seekers or establishing pools of eligible applicants.[Statutory Authority: Chapter 41.06 RCW. WSR 11-23-054, § 357-16-020, filed 11/10/11, effective 12/1…

For affirmative action purposes, employers may at any time recruit and screen persons with disabilities, Vietnam era veterans, disabled veterans, and persons age forty and over for placement in eligible applicant pools in those areas where goals exist.[Statutory Authority: Chapte…

Employers may establish promotional organizational units for purposes of promotional recruitment and hiring. Employers may limit who can apply to employees within one or more promotional organizational units by specifying that on the recruitment notice.[Statutory Authority: Chapt…

General government employers must use the standard application for employment prescribed by the director or an application form approved by the director. Higher education employers may develop their own application forms without director approval.[Statutory Authority: Chapter 41.…