Washington Administrative Code

(1) The agency is to establish controls to prevent loss of funds. Controls are to include a positive system of validating the amounts to be transferred and verifying that the amounts to be transferred for a recipient are actually due for goods or services received, work performed…

Each participating financial institution is responsible for adherence to federal and state statutes and regulations related to the transfer of funds via electronic and other technological means. The state reserves the right to refuse to do business with any financial institution …

It is the purpose of this chapter to identify the procedures for reimbursing counties for the cost of legal defense services provided indigent offenders detained solely for violating a condition of postrelease supervision.[Statutory Authority: RCW 9.94A.175. WSR 90-12-009 (Order …

As used in this chapter, the following words shall have the following meanings:(1) "Department" shall mean the department of corrections.(2) "Secretary" shall mean the secretary of the department of corrections or the secretary's designee.(3) "Director" shall mean the director of…

(1) A county requesting reimbursement, under this chapter, of costs incurred in the legal defense of an indigent offender must have adopted standards for the delivery of public defense services pursuant to chapter 10.101 RCW. The county shall submit to the department a copy of su…

(1) Reimbursement shall be restricted to fully documented defense costs for indigent offenders.(2) The director shall set the rate of reimbursement based on the average per case cost of all county indigent defense costs. The director shall determine to what extent, if any, reimbu…

(1) Defense costs of any county in connection with hearings conducted pursuant to RCW 9.94A.175 for offenders who are detained by the county solely for violating a condition of postrelease supervision shall be the financial responsibility of the department and shall be reimbursed…

By submitting a request for reimbursement under this chapter, the requesting county agrees to maintain for a period of five years after the date of the request records which would support such request, and to make such records available for review or audit by the department or th…

On all contracts for public improvements or work for which retained percentages are required to be reserved under the provisions of RCW 60.28.010, state agencies shall require the contractor to exercise his option in writing on whether or not moneys reserved from amounts due the …

If, during the course of work under a contract for public improvements or work for which amounts are required to be reserved under RCW 60.28.010, the contract completion date is changed, and said change will work an undue hardship upon the contractor when compared to the increase…

When an election is made to place amounts reserved under chapter 38, Laws of 1970 1st ex. sess. (RCW 60.28.010), in escrow, the contractor and the agency shall select a bank or trust company, agreeable to both, to act as an escrow agent.[Order 12, § 82-32-030, filed 10/28/70.]

When an election is made to place amounts reserved under chapter 38, Laws of 1970 1st ex. sess. (RCW 60.28.010), in escrow, the state agency jointly with the contractor and the escrow agent shall execute an escrow agreement according to Form A-39, Budget and Accounting Manual, or…

The escrow agreement executed pursuant to chapter 38, Laws of 1970 1st ex. sess. (RCW 60.28.010), in addition to other requirements, must provide for payment of all escrow costs and fees by the contractor.[Order 12, § 82-32-050, filed 10/28/70.]

The escrow agent holding funds pursuant to chapter 38, Laws of 1970 1st ex. sess. (RCW 60.28.010), shall invest such funds in bonds and securities selected by the contractor and approved by the state agency. In approving investments, the state agency shall consider the probable s…

When an election is made to deposit amounts reserved under RCW 60.28.010, in an interest bearing account in a bank, mutual savings bank, or savings and loan association, the contractor and the agency shall select an institution agreeable to both. Any bank selected must be a quali…

Deposits made pursuant to WAC 82-32-070 shall be in the name of the agency and cannot be withdrawn without the agency's written authorization. The amounts deposited shall not be subject to withdrawal until after final acceptance of said improvement or work as completed, or until …

Interest earned on deposits made pursuant to WAC 82-32-070 shall be paid to the contractor as said interest becomes payable under the terms of the deposit. The agency shall notify the institution to withhold all further payments of interest in the event claims are filed against t…

The purpose of this chapter is to provide rules for the office of financial management to implement the provisions of chapter 42.56 RCW relating to public records.[Statutory Authority: RCW 42.56.040, 42.56.070, 42.56.100, 42.56.120, 42.56.520 and 2017 c 304. WSR 18-09-018, § 82-4…

The definitions set forth in RCW 42.56.010 shall apply to this chapter.(1) "OFM" or agency means the office of financial management. Where appropriate, OFM or agency also refers to the staff and employees of the office of financial management.(2) "Director" means the director of …

OFM is the state agency having decision-making and operational responsibilities for the financial, management, and human resources affairs of state government in accordance with chapters 43.41 and 43.88 RCW. It is organized into a budget division, an accounting division, a state …

The responsibilities of OFM include preparation of the governor's budget for presentation to the legislature and budget implementation monitoring, development and maintenance of the statewide financial and administrative systems central books of account, preparation of statewide …

In carrying out its responsibilities, OFM receives information about the management and operation of state agencies and their programs. This information includes, but is not limited to: Budget proposals, short and long-range goals and the plans developed to meet them, present and…

All public records of this agency, as defined in RCW 42.56.010, are available for public inspection and copying pursuant to these rules, except as otherwise provided by chapter 42.56 RCW, any other laws and these rules.OFM's records are also available on the OFM website at http:/…

The public records officer is appointed by the director and shall be in charge of the agency's public records. The public records officer is located in the office of the director. Any person wishing to request access to public records of OFM, or seeking assistance in making such …

(1) Making a request for public records.(a) Any person wishing to inspect or copy public records of OFM should make the request by email to publicdisclosure@ofm.wa.gov, or in writing on OFM's request form, available at http://ofm.wa.gov/publicrecords/default.asp, or by letter or …

(1) Requesting inspection of records. The process for requesting inspection of public records is the same as for requesting copies of public records.(2) Providing records for inspection.(a) Public records will be available for inspection and copying only during normal business ho…

(1) Costs of copying. OFM may charge a customized service charge, as permitted by law, for compiling or providing access to certain public records. OFM charges a fee for the copying of public records, including electronic records, as permitted by law. OFM has determined that calc…

No provisions of any rule contained in this chapter 82-48 WAC shall be construed as giving authority to any officer or OFM employee to give, sell, or provide access to lists of individuals requested for commercial purposes. If a list of individuals is included in the materials re…

OFM shall determine whether a public record or portion of a public record requested in accordance with the procedures outlined in chapter 82-48 WAC is exempt or prohibited from disclosure under the provisions of chapter 42.56 RCW or other applicable laws.In addition, pursuant to …

Upon denial of any request for public records, the requesting party may petition in writing (including email) to the director, with a copy to the public records officer, for review of such denial. The director or his or her designee shall review the denial and provide the results…

The office of financial management will maintain and make available for public inspection and copying an appropriate index in accordance with RCW 42.56.070.[Statutory Authority: RCW 42.56.040, 42.56.070, 42.56.100, 42.56.120, 42.56.520 and 2017 c 304. WSR 18-09-018, § 82-48-160, …

The purpose of this chapter is to implement RCW 42.16.010(1) which mandates the director of the office of financial management to establish pay dates through the administrative hearing process. The chapter establishes pay dates, exceptions to the mandatory pay dates, and a mechan…

Unless exempted otherwise under the provisions of WAC 82-50-031, the salaries of all state officers and employees are paid on a lagged, semimonthly basis for the official twice-a-month pay periods established in RCW 42.16.010(1). The following are the official lagged, semimonthly…

The salaries of all state officers and employees shall be paid on a schedule consistent with the provisions of WAC 82-50-021 with the following exceptions:(1) Schedules for the payment of compensation on dates other than those established in WAC 82-50-021 are authorized for those…

Pursuant to the approval authority over granting of exceptions provided in RCW 42.16.010(2) and pursuant to the approval authority over all agency and state payroll systems provided in RCW 42.16.017, the director of the office of financial management, or the director's designee, …

The Washington state leave sharing program as established in RCW 41.04.650 through 41.04.670 provides that employees may donate annual, sick, and personal holiday leave to other employees for sick leave purposes. The purpose of the shared leave program is to permit state employee…

The value of leave transferred is to be based upon the current salary rate of the person receiving the leave. The receiving employee will continue to be paid his or her regular rate while on shared leave. Therefore, one hour of donated leave may cover more than or less than one h…

(1) Chapter 168, Laws of 2014, provides that state and political subdivision employees are entitled to two unpaid holidays per calendar year for a reason of faith or conscience or an organized activity conducted under the auspices of a religious denomination, church, or religious…

For purposes of chapter 168, Laws of 2014, "undue hardship" means an action requiring significant difficulty or expense to the employer. The following factors should be considered in determining whether approving unpaid leave results in an undue hardship to the employer:(1) The n…

(1) In determining whether the employee's absence would result in an undue hardship to the employing entity, the employer must make a case-by-case determination based on the specific objective facts and circumstances, not assumed information, present at the time of each request.(…

These rules of internal management shall govern the transaction of business by the duly appointed and acting Washington state canal commission.[Article I, filed 8/16/65.]

(1) The commission shall organize by the election from its own members of a chairman and a vice chairman, and a secretary. The director appointed by the commission shall act as a recording secretary to the commission. All proceedings of the canal commission shall be by motion or …

(1) The chairman shall preside at all public meetings of the commission, and at all executive sessions of the commission and shall endorse all resolutions, contracts and instruments on behalf of the commission as authorized by the commission, and shall perform all such other duti…

(1) The position of director will be filled by appointment by the commission. The director shall hold office as such at the pleasure of the commission.(2) The director shall serve as the chief executive officer of the commission and shall perform such duties as are incident to hi…

(1) Regular meetings: Regular public meetings of the commission shall be held at the hour of five o'clock p.m. at the offices of the commission or at such other place or places as the commission shall from time to time select on the second Monday of the months of April, July, Oct…

The order of business shall be:(1) Minutes(2) Introduction of resolutions(3) Final action on resolutions(4) Old business(5) New business(6) Adjournment.[Article VI, filed 8/16/65.]

(1) All business of the commission shall be transacted by motion and resolution which may be made by any commissioner in attendance, including the chairman, and shall not require a second.(2) Voting on all motions and resolutions shall be viva voce, unless a division is called fo…

All proceedings of the canal commission shall be by motion or resolution recorded in a book or books kept for such purpose, maintained at the office of the Washington state canal commission and shall be open to the public for inspection at all reasonable times.[Article VIII, file…

These rules of internal management may be amended by the commission from time to time by a majority vote thereof.[Article IX, filed 8/16/65.]

On November 11, 1989, Washington state will celebrate the one-hundredth anniversary of Washington's admission to the United States of America and the adoption of Washington state's Constitution. In 1987 Washington state will join the other forty-nine states in celebrating the two…