Washington Administrative Code

(1) A commercial fund-raiser that engages another commercial fund-raiser to solicit funds or conduct a solicitation on behalf of a charitable organization is responsible for reporting and shall include the total contributions and the total expenses related to that campaign in its…

(1) Each commercial fund-raiser shall renew annually by submitting a renewal form and the filing fee in RCW 19.09.062 so they are received by no later than the last business day of the eleventh month after the end of its accounting year.The renewal shall include the same informat…

(1) A commercial fund-raiser and charitable organization entering into a contract shall register the contract by completing the contract registration form, attaching a signed copy of the written contract, and filing the form and contract with the charities program. The contract s…

Upon the request of the attorney general, secretary of state, or county prosecutor, a commercial fund-raiser shall submit a financial statement containing, but not limited to, the following information within thirty days from date of request:(1) The gross amount of the contributi…

(1) A commercial fund-raiser shall provide proof of bonding if the commercial fund-raiser engages, or plans to engage, in one or more of the practices identified in RCW 19.09.191 (1)(a) through (d).(2) The registering commercial fund-raiser shall submit proof of execution of a su…

In the event that a final judgment shall impair the liability of a surety bond and the full amount required is not in effect, the charities program shall close the registration of such commercial fund-raiser. The commercial fund-raiser may reregister when it has restored the full…

A commercial fund-raiser bonded in accordance with chapter 19.09 RCW and these regulations shall retain the protection of the bond until all claims against it can be filed in accordance with the statute of limitations listed in chapter 4.16 RCW. The charities program does not hav…

A trust is subject to Washington jurisdiction if:(1) It is created pursuant to a trust instrument that specifies that it is subject to the jurisdiction of the state of Washington or that its terms are to be construed pursuant to the laws of the state of Washington;(2) It is a tes…

The registration and reporting requirements of chapter 11.110 RCW apply to every trustee, as defined by RCW 11.110.020, who is required to register by RCW 11.110.051. The charities program has determined, pursuant to RCW 11.110.051 (1)(a), that a trustee shall be required to regi…

(1) Initial registration: Every trustee required to register by RCW 11.110.051 shall do so in the time and in the manner described in RCW 11.110.060. Trustees shall use the registration form described in WAC 434-120-310, and file all other documents required by RCW 11.110.060.(2)…

(1) Trustees registering under chapter 11.110 RCW shall use the registration form available from the charities program. The charities program's failure to affirmatively reject or return an incomplete registration or other filing that does not fully comply with these rules or chap…

A charitable trust shall notify the charities program in writing of a change in trust instrument, trustee, principal officer, federal tax status, fiscal year, or any other information filed under RCW 11.110.060 within four months after the change at no charge.[Statutory Authority…

(1) A charitable trust shall submit written notification of its intent to dissolve to the charities program thirty days prior to dissolution.(2) Upon dissolution, the trust shall provide written information regarding the disposition of its assets, including, but not limited to, t…

(1) RCW 42.56.070(1) requires each agency to make available "public records" in accordance with published rules. RCW 42.56.070(2) requires each agency to set forth "for informational purposes" every law, in addition to the Public Records Act (the "act"), that exempts or prohibits…

(1) The office's general duties are set forth in chapter 43.07 RCW, and relate generally to elections, the formation and maintenance of business organizations, charitable solicitations, charitable trusts, registration of domestic partnerships, archives and records management, the…

All public records of the office are deemed to be available for the public during normal business hours, pursuant to these rules and applicable state law. For the purposes of this chapter, normal business hours are Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding legal ho…

In accordance with chapter 42.56 RCW, the public may request to inspect or copy records as follows:(1) Submit a request through one of the following methods:(a) Online at www.sos.wa.gov;(b) Email to PublicRecords@sos.wa.gov;(c) Mail to P.O. Box 40224, Olympia, WA 98504-0224;(d) F…

(1) Providing "fullest assistance." The public records officer or designee will provide the fullest assistance alongside the most timely possible action to requestors, without excessive interference to other essential functions of the office. The public records officer or designe…

The office is not obligated to create a new record to satisfy a records request, including production of new records from an electronic database. See WAC 44-14-04003(6).[Statutory Authority: Chapter 42.56 RCW. WSR 26-01-013, s 434-12A-054, filed 12/4/25, effective 1/4/26.]

(1) The office does not charge fees for the inspection of public records.(2) The office may charge fees for providing copies of public records consistent with the fee schedule established in RCW 42.56.120.(3) Pursuant to RCW 42.56.120(2), the office declares for the following rea…

(1) The Public Records Act provides that a number of record types are exempt from public disclosure. If the office determines a record or information within a record is exempt from disclosure, the public records officer or designee will state the specific exemption and provide a …

(1) Petition for internal administrative review of denial of access. Any person who objects to the initial denial or partial denial of a records request may petition in writing (including email) to the public records officer for a review of the decision. The petition shall includ…

These rules are adopted under the authority of chapter 19.166 RCW to provide for the administration of the International Student Exchange Agency Registration Act, hereafter referred to as the "act." These regulations shall be considered a supplement to and not a replacement for t…

The purpose of the regulations is to set minimum standards to implement the "act" in an effective and efficient manner.[Statutory Authority: RCW 19.166.050 and 19.166.060. WSR 92-10-023, § 434-166-020, filed 4/29/92, effective 5/30/92.]

The address to be used for delivery and receipt of mail, information, registration applications, amendments, fees, and other material required by the act is:Office of the Secretary of StateInternational Student Exchange ProgramP.O. Box 40234Olympia WA 98504-0234The telephone numb…

Customary hours of operation of the International Student Exchange Program are 8:00 a.m. to 5:00 p.m., Monday through Friday, except holidays. Registration documents received after 4:30 p.m. will not be processed until the next day.[Statutory Authority: RCW 19.066.050 [19.166.050…

Except as provided by RCW 42.56.230, all documents relating to the International Student Exchange Program are public record and are available for public inspection and copying pursuant to rules of procedure, chapter 434-12A WAC.[Statutory Authority: RCW 19.066.050 [19.166.050]. W…

Requests for copies or certificates relating to the public records of this act shall be charged per registered organization, as follows:(1) A photocopy shall be fifty cents per page for the first ten pages and twenty-five cents per page for each additional page.(2) A certified co…

Any application or form shall not be accepted by the secretary of state if it is not on the form prescribed by the secretary, or is unsigned, incomplete, illegible, or does not include all required fees, information, and documents.[Statutory Authority: RCW 19.166.050 and 19.166.0…

Terms defined in RCW 19.166.020 shall apply in these regulations. In addition, the following definitions shall be applicable when used in these regulations:(1) "Secretary" means the secretary of state or an employee of the secretary acting under the authority of the secretary.(2)…

The organization shall be fully responsible for the selection of suitable students for participation in its international student exchange visitor program. Selection shall be limited to students who have a sufficient command of the English language to enable them to function well…

(1) The organization shall provide:(a) Each student and immediate family of each student with suitable orientation prior to departure from their home and upon arrival in the state of Washington to acquaint them in advance with the customs of the state of Washington and the United…

(1) Each organization shall ensure that every student participating in the exchange program has health and accident insurance from the time of departure from home to the time the student returns to his or her home country. Minimum acceptable insurance is:(a) Medical and accident …

No student shall be brought into the state of Washington by the organization unless he or she has been accepted in writing as a student by the legally authorized designee of the admitting high school. The organization shall maintain in its files copies of such documents authorizi…

(1) The organization is responsible for making all arrangements for the placement of each student with a host family whose home is located in a place convenient to the educational institution in which the student is to be enrolled.(2) The organization shall make every effort to a…

(1) Each organization shall be responsible for placing the student with a host family which can provide housing which:(a) Furnishes separate private sleeping quarters for each sex;(b) A bed of his or her own; and(c) No more than four persons to a bedroom.(2) The host family's hom…

If unforeseen events occur and it is in the best interest of the student, the organization may make a change in the host family assignment of a student. Reports of any such changes and the reasons therefore shall be retained by the organization. Notification of any change shall b…

(1) Each organization shall advise its students that they may not accept or undertake regular employment while enrolled in the program.(2) Students may engage in occasional intermittent jobs, such as tutoring, grass-cutting, baby-sitting and the like.(3) Students may not perform …

The organization shall maintain continuous personal contact with each of its' students, the host family, and the high school in which each student is enrolled. The organization shall initiate action to attempt to resolve any problems which may arise with respect to the student's …

(1) Each organization shall be responsible for maintaining records of prepaid travel arrangements of all students placed in the state of Washington by the organization.(2) Transportation must be provided both to and from the student's home to their destination by air and/or surfa…

(1) An international student placement agency shall provide each student, each student's immediate family, and the host family with an informational document regarding the agency services, in English, which shall contain at a minimum: Disclosure of all moneys paid to the agency w…

(1) Each organization shall keep records at the organizational office of services rendered to host families and students. The records and obligations shall include:(a) The name, home address, and telephone number of the student (in that student's home country) to whom services ar…

(1) Each organization shall appoint and continuously maintain a responsible officer, as required by RCW 19.166.040, who has primary responsibility for supervising placements within the state of Washington.(2) The responsible officer shall be an employee or officer of the organiza…

An organization may change its responsible officer or responsible officer address by delivering to the secretary, within thirty days of the change, a statement of change form prescribed by the secretary that sets forth:(1) The name of the organization;(2) If the current officer a…

(1) A responsible officer may resign by signing and delivering to the secretary of state for filing a statement of resignation. The statement must also include a statement that the responsible officer address is also discontinued.(2) After filing the statement the secretary of st…

The officer who signs the application consenting to serve as responsible officer, shall:(1) Accept all official communications and inquiries from the secretary on behalf of the organization.(2) Maintain copies of all documentation, as required by WAC 434-166-200, on behalf of the…

(1) The organization shall maintain an in-state telephone number as required by RCW 19.166.070. This telephone number shall be registered to an individual residing in the state of Washington, which may be:(a) An employee for the organization; or(b) An officer for the organization…