Chapter 16, DEPARTMENT OF ADMINISTRATION

16.314 Employability plans for public housing residents. (1) In this section: (a) “Controlled substance” has the meaning given in s. 961.01 (4). (b) “Controlled substance abuse screening” means a questionnaire, a criminal background check, or any other controlled substance abuse …

16.315 Federal housing assistance programs. Notwithstanding s. 16.54 (2) (a), the department shall administer federal funds made available to this state under the Stewart B. McKinney homeless assistance act housing assistance programs, 42 USC 11361 to 11402. History: 1991 a. 39; …

16.40 Department of administration, duties, powers. The department of administration shall: (1) PREPARE BUDGET. Discharge all duties in connection with the compilation of the biennial state budget report imposed by ss. 16.42 to 16.46. (2) ATTEND FINANCE COMMITTEE. Attend all publ…

16.401 Treasury management. The department shall: (1) HAVE CUSTODY OF MONEYS. Receive and have charge of all moneys paid into the treasury and any other moneys received by officers and employees of state agencies, and pay out the moneys as directed by law, except as provided in s…

16.405 Requests for issuance of operating notes. (1) At any time the department determines that a deficiency will occur in the funds of the state which will not permit the state to meet its operating obligations in a timely manner, it may prepare a request for the issuance of ope…

16.41 Agency and authority accounting; information; aid. (1) All agencies shall keep their accounts and other financial records as prescribed by the secretary under s. 16.40 (5), except as otherwise specifically directed by law. All agencies and authorities shall furnish to the s…

16.412 Agency payments. At the request of any agency, the secretary may authorize the processing of specified regular periodic payments through the use of money transfer techniques including, without limitation because of enumeration, direct deposit, electronic funds transfer, an…

16.413 Disclosure of expenditures relating to state agency operations and state agency contracts and grants. (1) DEFINITIONS. In this section: (a) “Financial instrument” includes any check, draft, warrant, money order, note, certificate of deposit, letter of credit, bill of excha…

16.415 Certification of payrolls. (1) Neither the secretary nor any other fiscal officer of this state may draw, sign, or issue, or authorize the drawing, signing, or issuing of any warrant on any disbursing officer of the state to pay any compensation to any person in the classi…

16.417 Dual employment or retention. (1) In this section: (a) “Agency” means an office, department, independent agency, institution of higher education, association, society, or other body in state government created or authorized to be created by the constitution or any law, tha…

16.42 Agency requests. (1) All agencies, other than the legislature and the courts, no later than September 15 of each even-numbered year, in the form and content prescribed by the department, shall prepare and forward to the department and to the legislative fiscal bureau the fo…

16.423 Base budget review reports. (1) In this section, “state agency” has the meaning given in s. 20.001 (1). (2) (a) During the 2017-19 fiscal biennium, the secretary shall require that all state agencies submit a report no later than September 15, 2018, and then no later than …

16.425 Summary of tax exemption devices. 16.425(1)(1) Declaration of policy. Because state policy objectives are sought and achieved by both governmental expenditures and tax exemption, and because both have an impact on the government’s capacity to lower tax rates or raise expen…

16.43 Budget compiled. The secretary shall compile and submit to the governor or the governor-elect and to each person elected to serve in the legislature during the next biennium, not later than November 20 of each even-numbered year, a compilation giving all of the data require…

16.44 Budget hearings. After the filing of the compilation required under s. 16.43, the governor or governor-elect shall consider all requests and all other information which may be of value in understanding the issues and problems to be dealt with in the executive budget. The go…

16.45 Budget message to legislature. In each regular session of the legislature, the governor shall deliver the budget message to the 2 houses in joint session assembled. Unless a later date is requested by the governor and approved by the legislature in the form of a joint resol…

16.46 Biennial budget, contents. The biennial state budget report shall be prepared by the secretary, under the direction of the governor, and a copy of a budget-in-brief thereof shall be furnished to each member of the legislature or posted on the Internet on the day of the deli…

16.461 Biennial budget, summary of funds. After the governor has submitted all budget recommendations, the secretary shall prepare a summary of the recommendations of all funds, to be distributed to the members of the legislature.

16.465 Budget stabilization fund reallocations. The secretary may reallocate moneys in the budget stabilization fund to other funds in the manner provided in s. 20.002 (11). No interest may be assessed to the general fund on account of such a reallocation. History: 1985 a. 120.

16.47 Budget bill. (1) Except as provided in s. 16.529 (2), the executive budget bill or bills shall incorporate the governor’s recommendations for appropriations for the succeeding biennium. The appropriation method shown in the bill or bills shall in no way affect the amount of…

16.48 Unemployment reserve financial statement. (1) No later than May 31 of each even-numbered year, the secretary of workforce development shall prepare and furnish to the governor, the speaker of the assembly, the minority leader of the assembly, the majority and minority leade…

16.50 Departmental estimates. (1) EXPENDITURES. (a) Each department except the legislature and the courts shall prepare and submit to the secretary an estimate of the amount of money which it proposes to expend, encumber or distribute under any appropriation in ch. 20. The depart…

16.505 Position authorization. (1) Except as provided in subs. (2), (2g), (2j), (2m), and (2p), no position, as defined in s. 230.03 (11), regardless of funding source or type, may be created or abolished unless authorized by one of the following: (a) The legislature by law or in…

16.51 Department of administration; preauditing and accounting; additional duties and powers. The department of administration in the discharge of preauditing and accounting functions shall: (1) SUGGEST IMPROVEMENTS. Suggest plans for the improvement and management of the public …

16.513 Program and segregated revenue sufficiency. (1) Each agency which has a program revenue appropriation or appropriation of segregated revenues from program receipts shall, at such times as required by the secretary, make quarterly reports to the department projecting the re…

16.515 Supplementation of program revenue and program revenue-service appropriations. (1) The secretary may supplement any sum certain program revenue or program revenue-service appropriation which the secretary determines is insufficient because of unforeseen emergencies or insu…

16.517 Adjustments of program revenue positions and funding levels. (1) No later than 30 days after the effective date of each biennial budget act, the department shall provide to the joint committee on finance a report indicating any initial modifications that are necessary to t…

16.518 Transfers to the budget stabilization fund. (1) In this section, “summary” means the amount shown in the summary in s. 20.005 (1), as published in the biennial budget act or acts. (2) Annually, the secretary shall calculate the difference between the amount of moneys proje…

16.5185 Transfers to the transportation fund. (1) Beginning on June 30, 2013, in each fiscal year, the secretary shall transfer from the general fund to the transportation fund the greater of the following: (a) An amount equal to 0.25 percent of the moneys projected to be deposit…

16.5186 Transfers involving the local government fund. (1) On July 1, 2024, the secretary shall transfer from the general fund to the local government fund the amount specified under s. 25.491 (1) (a). (2) Beginning in fiscal year 2024-25, on the 2nd Monday in July in each fiscal…

16.519 Fund transfers relating to tobacco settlement agreement. (1) In this section, “tobacco settlement agreement” means the Attorneys General Master Tobacco Settlement Agreement of November 23, 1998. (4) If the state has not received in fiscal year 2002-03 at least $15,345,100 …

16.52 Accounting. (1) KEEP SEPARATE ACCOUNTS. The department shall keep in its office separate accounts of the revenues and funds of the state, and of all moneys and funds received or held by the state, and also of all encumbrances, expenditures, disbursements and investments the…

16.525 State aid recipients’ accounting. Every association, society, institute or other organization that receives aid in any form through appropriations from the state shall report to the department in August of each year. Such annual report shall contain a detailed statement of…

16.527 Appropriation obligations. 16.527(1)(1) Legislative findings and determinations. 16.527(1)(a)(a) Recognizing that the state, by prepaying part or all of the state’s unfunded prior service liability under s. 40.05 (2) (b) and the state’s unfunded liability under s. 40.05 (4…

16.528 Interest on late payments. (1) DEFINITIONS. In this section: (a) “Agency” means an office, department, independent agency, institution of higher education, association, society, or other body in state government created or authorized to be created by the constitution or an…

16.5285 Health insurer fee savings. (1) In this section, “Affordable Care Act” has the meaning given in s. 601.80 (1). (2) If the annual fee imposed under section 9010 of the Affordable Care Act is no longer applicable to insurers participating in the state’s group health insuran…

16.529 Lapses and fund transfers relating to unfunded retirement liability debt service. (1) The definitions in s. 20.001 are applicable in this section. (2) Notwithstanding ss. 20.001 (3) (a) to (c) and 25.40 (3), beginning in the 2007-09 fiscal biennium, during each fiscal bien…

16.53 Preaudit procedure. The department of administration shall preaudit claims in accordance with the following procedures: (1) CLAIMS AGAINST STATE. (a) Audit. The secretary is responsible for auditing claims against the state, when payment thereof out of the state treasury is…

16.531 Cash flow plan; report. (1) At least 15 days prior to the beginning of any calendar quarter in which the secretary anticipates that it may be necessary to exercise the authority conferred in s. 16.53 (10) (a) or 20.002 (11) (a) or to incur financial obligations and issue o…

16.54 Acceptance of federal funds. (1) Whenever the United States government shall make available to this state funds for the education, the promotion of health, the relief of indigency, the promotion of agriculture or for any other purpose other than the administration of the tr…

16.544 Federal aid disallowances. (1) Each agency that is informed by a federal agency that any liability of $10,000 or more incurred by the agency that has been or was anticipated to be assumed by the federal government from federal moneys received by the agency will not be an a…

16.545 Federal aid management service. A federal aids management service shall be established in the department of administration: (1) To fully inform the governor, the legislature, state agencies and the public of available federal aid programs. (2) To fully inform the governor …

16.548 Federal-state relations office; report. (1) The department may maintain a federal-state relations office in Washington, D.C., for the purpose of promoting federal-state cooperation, headed by a director. The director and a staff assistant for the office shall be appointed …

16.55 Frauds and uncollectible shortages. The head of each agency shall immediately provide to the secretary any information within his or her knowledge or evidence in his or her possession concerning any suspected fraudulent use of appropriations or embezzlement of moneys in the…

16.56 Grain inspection funding. On June 30 of each fiscal year, the department shall determine whether the accumulated expenses for the inspection and certification of grain under s. 93.06 (1m) have exceeded the accumulated revenues from conducting that inspection and certificati…

16.58 Services to units of local government. (1) The department shall provide management and personnel consultative and technical assistance to units of government other than the state and may charge for those services. (2) The department may request technical and staff assistanc…

16.60 Services to nonprofit corporations. (1) The department of administration may provide, on a reimbursable basis, financial and management services for nonprofit corporations with which the state or its agencies has entered into leases and subleases for the construction and le…

16.61 Records of state offices and other public records. (1) PUBLIC RECORDS BOARD. The public records board shall preserve for permanent use important state records, prescribe policies and standards that provide an orderly method for the disposition of other state records and rat…

16.611 State public records; optical disc and electronic storage. (1) In this section, “public records” has the meaning given under s. 16.61 (2) (b). (2) (a) The department shall prescribe, by rule, procedures for the transfer of public records and records of the University of Wi…

16.612 Local government records; optical disc and electronic storage standards. (1) In this section, “local governmental unit” has the meaning given under s. 19.42 (7u). (2) (a) The department shall prescribe, by rule, qualitative standards for optical discs and for copies of doc…