§3521 — Title 31 Money and Finance | U.S. Code

Summary

Agencies must check and audit their accounts before sending them to the Comptroller General. The agency leader must make rules for the audit and pick where it happens. A person who pays bills cannot audit the same bills they handled. With the Comptroller General’s OK, the agency leader can skip parts of an audit. Agencies may use statistical sampling to check vouchers if it saves money. The Comptroller General can set a maximum voucher amount for sampling and will check that the sampling method works. If an official follows the sampling rules in good faith and then carries out debt-collection steps the Comptroller General requires, that official is not personally liable for payments not checked one-by-one. Sampling does not change who is responsible for wrong payments or remove duty to collect money from payees. Agency financial statements must be audited using accepted government auditing rules. If an agency has an Inspector General, that IG or an outside auditor chosen by the IG does the audit; otherwise an outside auditor chosen by the agency head does it. The auditor must send a report to the agency head and the Controller of the Office of Federal Financial Management. The Comptroller General may review those audits, report results to Congress, the OMB Director, and the agency head, and may audit the statements itself. For audits of fiscal years starting on or after October 1, 2009, an agency must reimburse the Government Accountability Office for its audit if GAO audited that agency in 2007. Agencies can also ask GAO to do an audit and pay for it, after consulting the agency’s Inspector General. Reimbursements go into a special Treasury account and are available as Congress approves.

Title 31, §3521

Money and Finance — Source: USLM XML via OLRC

(a)Each account of an agency shall be audited administratively before being submitted to the Comptroller General. The head of each agency shall prescribe regulations for conducting the audit and designate a place at which the audit is to be conducted. However, a disbursing official of an executive agency may not administratively audit vouchers for which the official is responsible. With the consent of the Comptroller General, the head of the agency may waive any part of an audit.

(b)The head of an agency may prescribe a statistical sampling procedure to audit vouchers of the agency when the head of the agency decides economies will result from using the procedure. The Comptroller General—

(1)may prescribe the maximum amount of a voucher that may be audited under this subsection; and

(2)in reviewing the accounting system of the agency, shall evaluate the adequacy and effectiveness of the procedure.

(c)A disbursing or certifying official acting in good faith under subsection (b) of this section is not liable for a payment or certification of a voucher not audited specifically because of the procedure prescribed under subsection (b) if the official and the head of the agency carry out diligently collection action the Comptroller General prescribes.

(d)Subsections (b) and (c) of this section do not—

(1)affect the liability, or authorize the relief, of a payee, beneficiary, or recipient of an illegal, improper, or incorrect payment; or

(2)relieve a disbursing or certifying official, the head of an agency, or the Comptroller General of responsibility in carrying out collection action against a payee, beneficiary, or recipient.

(e)Each financial statement prepared under section 3515 by an agency shall be audited in accordance with applicable generally accepted government auditing standards—

(1)in the case of an agency having an Inspector General appointed under chapter 4 of title 5, by the Inspector General or by an independent external auditor, as determined by the Inspector General of the agency; and

(2)in any other case, by an independent external auditor, as determined by the head of the agency.

(f)For each audited financial statement required under subsection (a) of section 3515 of this title, the person who audits the statement for purpose of subsection (e) of this section shall submit a report on the audit to the head of the agency and the Controller of the Office of Federal Financial Management. A report under this subsection shall be prepared in accordance with generally accepted government auditing standards.

(g)The Comptroller General of the United States—

(1)may review any audit of a financial statement conducted under this subsection by an Inspector General or an external auditor;

(2)shall report to the Congress, the Director of the Office of Management and Budget, and the head of the agency which prepared the statement, regarding the results of the review and make any recommendation the Comptroller General considers appropriate; and

(3)may audit a financial statement prepared under section 3515 of this title at the discretion of the Comptroller General or at the request of a committee of the Congress.

(h)Each financial statement prepared by an executive agency for a fiscal year after fiscal year 1991 shall be audited in accordance with this section and the plan required by section 3512(a)(3)(B)(viii) of this title.

(i)(1)If the Government Accountability Office audits any financial statement or related schedule which is prepared under section 3515 by an executive agency (or component thereof) for a fiscal year beginning on or after October 1, 2009, such executive agency (or component) shall reimburse the Government Accountability Office for the cost of such audit, if the Government Accountability Office audited the statement or schedule of such executive agency (or component) for fiscal year 2007.

(2)Any executive agency (or component thereof) that prepares a financial statement under section 3515 for a fiscal year beginning on or after October 1, 2009, and that requests, with the concurrence of the Inspector General of such agency, the Government Accountability Office to conduct the audit of such statement or any related schedule required by section 3521 may reimburse the Government Accountability Office for the cost of such audit.

(3)For the audits conducted under paragraphs (1) and (2), the Government Accountability Office shall consult prior to the initiation of the audit with the relevant executive agency (or component) and the Inspector General of such agency on the scope, terms, and cost of such audit.

(4)Any reimbursement under paragraph (1) or (2) shall be deposited to a special account in the Treasury and shall be available to the Government Accountability Office for such purposes and in such amounts as are specified in annual appropriations Acts.

Notes & Related Subsidiaries

Historical and Revision Notes

Revised SectionSource (U.S. Code)Source (Statutes at Large) 3521(a)31:44(1st sentence).June 10, 1921, ch. 18, § 304(1st par. 1st sentence), 42 Stat. 24. 31:65b.Sept. 12, 1950, ch. 946, § 119, 64 Stat. 838. 31:75, 41:21.July 31, 1894, ch. 174, § 22, 28 Stat. 210. 31:82.Aug. 23, 1912, ch. 350, § 1(last par. under heading “Office of the Comptroller of the Treasury”), 37 Stat. 375. 3521(b)31:82b–1(a)(1st sentence words before semicolon, last sentence).Aug. 30, 1964, Pub. L. 88–521, 78 Stat. 700; Jan. 2, 1975, Pub. L. 93–604, § 101, 88 Stat. 1959. 3521(c)31:82b–1(a)(1st sentence words after semicolon). 3521(d)31:82b–1(b). In the section, the word “audit” is substituted for “examination”, and the word “official” is substituted for “officer”, for consistency in the revised title and with other titles of the United States Code. In subsection (a), the words “Except as otherwise provided” in 31:82(words before 5th comma) are omitted as unnecessary. The words “on and after August 23, 1912” are omitted as executed. The words “of an agency” are substituted for “public” for clarity and consistency. The words “preliminary to their audit by the General Accounting Office . . . as contemplated by section 78 of this title” are omitted as unnecessary. The words “Comptroller General” are substituted for “General Accounting Office” in 31:75 for consistency. The words “prepared and” in 31:82(words between 5th and 6th commas) are omitted as surplus. The words “by and through the administrative heads of divisions and bureaus” are omitted because of the authority vested in the heads of agencies. The words “and pay rolls” are omitted as being included in “vouchers”. The text of 31:82(words after 6th comma) is omitted as executed. The text of 31:75(1st par.) is omitted as unnecessary because of section 321(b) of the revised title. The words “head of each agency” are substituted for “head of each executive agency . . . Provided, That the same authority is conferred upon the officers responsible for the administrative examination of accounts for legislative and judicial agencies” in 31:65b and “heads of the several executive departments and of the proper officers of other Government establishments, not within the jurisdiction of any executive department” in 31:75 because of section 101, 102, and 3501 of the revised title. The words “shall prescribe

Regulations

for conducting the audit” are substituted for “It shall also be the duty of . . . to make appropriate

Rules and Regulations

to secure a proper administrative examination of all accounts sent to them, as required by section 78 of this title” for consistency and to eliminate unnecessary words. The words “and for the execution of other requirements of this chapter insofar as the same relate to the several departments or establishments” are omitted as unnecessary. The words “or places, at the seat of government or elsewhere . . . of fiscal officers’ accounts” in 31:65b are omitted as surplus. In subsection (b), the words “the Mayor of the District of Columbia” are omitted as superseded by section 448(2) and 449 of the District of Columbia Self-Government and Governmental Reorganization Act (Pub. L. 93–198, 87 Stat. 802, 803). In subsection (c), the words “made by him” are omitted as surplus. The words “head of the” are added for consistency. The words “to recover the illegal, improper, or incorrect payment in accordance with procedures” are omitted as surplus.

Editorial Notes

Amendments

2022—Subsec. (e)(1). Pub. L. 117–286 substituted “chapter 4 of title 5,” for “the Inspector General Act of 1978 (5 U.S.C. App.),”. 2008—Subsec. (i). Pub. L. 110–323 added subsec. (i). 2000—Subsec. (f). Pub. L. 106–531 struck out “(1)” before “For each audited”, substituted “subsection (a)” for “subsections (a) and (f)”, and struck out par. (2) which read as follows: “Not later than June 30 following the fiscal year for which a financial statement is submitted under subsection (g) of section 3515 of this title, the person who audits the statement for purpose of subsection (e) of this section shall submit a report on the audit to the head of the agency. A report under this subsection shall be prepared in accordance with generally accepted government auditing standards.” 1996—Subsec. (f)(1). Pub. L. 104–208 inserted “and the Controller of the Office of Federal Financial Management” before period at end of first sentence. 1994—Subsec. (f). Pub. L. 103–356 amended subsec. (f) generally. Prior to amendment, subsec. (f) read as follows: “Not later than June 30 following the fiscal year for which a financial statement is submitted under section 3515 of this title by an agency, the person who audits the statement for purpose of subsection (e) shall submit a report on the audit to the head of the agency. A report under this subsection shall be prepared in accordance with generally accepted government auditing standards.” 1990—Subsecs. (e) to (h). Pub. L. 101–576 added subsecs. (e) to (h).

Statutory Notes and Related Subsidiaries

Effective Date

of 1996 AmendmentAmendment by Pub. L. 104–208 effective for fiscal year ending Sept. 30, 1997, see section 101(f) [title VIII, § 807] of Pub. L. 104–208, set out in a Federal Financial Management Improvement note under section 3512 of this title. Audits and Reports of Agency Financial Statements Pub. L. 105–206, title I, § 1103(d),

July 22, 1998, 112 Stat. 709, provided that: “Subject to section 3521(g) of title 31, United States Code— “(1) the Inspector General of the Department of the Treasury shall, subject to paragraph (2)—“(A) audit each financial statement in accordance with section 3521(e) of such title; and “(B) prepare and submit each report required under section 3521(f) of such title; and “(2) the Treasury Inspector General for Tax Administration shall—“(A) audit that portion of each financial statement referred to under paragraph (1)(A) that relates to custodial and administrative accounts of the Internal Revenue Service; and “(B) prepare that portion of each report referred to under paragraph (1)(B) that relates to custodial and administrative accounts of the Internal Revenue Service.” Waiver of Requirements Pub. L. 101–576, title III, § 304(b), Nov. 15, 1990, 104 Stat. 2853, provided that: “The Director of the Office of Management and Budget may waive application of subsections (e) and (f) of section 3521 of title 31, United States Code, as amended by this section, to a financial statement submitted by an agency for fiscal years 1990 and 1991.” Time Limit for Resolving Pending and New Audits Pub. L. 96–304, title III, § 305,

July 8, 1980, 94 Stat. 928, provided that: “All unresolved audits currently pending within agencies and departments, for which appropriations are made under this Act, shall be resolved not later than

September 30, 1981. Any new audits, involving questioned costs, arising after

July 8, 1980, shall be resolved within 6 months.”

§3521 Audits by Agencies