PRIA, Government Policy, Made Personal

Summary

Contractors must send any contract-related claim in writing to the contracting officer (the government official who manages the contract). The government’s claims against a contractor must also get a written decision from that officer. Both sides generally have 6 years from when the claim arose to submit it, except the 6-year limit does not apply when the government’s claim is based on the contractor’s fraud. Claims over $100,000 must include a signed certification saying the claim is honest, the facts are true to the best of the filer’s knowledge, the amount is correct, and the signer is allowed to sign for the contractor. An authorized company official may sign. If a big claim is not properly certified, the contracting officer can refuse to give a final decision unless they tell the contractor in writing within 60 days what is wrong. Courts or boards can still hear the claim, but they may require the certification to be fixed first. The contracting officer must send a written decision and explain the reason and the contractor’s appeal rights. If the contractor asks in writing, claims of $100,000 or less must get a decision within 60 days. For certified claims over $100,000, the officer must either decide or tell the contractor when a decision will come within 60 days. Decisions must be made in a reasonable time given the claim’s size and complexity. If the officer fails to decide in the required time, that failure counts as a denial and lets the contractor appeal. The officer’s decision is final unless the contractor files a timely appeal. The contractor may have to keep working while an appeal is decided. The parties may also use alternative dispute resolution if they agree; if one side refuses, it must give written reasons.

Title 41, §7103

Public Contracts, Source: USLM XML via OLRC

(a)Claims Generally.—

(1)Submission of contractor’s claims to contracting officer.—

Each claim by a contractor against the Federal Government relating to a contract shall be submitted to the contracting officer for a decision.

(2)Contractor’s claims in writing.—

Each claim by a contractor against the Federal Government relating to a contract shall be in writing.

(3)Contracting officer to decide federal government’s claims.—

Each claim by the Federal Government against a contractor relating to a contract shall be the subject of a written decision by the contracting officer.

(4)Time for submitting claims.—

(A)In general.—

Each claim by a contractor against the Federal Government relating to a contract and each claim by the Federal Government against a contractor relating to a contract shall be submitted within 6 years after the accrual of the claim.

(B)Exception.—

Subparagraph (A) of this paragraph does not apply to a claim by the Federal Government against a contractor that is based on a claim by the contractor involving fraud.

(5)Applicability.—

The authority of this subsection and subsections (c)(1), (d), and (e) does not extend to a claim or dispute for penalties or forfeitures prescribed by statute or regulation that another Federal agency is specifically authorized to administer, settle, or determine.

(b)Certification of Claims.—

(1)Requirement generally.—

For claims of more than $100,000 made by a contractor, the contractor shall certify that—

(A)the claim is made in good faith;

(B)the supporting data are accurate and complete to the best of the contractor’s knowledge and belief;

(C)the amount requested accurately reflects the contract adjustment for which the contractor believes the Federal Government is liable; and

(D)the certifier is authorized to certify the claim on behalf of the contractor.

(2)Who may execute certification.—

The certification required by paragraph (1) may be executed by an individual authorized to bind the contractor with respect to the claim.

(3)Failure to certify or defective certification.—

A contracting officer is not obligated to render a final decision on a claim of more than $100,000 that is not certified in accordance with paragraph (1) if, within 60 days after receipt of the claim, the contracting officer notifies the contractor in writing of the reasons why any attempted certification was found to be defective. A defect in the certification of a claim does not deprive a court or an agency board of jurisdiction over the claim. Prior to the entry of a final judgment by a court or a decision by an agency board, the court or agency board shall require a defective certification to be corrected.

(c)Fraudulent Claims.—

(1)No authority to settle.—

This section does not authorize an agency head to settle, compromise, pay, or otherwise adjust any claim involving fraud.

(2)Liability of contractor.—

If a contractor is unable to support any part of the contractor’s claim and it is determined that the inability is attributable to a misrepresentation of fact or fraud by the contractor, then the contractor is liable to the Federal Government for an amount equal to the unsupported part of the claim plus all of the Federal Government’s costs attributable to reviewing the unsupported part of the claim. Liability under this paragraph shall be determined within 6 years of the commission of the misrepresentation of fact or fraud.

(d)Issuance of Decision.—

The contracting officer shall issue a decision in writing and shall mail or otherwise furnish a copy of the decision to the contractor.

(e)Contents of Decision.—

The contracting officer’s decision shall state the reasons for the decision reached and shall inform the contractor of the contractor’s rights as provided in this chapter. Specific findings of fact are not required. If made, specific findings of fact are not binding in any subsequent proceeding.

(f)Time for Issuance of Decision.—

(1)Claim of $100,000 or less.—

A contracting officer shall issue a decision on any submitted claim of $100,000 or less within 60 days from the contracting officer’s receipt of a written request from the contractor that a decision be rendered within that period.

(2)Claim of more than $100,000.—

A contracting officer shall, within 60 days of receipt of a submitted certified claim over $100,000—

(A)issue a decision; or

(B)notify the contractor of the time within which a decision will be issued.

(3)General requirement of reasonableness.—

The decision of a contracting officer on submitted claims shall be issued within a reasonable time, in accordance with regulations prescribed by the agency, taking into account such factors as the size and complexity of the claim and the adequacy of information in support of the claim provided by the contractor.

(4)Requesting tribunal to direct issuance within specified time period.—

A contractor may request the tribunal concerned to direct a contracting officer to issue a decision in a specified period of time, as determined by the tribunal concerned, in the event of undue delay on the part of the contracting officer.

(5)Failure to issue decision within required time period.—

Failure by a contracting officer to issue a decision on a claim within the required time period is deemed to be a decision by the contracting officer denying the claim and authorizes an appeal or action on the claim as otherwise provided in this chapter. However, the tribunal concerned may, at its option, stay the proceedings of the appeal or action to obtain a decision by the contracting officer.

(g)Finality of Decision Unless Appealed.—

The contracting officer’s decision on a claim is final and conclusive and is not subject to review by any forum, tribunal, or Federal Government agency, unless an appeal or action is timely commenced as authorized by this chapter. This chapter does not prohibit an executive agency from including a clause in a Federal Government contract requiring that, pending final decision of an appeal, action, or final settlement, a contractor shall proceed diligently with performance of the contract in accordance with the contracting officer’s decision.

(h)Alternative Means of Dispute Resolution.—

(1)In general.—

Notwithstanding any other provision of this chapter, a contractor and a contracting officer may use any alternative means of dispute resolution under subchapter IV of chapter 5 of title 5, or other mutually agreeable procedures, for resolving claims. All provisions of subchapter IV of chapter 5 of title 5 apply to alternative means of dispute resolution under this subsection.

(2)Certification of claim.—

The contractor shall certify the claim when required to do so under subsection (b)(1) or other law.

(3)Rejecting request for alternative dispute resolution.—

(A)Contracting officer.—

A contracting officer who rejects a contractor’s request for alternative dispute resolution proceedings shall provide the contractor with a written explanation, citing one or more of the conditions in section 572(b) of title 5 or other specific reasons that alternative dispute resolution procedures are inappropriate.

(B)Contractor.—

A contractor that rejects an agency’s request for alternative dispute resolution proceedings shall inform the agency in writing of the contractor’s specific reasons for rejecting the request.

Notes & Related Subsidiaries

Historical and Revision Notes

Revised SectionSource (U.S. Code)Source (Statutes at Large) 7103(a)(1)41:605(a) (1st sentence related to submission).Pub. L. 95–563, §§ 5, 6(a) (1st, 2d, 5th–last sentences), (b), (c)(3), (5), Nov. 1, 1978, 92 Stat. 2384, 2385. 7103(a)(2)41:605(a) (1st sentence related to writing requirement). 7103(a)(3)41:605(a) (2d sentence). 7103(a)(4)(A)41:605(a) (3d sentence).Pub. L. 95–563, § 6(a) (3d, 4th sentences), Nov. 1, 1978, as added Pub. L. 103–355, title II, § 2351(a)(1), Oct. 13, 1994, 108 Stat. 3322, amended Pub. L. 104–106, div. D, title XLIII, § 4321(a)(6), Feb. 10, 1996, 110 Stat. 671. 7103(a)(4)(B)41:605(a) (4th sentence). 7103(a)(5)41:605(a) (8th sentence). 7103(b)(1)41:605(c)(1) (last sentence).Pub. L. 95–563, § 6(c)(1) (last sentence), Nov. 1, 1978, 92 Stat. 2385; Pub. L. 102–572, title IX, § 907(a)(1)(A), Oct. 29, 1992, 106 Stat. 4518; Pub. L. 103–355, title II, § 2351(b), Oct. 13, 1994, 108 Stat. 3322. 7103(b)(2)41:605(c)(7).Pub. L. 95–563, § 6(c)(6), (7), as added Pub. L. 102–572, title IX, § 907(a)(1)(B), Oct. 29, 1992, 106 Stat. 4518. 7103(b)(3)41:605(c)(6). 7103(c)(1)41:605(a) (last sentence). 7103(c)(2)41:604. 7103(d)41:605(a) (5th sentence). 7103(e)41:605(a) (6th, 7th sentences). 7103(f)(1)41:605(c)(1) (1st sentence).Pub. L. 95–563, § 6(c)(1) (1st sentence), (2), Nov. 1, 1978, 92 Stat. 2385; Pub. L. 103–355, title II, § 2351(b), Oct. 13, 1994, 108 Stat. 3322. 7103(f)(2)41:605(c)(2). 7103(f)(3)41:605(c)(3). 7103(f)(4)41:605(c)(4).Pub. L. 95–563, § 6(c)(4), Nov. 1, 1978, 92 Stat. 2385; Pub. L. 103–355, title II, § 2351(e), Oct. 13, 1994, 108 Stat. 3322. 7103(f)(5)41:605(c)(5). 7103(g)41:605(b). 7103(h)(1)41:605(d) (1st, last sentences).Pub. L. 95–563, § 6(d) (1st, last sentences), as added Pub. L. 101–552, § 6(a), Nov. 15, 1990, 104 Stat. 2745, 2746; Pub. L. 104–106, div. D, title XLIII, § 4322(b)(6), Feb. 10, 1996, 110 Stat. 677; Pub. L. 105–85, div. A, title X, § 1073(g)(3), Nov. 18, 1997, 111 Stat. 1906. 7103(h)(2)41:605(d) (2d sentence).Pub. L. 95–563, § 6(d) (2d sentence), as added Pub. L. 101–552, § 6(a), Nov. 15, 1990, 104 Stat. 2745; Pub. L. 104–320, § 6(1), Oct. 19, 1996, 110 Stat. 3871. 7103(h)(3)(A)41:605(e) (1st sentence).Pub. L. 95–563, § 6(e), as added Pub. L. 101–552, § 6(a), Nov. 15, 1990, 104 Stat. 2746; Pub. L. 103–355, title II, § 2352, Oct. 13, 1994, 108 Stat. 3322; Pub. L. 104–106, div. D, title XLIII, §§ 4321(a)(7), 4322(b)(6), Feb. 10, 1996, 110 Stat. 671, 677; Pub. L. 104–320, § 6(2), Oct. 19, 1996, 110 Stat. 3871; Pub. L. 105–85, div. A, title X, § 1073(g)(3), Nov. 18, 1997, 111 Stat. 1906. 7103(h)(3)(B)41:605(e) (last sentence). In subsection (b)(1)(D) and (2), the word “duly” is omitted as unnecessary. In subsection (b)(3), the words “of contract appeals” are omitted as unnecessary because of the definition of “agency board” in section 7101 of the revised title. In subsection (c)(2), the words “this subsection”, which appear in section 5 of the Contract Disputes Act of 1978 (Pub. L. 95–563, 92 Stat. 2384), and which were probably intended to mean “this section”, are translated as “this paragraph” in accordance with the probable intent of Congress. In subsection (f)(5), the words “the commencement of” are omitted as unnecessary. The words “of the appeal or action” are substituted for “in the event an appeal or suit is so commenced in the absence of a prior decision by the contracting officer” to eliminate unnecessary words.

§7103 Decision by Contracting Officer

Summary

Title 41, §7103

Notes & Related Subsidiaries

Historical and Revision Notes

Citations & Metadata