§7103 — Title 41 Public Contracts | U.S. Code

Summary

Send any claim about a federal contract in writing to the contracting officer for a decision. The government’s claims about a contractor must also get a written decision from the contracting officer. Claims must be filed within 6 years after they arise, except the 6-year rule does not limit a government claim that is based on contractor fraud. For contractor claims over $100,000, the claim must include a signed certification saying the claim is honest, the supporting facts are true to the signer’s knowledge, the amount is correct, and the signer is authorized to make the claim. An authorized officer of the contractor may sign. If the certification is flawed, the contracting officer can tell the contractor in writing within 60 days and is not required to give a final decision until the defect is fixed; courts or boards can still require the certification be corrected before final judgment. The contracting officer must give a written decision and send it to the contractor. The decision must explain why and tell the contractor how to appeal. For claims $100,000 or less, a contractor can ask for a decision within 60 days and the officer must decide in that time. For certified claims over $100,000, the officer must decide or say when a decision will be made within 60 days. If the officer unreasonably delays, the delay counts as a denial and allows an appeal, though a court or board may pause the appeal to let the officer decide. Agency heads may not settle fraud claims. If a contractor’s fraud or misrepresentation makes part of a claim unsupported, the contractor must repay that part plus the government’s review costs, and liability is decided within 6 years of the fraud. The parties may use alternative dispute resolution under the rules in subchapter IV of chapter 5 of title 5; refusals must be explained in writing (the officer should cite section 572(b) of title 5 or give other reasons).

Title 41, §7103

Public Contracts — Source: USLM XML via OLRC

(a)(1)Each claim by a contractor against the Federal Government relating to a contract shall be submitted to the contracting officer for a decision.

(2)Each claim by a contractor against the Federal Government relating to a contract shall be in writing.

(3)Each claim by the Federal Government against a contractor relating to a contract shall be the subject of a written decision by the contracting officer.

(4)(A)Each claim by a contractor against the Federal Government relating to a contract and each claim by the Federal Government against a contractor relating to a contract shall be submitted within 6 years after the accrual of the claim.

(B)Subparagraph (A) of this paragraph does not apply to a claim by the Federal Government against a contractor that is based on a claim by the contractor involving fraud.

(5)The authority of this subsection and subsections (c)(1), (d), and (e) does not extend to a claim or dispute for penalties or forfeitures prescribed by statute or regulation that another Federal agency is specifically authorized to administer, settle, or determine.

(b)(1)For claims of more than $100,000 made by a contractor, the contractor shall certify that—

(A)the claim is made in good faith;

(B)the supporting data are accurate and complete to the best of the contractor’s knowledge and belief;

(C)the amount requested accurately reflects the contract adjustment for which the contractor believes the Federal Government is liable; and

(D)the certifier is authorized to certify the claim on behalf of the contractor.

(2)The certification required by paragraph (1) may be executed by an individual authorized to bind the contractor with respect to the claim.

(3)A contracting officer is not obligated to render a final decision on a claim of more than $100,000 that is not certified in accordance with paragraph (1) if, within 60 days after receipt of the claim, the contracting officer notifies the contractor in writing of the reasons why any attempted certification was found to be defective. A defect in the certification of a claim does not deprive a court or an agency board of jurisdiction over the claim. Prior to the entry of a final judgment by a court or a decision by an agency board, the court or agency board shall require a defective certification to be corrected.

(c)(1)This section does not authorize an agency head to settle, compromise, pay, or otherwise adjust any claim involving fraud.

(2)If a contractor is unable to support any part of the contractor’s claim and it is determined that the inability is attributable to a misrepresentation of fact or fraud by the contractor, then the contractor is liable to the Federal Government for an amount equal to the unsupported part of the claim plus all of the Federal Government’s costs attributable to reviewing the unsupported part of the claim. Liability under this paragraph shall be determined within 6 years of the commission of the misrepresentation of fact or fraud.

(d)The contracting officer shall issue a decision in writing and shall mail or otherwise furnish a copy of the decision to the contractor.

(e)The contracting officer’s decision shall state the reasons for the decision reached and shall inform the contractor of the contractor’s rights as provided in this chapter. Specific findings of fact are not required. If made, specific findings of fact are not binding in any subsequent proceeding.

(f)(1)A contracting officer shall issue a decision on any submitted claim of $100,000 or less within 60 days from the contracting officer’s receipt of a written request from the contractor that a decision be rendered within that period.

(2)A contracting officer shall, within 60 days of receipt of a submitted certified claim over $100,000—

(A)issue a decision; or

(B)notify the contractor of the time within which a decision will be issued.

(3)The decision of a contracting officer on submitted claims shall be issued within a reasonable time, in accordance with regulations prescribed by the agency, taking into account such factors as the size and complexity of the claim and the adequacy of information in support of the claim provided by the contractor.

(4)A contractor may request the tribunal concerned to direct a contracting officer to issue a decision in a specified period of time, as determined by the tribunal concerned, in the event of undue delay on the part of the contracting officer.

(5)Failure by a contracting officer to issue a decision on a claim within the required time period is deemed to be a decision by the contracting officer denying the claim and authorizes an appeal or action on the claim as otherwise provided in this chapter. However, the tribunal concerned may, at its option, stay the proceedings of the appeal or action to obtain a decision by the contracting officer.

(g)The contracting officer’s decision on a claim is final and conclusive and is not subject to review by any forum, tribunal, or Federal Government agency, unless an appeal or action is timely commenced as authorized by this chapter. This chapter does not prohibit an executive agency from including a clause in a Federal Government contract requiring that, pending final decision of an appeal, action, or final settlement, a contractor shall proceed diligently with performance of the contract in accordance with the contracting officer’s decision.

(h)(1)Notwithstanding any other provision of this chapter, a contractor and a contracting officer may use any alternative means of dispute resolution under subchapter IV of chapter 5 of title 5, or other mutually agreeable procedures, for resolving claims. All provisions of subchapter IV of chapter 5 of title 5 apply to alternative means of dispute resolution under this subsection.

(2)The contractor shall certify the claim when required to do so under subsection (b)(1) or other law.

(3)(A)A contracting officer who rejects a contractor’s request for alternative dispute resolution proceedings shall provide the contractor with a written explanation, citing one or more of the conditions in section 572(b) of title 5 or other specific reasons that alternative dispute resolution procedures are inappropriate.

(B)A contractor that rejects an agency’s request for alternative dispute resolution proceedings shall inform the agency in writing of the contractor’s specific reasons for rejecting the request.

Notes & Related Subsidiaries

Historical and Revision Notes

Revised SectionSource (U.S. Code)Source (Statutes at Large) 7103(a)(1)41:605(a) (1st sentence related to submission).Pub. L. 95–563, §§ 5, 6(a) (1st, 2d, 5th–last sentences), (b), (c)(3), (5), Nov. 1, 1978, 92 Stat. 2384, 2385. 7103(a)(2)41:605(a) (1st sentence related to writing requirement). 7103(a)(3)41:605(a) (2d sentence). 7103(a)(4)(A)41:605(a) (3d sentence).Pub. L. 95–563, § 6(a) (3d, 4th sentences), Nov. 1, 1978, as added Pub. L. 103–355, title II, § 2351(a)(1), Oct. 13, 1994, 108 Stat. 3322, amended Pub. L. 104–106, div. D, title XLIII, § 4321(a)(6), Feb. 10, 1996, 110 Stat. 671. 7103(a)(4)(B)41:605(a) (4th sentence). 7103(a)(5)41:605(a) (8th sentence). 7103(b)(1)41:605(c)(1) (last sentence).Pub. L. 95–563, § 6(c)(1) (last sentence), Nov. 1, 1978, 92 Stat. 2385; Pub. L. 102–572, title IX, § 907(a)(1)(A), Oct. 29, 1992, 106 Stat. 4518; Pub. L. 103–355, title II, § 2351(b), Oct. 13, 1994, 108 Stat. 3322. 7103(b)(2)41:605(c)(7).Pub. L. 95–563, § 6(c)(6), (7), as added Pub. L. 102–572, title IX, § 907(a)(1)(B), Oct. 29, 1992, 106 Stat. 4518. 7103(b)(3)41:605(c)(6). 7103(c)(1)41:605(a) (last sentence). 7103(c)(2)41:604. 7103(d)41:605(a) (5th sentence). 7103(e)41:605(a) (6th, 7th sentences). 7103(f)(1)41:605(c)(1) (1st sentence).Pub. L. 95–563, § 6(c)(1) (1st sentence), (2), Nov. 1, 1978, 92 Stat. 2385; Pub. L. 103–355, title II, § 2351(b), Oct. 13, 1994, 108 Stat. 3322. 7103(f)(2)41:605(c)(2). 7103(f)(3)41:605(c)(3). 7103(f)(4)41:605(c)(4).Pub. L. 95–563, § 6(c)(4), Nov. 1, 1978, 92 Stat. 2385; Pub. L. 103–355, title II, § 2351(e), Oct. 13, 1994, 108 Stat. 3322. 7103(f)(5)41:605(c)(5). 7103(g)41:605(b). 7103(h)(1)41:605(d) (1st, last sentences).Pub. L. 95–563, § 6(d) (1st, last sentences), as added Pub. L. 101–552, § 6(a), Nov. 15, 1990, 104 Stat. 2745, 2746; Pub. L. 104–106, div. D, title XLIII, § 4322(b)(6), Feb. 10, 1996, 110 Stat. 677; Pub. L. 105–85, div. A, title X, § 1073(g)(3), Nov. 18, 1997, 111 Stat. 1906. 7103(h)(2)41:605(d) (2d sentence).Pub. L. 95–563, § 6(d) (2d sentence), as added Pub. L. 101–552, § 6(a), Nov. 15, 1990, 104 Stat. 2745; Pub. L. 104–320, § 6(1), Oct. 19, 1996, 110 Stat. 3871. 7103(h)(3)(A)41:605(e) (1st sentence).Pub. L. 95–563, § 6(e), as added Pub. L. 101–552, § 6(a), Nov. 15, 1990, 104 Stat. 2746; Pub. L. 103–355, title II, § 2352, Oct. 13, 1994, 108 Stat. 3322; Pub. L. 104–106, div. D, title XLIII, §§ 4321(a)(7), 4322(b)(6), Feb. 10, 1996, 110 Stat. 671, 677; Pub. L. 104–320, § 6(2), Oct. 19, 1996, 110 Stat. 3871; Pub. L. 105–85, div. A, title X, § 1073(g)(3), Nov. 18, 1997, 111 Stat. 1906. 7103(h)(3)(B)41:605(e) (last sentence). In subsection (b)(1)(D) and (2), the word “duly” is omitted as unnecessary. In subsection (b)(3), the words “of contract appeals” are omitted as unnecessary because of the definition of “agency board” in section 7101 of the revised title. In subsection (c)(2), the words “this subsection”, which appear in section 5 of the Contract Disputes Act of 1978 (Pub. L. 95–563, 92 Stat. 2384), and which were probably intended to mean “this section”, are translated as “this paragraph” in accordance with the probable intent of Congress. In subsection (f)(5), the words “the commencement of” are omitted as unnecessary. The words “of the appeal or action” are substituted for “in the event an appeal or suit is so commenced in the absence of a prior decision by the contracting officer” to eliminate unnecessary words.

§7103 Decision by Contracting Officer

Summary

Title 41, §7103

Notes & Related Subsidiaries

Historical and Revision Notes

Citations & Metadata