FERC Tweaks Privacy Rules for Staff Leave Requests
Published Date: 1/28/2025
Notice
Summary
The Federal Energy Regulatory Commission (FERC) is updating how it handles records about employees' annual leave requests to better protect personal info and respond to data breaches. If you have comments, you’ve got 30 days from January 28, 2025, to speak up before changes take effect. This update affects FERC staff and anyone whose info is in these records, with no new costs involved.
Analyzed Economic Effects
5 provisions identified: 2 benefits, 0 costs, 3 mixed.
Expanded breach-response disclosures allowed
FERC added one updated routine use and 13 new routine uses that allow disclosure of these employee records to appropriate agencies, entities, or persons when FERC suspects or confirms a breach, and to other Federal and non-Federal entities to assist in responding to or preventing harm from a breach.
Applies to FERC current and former staff
The rule applies to FERC current and former employees and covers records about requests to restore excess annual leave. Records include name, title, grade, hours forfeited, hours requested for restoration, reasons, dates and signatures, supporting documents, and decision documents.
Records retention: destroy after 3 years
FERC will retain these records under NARA General Records Schedule (GRS) 2.4, Item 030: Time and Attendance Records, and will destroy records when 3 years old unless longer retention is required for business use.
Access to records via FOIA portal
Individuals seeking access to the contents of these records must submit a request through FERC's Freedom of Information Act (FOIA) office via the FOIA website or electronic FOIA/Privacy Act request form, or by written request to the Director, Office of External Affairs at 888 First Street NE, Washington, DC 20426.
Agency says no new costs for individuals
FERC states that this update affects FERC staff and anyone whose information is in these records and that there are no new costs involved for affected individuals.
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