Privacy Act of 1974; System of Records
Published Date: 7/30/2026
Notice
Summary
In accordance with the Privacy Act of 1974, the Department of Transportation (DOT) proposes to rename, update, and reissue an existing system of records notice currently titled "Department of Transportation, Federal Aviation Administration, DOT/FAA 828 Physiological Training System." The name of this system of records notice will be changed to "DOT/FAA 828 Physiological Training Records." The modified system of records notice (hereafter referred to as "Notice" or "SORN") covers records related to the management of physiological and post-crash survival training, inclusive of determining eligibility and enrolling students in training.
Analyzed Economic Effects
5 provisions identified: 2 benefits, 2 costs, 1 mixed.
Training Now Provided Free of Charge
You can attend FAA physiological or post-crash survival training without paying. The Notice explicitly states that payment is no longer required to attend these training programs.
More People Covered by Training Records
The system now covers non-FAA individuals including pilots, flight engineers, technicians, parachutists, aviation medical examiners, physicians, and private individuals who have a requirement or desire to participate in physiological or post-crash survival training. Those people’s personal information (e.g., name, date of birth, medical history, FAA medical certificate number) will be collected and stored under this Notice.
Training Records Kept Indefinitely
The Notice states records will be maintained indefinitely until the National Archives and Records Administration (NARA) approves a new retention schedule. There is currently no retention period set; records remain until NARA approval.
System Lists DOT Routine Uses Explicitly
The Notice replaces a reference to DOT's general routine uses with the actual routine uses listed in the SORN, following OMB Memorandum A-108. The routine uses in this Notice will be effective August 31, 2026, and describe disclosures (for example, to law enforcement, other agencies, DOJ, oversight/audit entities, contractors) that may occur under 5 U.S.C. 552a(b)(3).
New Data Security and Access Controls
The Notice adds administrative, technical, and physical safeguards: electronic access limited to approved password and Personal Identification Verification (PIV)-enabled credentials, passwords updated every 30 days, FAA computers lock after 15 minutes of inactivity, electronic data protected behind a firewall, and hard-copy files kept in a restricted-access filing cabinet.
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