Farm Credit updates records on employee assignments and correspondence
Published Date: 10/29/2026
Notice
Summary
The Farm Credit Administration is updating how it tracks employee assignments and communications to keep things clear and secure. These changes affect FCA staff and anyone involved in their correspondence, with new rules kicking in December 8, 2026. You can share your thoughts by November 28, 2026, but no money changes are involved.
Analyzed Economic Effects
5 provisions identified: 1 benefits, 3 costs, 1 mixed.
Public release of commenter contact info
The FCA modified a routine use to allow disclosure of records to the public and the news media. Information disclosed may include identifying information provided in public comments, such as names, phone numbers, and addresses.
System collects personal contact details
The system will maintain contact information for people who submit or request correspondence, including name, home or work address, personal or work email address, and home, work, or cellular phone number. These contact fields are explicitly listed as part of the records kept in FCA-5.
Who is included in the tracking system
The system covers individuals who submit correspondence (or have it submitted for them), people who request correspondence, and FCA and FCSIC employees, contractors, and interns assigned to manage or respond to correspondence. These groups are explicitly named as categories of individuals covered by FCA-5.
Records destroyed after six years
FCA will destroy physical and electronic copies of the data after six years, in accordance with the FCA Comprehensive Records Schedule and National Archives rules. This retention period is explicitly stated for the FCA-5 records.
Move to electronic records and updated cybersecurity
The notice states FCA is transitioning from physical to electronic records and updating cybersecurity guidance and practices; computerized records will be protected using user roles, passwords, firewalls, encryption, and other IT security measures. The Policies and Practices for Storage and the Administrative, Technical, and Physical Safeguards sections were revised to reflect these changes.
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Key Dates
Department and Agencies
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