All Roll Calls
Yes: 174 • No: 31
CaliforniaSB 4642025-2026 Regular SessionSenateWALLET
Employer pay data.
Sponsored By: Lola Smallwood-Cuevas (Democratic)
Signed by Governor
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Bill Overview
Analyzed Economic Effects
6 provisions identified: 1 benefits, 5 costs, 0 mixed.
Large employers must file pay data
Private employers with 100 or more employees must file a pay data report each year. The report covers the prior calendar year and is due by the second Wednesday in May. This rule remains in effect, and a successor reporting section becomes operative on January 1, 2027. For coverage, an employee means someone on payroll with Social Security tax withheld, and a labor contractor is a person or company that supplies workers.
Penalties for not filing reports
If you do not file a required report, the department can ask a court to order you to comply and to make you pay costs. The court must impose up to $100 per employee for a first failure and up to $200 per employee for a later failure. Penalties are paid to the Civil Rights Enforcement and Litigation Fund. If a contractor caused the failure by not giving data, the court may assign some penalties to that contractor.
Separate reports for contractor-supplied workers
If you used labor contractors, you must file a separate report for those workers. List the ownership names of every labor contractor you used. Each labor contractor must give you the pay data you need to file.
What pay reports must include
Reports must count workers by race, ethnicity, and sex in job groups and pay bands. Before 2027, use listed job categories such as executives, professionals, technicians, sales, support, craft, operatives, laborers, and service workers. Starting January 1, 2027, use 23 detailed occupation groups, including chief executives, management, business and financial, computer, engineering, and transportation. Each report must show a snapshot from one pay period between October 1 and December 31, W-2 earnings for the year, median and mean hourly rates, and total hours. File a separate report for each establishment. Submit data in a searchable, sortable format. You may add optional clarifying remarks.
Worker pay data stays private
Individual pay data in these reports stays confidential and is not released under the public records law. Staff may not make any person’s or business’s data public before an investigation or enforcement action. The department may publish yearly aggregate reports that do not reveal any person or business. The department keeps pay data reports for at least 10 years.
Stronger checks and past-year enforcement
To find covered employers, the Employment Development Department must, within 60 days of a request, give the department names and addresses of businesses with 100 or more employees. Changes in this law do not erase the 2021 and 2022 filing duties. The department can keep enforcing those past-year filings on and after January 1, 2023.
Sponsors & Cosponsors
Sponsor
Lola Smallwood-Cuevas
Democratic • Senate
Cosponsors
Mia Bonta
Democratic • House
Isaac Bryan
Democratic • House
Sade Elhawary
Democratic • House
Mike Gipson
Democratic • House
Corey Jackson
Democratic • House
Ash Kalra
Democratic • House
Tina McKinnor
Democratic • House
Rhodesia Ransom
Democratic • House
Laura Richardson
Democratic • Senate
LaShae Sharp-Collins
Democratic • House
Akilah Weber Pierson
Democratic • Senate
Lori Wilson
Democratic • House
Roll Call Votes
Senate vote • 9/10/2025
Item 64 — Senate SFLOOR
Yes: 30 • No: 10
House vote • 9/9/2025
Item 135 — Assembly AFLOOR
Yes: 64 • No: 7
legislature vote • 8/29/2025
Vote in CX25
Yes: 11 • No: 1
legislature vote • 7/8/2025
Vote in CX13
Yes: 10 • No: 2
legislature vote • 6/25/2025
Vote in CX14
Yes: 7 • No: 0
Senate vote • 6/2/2025
Item 110 — Senate SFLOOR
Yes: 27 • No: 9
legislature vote • 5/23/2025
Vote in CS61
Yes: 5 • No: 1
legislature vote • 5/19/2025
Vote in CS61
Yes: 5 • No: 0
legislature vote • 4/29/2025
Vote in CS53
Yes: 11 • No: 0
legislature vote • 4/23/2025
Vote in CS56
Yes: 4 • No: 1
Actions Timeline
Chaptered by Secretary of State. Chapter 760, Statutes of 2025.
10/13/2025SenateApproved by the Governor.
10/13/2025legislatureEnrolled and presented to the Governor at 11 a.m.
9/22/2025legislatureAssembly amendments concurred in. (Ayes 30. Noes 10. Page 2836.) Ordered to engrossing and enrolling.
9/10/2025SenateIn Senate. Concurrence in Assembly amendments pending.
9/9/2025SenateRead third time. Passed. (Ayes 64. Noes 7. Page 3083.) Ordered to the Senate.
9/9/2025HouseOrdered to third reading.
9/5/2025HouseRead third time and amended.
9/5/2025HouseAssembly Rule 69(b)(1) suspended.
9/5/2025HouseRead second time. Ordered to third reading.
9/3/2025HouseRead second time and amended. Ordered to second reading.
9/2/2025HouseFrom committee: Do pass as amended. (Ayes 11. Noes 1.) (August 29).
8/29/2025HouseAugust 20 set for first hearing. Placed on APPR. suspense file.
8/20/2025HouseRead second time and amended. Re-referred to Com. on APPR.
7/10/2025HouseFrom committee: Do pass as amended and re-refer to Com. on APPR. (Ayes 10. Noes 2.) (July 8).
7/9/2025HouseFrom committee: Do pass and re-refer to Com. on JUD. (Ayes 7. Noes 0.) (June 25). Re-referred to Com. on JUD.
6/26/2025HouseReferred to Coms. on L. & E. and JUD.
6/9/2025HouseIn Assembly. Read first time. Held at Desk.
6/3/2025HouseRead third time. Passed. (Ayes 27. Noes 9. Page 1405.) Ordered to the Assembly.
6/2/2025SenateRead second time. Ordered to third reading.
5/23/2025SenateFrom committee: Do pass. (Ayes 5. Noes 1. Page 1201.) (May 23).
5/23/2025SenateSet for hearing May 23.
5/20/2025SenateMay 19 hearing: Placed on APPR. suspense file.
5/19/2025SenateSet for hearing May 19.
5/9/2025SenateRead second time and amended. Re-referred to Com. on APPR.
5/1/2025Senate
Bill Text
Chaptered
10/13/2025
Enrolled
9/13/2025
Amended Assembly
9/5/2025
Amended Assembly
9/2/2025
Amended Assembly
7/10/2025
Amended Senate
5/1/2025
Amended Senate
4/10/2025
Introduced
2/19/2025