Title 19 — Public Finance

(1) In cooperation with the Legislative Council, the Secretary of the Department of Finance and Administration shall:(1) Prepare a budget calendar or time schedule so that the submission and presentation of budget estimates will be accomplished within the desired time limits; and…

(a) Immediately after July 1 of each even-numbered calendar year, or earlier if determined necessary, the Secretary of the Department of Finance and Administration shall:(1) Issue budget information forms, budget estimating instructions, and a budget calendar that has been approv…

(1) The Chief Fiscal Officer of the State shall prepare the described preliminary budget report so that it shall include the following:(1) The budget requests as submitted by the legislative branch, the judicial branch, the elective constitutional officers, the Arkansas Departmen…

(1) The Chief Fiscal Officer of the State:(1) In cooperation with the Legislative Council, shall devise the necessary procedures, forms, and timetables to assure the same comprehensive review of all state agency requests for capital expenditures as outlined in this subchapter for…

(a) At the same time a state agency submits a budget request for presession budget hearings of the Legislative Council and the Joint Budget Committee, the agency shall also submit the following information for each employment classification:(1) The total number of persons current…

Except as otherwise provided in this chapter, the offices of the Auditor of State and the Treasurer of State shall continue to perform the duties imposed by law upon these offices.

(1) The Auditor of State shall act as disbursing officer for the appropriations made for:(1) Circuit judges;(2) Prosecuting attorneys;(3) Retired circuit and chancery judges; and(4) The Lieutenant Governor. (1) Circuit judges; (2) Prosecuting attorneys; (3) Retired circuit and ch…

The Auditor of State shall issue his or her warrants in payment of the vouchers presented to him or her by the Chief Fiscal Officer of the State only after the Auditor of State has satisfied himself or herself that this chapter has been complied with. For this purpose, the Audito…

(a) To provide for uniformity in fiscal procedure, the Auditor of State and the Treasurer of State are directed to establish and set up in their respective books the income, appropriation, disbursement, and fund accounts that are prescribed by the Chief Fiscal Officer of the Stat…

(a) The Auditor of State shall examine and verify the disbursement and redemption records of the Treasurer of State daily and compare them with the records in the Auditor of State's office and with the Auditor of State's redeemed warrants. (b) As each redeemed warrant is examined…

(a) (1) The Auditor of State shall place all redeemed warrants in a secure place or vault in the Auditor of State's office, subject to the inspection by any interested citizen.(2) (A) Except as provided in subdivision (a)(2)(B) of this section, the Auditor of State shall keep a w…

(a) The Chief Fiscal Officer of the State, the Treasurer of State, and the Auditor of State may establish an electronic warrants transfer system directly into payee's accounts in financial institutions in payment of any account allowed against the state. (b) The Chief Fiscal Offi…

(a) (1) The Chief Fiscal Officer of the State, the Treasurer of State, and the Auditor of State shall establish an electronic warrants transfer system to distribute certain funds directly to an account in a financial institution, as designated by the public school district's trea…

(a) To provide necessary financial information for the Governor, members and committees of the General Assembly, and other interested state agencies, the Chief Fiscal Officer of the State shall establish a comprehensive financial management system for appropriated and cash funds …

(1) The Chief Fiscal Officer of the State shall:(1) Review postaudits of state agencies conducted by the Legislative Joint Auditing Committee and advise the Governor and the Attorney General or prosecuting attorney for legal action, if appropriate, of any improper or illegal prac…

(a) Upon request of a state agency having funds on deposit in a depository other than the State Treasury, the Chief Fiscal Officer of the State may authorize the agency to deposit the moneys into the State Treasury. (b) The Chief Fiscal Officer of the State shall determine the cl…

(1) The financial management system shall at all times:(1) Reflect the unencumbered balances of all State Treasury funds, fund accounts, and accounts and appropriations payable from the State Treasury;(2) Reflect the appropriations and allotments as approved by the General Assemb…

(a) (1) It is the intent of the General Assembly that the state accounting system, as authorized in this subchapter, be established in conformity with generally accepted accounting principles as recognized by the Governmental Accounting Standards Board, the American Institute of …

(1) A governmental accounting system shall make it possible both to:(1) Present fairly and with full disclosure the financial position and results of financial operations of the funds and account groups of the governmental unit in conformity with generally accepted accounting pri…

(a) Governmental accounting systems shall be organized and operated on a fund basis. (b) As used in this section, “fund” means a fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources, together with all related liabilities …

(a) Appropriate interim financial statements and reports of financial position, operating results, and other pertinent information shall be prepared to facilitate management control of financial operations, legislative oversight, and when necessary or desired, for external report…

(a) (1) The financial management system shall be designed to record transactions in accordance with generally accepted accounting principles as established by the Governmental Accounting Standards Board.(2) The financial management system shall provide a suitable analysis of the …

(a) After the General Assembly has enacted the various appropriation measures for the support and operation of state government and its agencies, the Chief Fiscal Officer of the State shall prepare a complete code manual setting out all of the appropriations of the General Assemb…

(a) (1) For the purpose of establishing the proper accounts, for budgetary control, for accounting, and for other provisions of this chapter, the appropriations of the General Assembly shall be classified under one (1) or more of the classifications prescribed in §§ 19-4-512 — 19…

(1) The personal services classification is for regular full-time, part-time, and extra-help employees, employer matching costs, employer special or extra compensation, overtime earnings, and other employee benefits that are legally authorized, and the personal services classific…

(a) The maintenance and general operation classification covers items of expense necessary for the proper and efficient operation of the state agency, authority, board, commission, department, or institution of higher education, except as otherwise classified in this subchapter. …

The grants, assistance, and special aid classification is applicable to all appropriations made by the General Assembly from state, federal, or other moneys for educational assistance, welfare grants, rehabilitation services, aid to counties and municipalities, and to all other s…

(a) (1) The construction and permanent improvements classification is determined by the language of the appropriation acts that make available funds for construction and new improvements. For the purpose of classifying the expenditures under any such appropriation, all the necess…

(a) (1) All other appropriations made by the General Assembly that do not come under any of the classifications referenced in this subchapter are special appropriations and shall be used only for the specific purposes for which the appropriations are made.(2) Except as otherwise …

(a) The Treasurer of State may utilize the funding for maintenance and general operations provided for in the Constitutional Officers Fund and State Central Services Fund to allow for reconciling items that may occur in the operations of the office of the Treasurer of State. (b) …

Except as limited by appropriations and funding by the General Assembly and other provisions of law, state agencies shall administer their programs as authorized by the General Assembly and are responsible for the proper management of their programs.

(a) A state agency shall not increase the salaries of its employees, employ additional employees, expend money, or incur any obligations except in accordance with law and with a properly approved annual operations plan that includes a quarterly fiscal program. (b) Appropriations …

Appropriations for retirement benefits, refunds, and Social Security requirements of the teacher and public employees retirement systems are excluded from this subchapter.

(a) At least thirty (30) days before the start of each fiscal year, the Chief Fiscal Officer of the State shall make studies for the purpose of estimating the anticipated amounts of general revenues to be available for distributions under the provisions of the Revenue Stabilizati…

(a) Each state agency other than the elected constitutional officers, the legislative branch and its staff offices, the judicial branch and its staff offices, the Arkansas Department of Transportation, the Office of the Arkansas Lottery, the state-supported institutions of higher…

(1) To provide proper fiscal controls, the Chief Fiscal Officer of the State shall assure the implementation of the procedures set out in this section:(1) (A) The annual operations plan of each state agency shall contain a quarterly fiscal program indicating the proposed expendit…

(a) Each state agency, other than the elected constitutional officers, shall institute and maintain a program to increase the productivity and cost effectiveness of the employees for which the state agency is responsible. (b) (1) On or before the twentieth day of each month, each…

(a) For the purpose of this chapter, relating to the appropriation and disbursement of funds:(1) The fiscal year of the state commences on July 1 and ends on June 30 of the following year; and(2) The biennial period, or “biennium”, commences on July 1 following the adjournment of…

(a) (1) (A) A state agency may pay carryover obligations of the state that were incurred on or before June 30 of the current fiscal year up to forty-five (45) days after the end of the current fiscal year.(B) The carryover obligations shall be supported by purchase documents with…

A warrant issued by the Auditor of State is not payable by the Treasurer of State unless the warrant has been presented for payment within the twelve (12) months immediately following the close of the fiscal year or other appropriate fiscal period against the appropriation for wh…

(a) An obligation shall not be paid from appropriated funds until the General Assembly has made an appropriation for that purpose. (b) A state agency shall not enter into any contract that would contemplate that payments under the contracts would be made beyond the expiration of …

(a) A state agency for which regular operating appropriations are made on a fiscal-year basis shall not incur an obligation under the appropriations unless there are funds on hand or an approved federal grant, or estimated to become available, during the fiscal year for the payme…

State agencies, including exempt agencies, may enter into contracts that contemplate the payment of interest, late charges, but only when the late charges are incurred sixty (60) days after payment is due, or carrying charges under rules that the State Procurement Director promul…

Although disbursements shall not be made during any fiscal period in excess of the appropriations made available by the General Assembly for the fiscal period, contracts for improvements including major repairs, alterations, and construction of new buildings and facilities may be…

If a state agency incurs obligations in such manner that the funds allocated or belonging to the agency are depleted and the agency is unable to pay all of its outstanding commitments without incurring a deficit, then the Chief Fiscal Officer of the State may suspend all exemptio…

(a) The Chief Fiscal Officer of the State may require, from time to time as he or she deems necessary, a statement from a state agency setting out the prospective funds that are estimated to become available and a statement of the outstanding obligations and of the proposed expen…

(a) To prevent the duplication of recording expenditures and revenues resulting from interagency transactions, the Chief Fiscal Officer of the State, after securing the approval of the proposed procedures by the Legislative Auditor, may provide for an interagency transfer of mone…

If a state agency or its responsibilities, or a part of its responsibilities, is transferred by law within a biennium to another agency, the Chief Fiscal Officer of the State shall transfer all or part of the line-item appropriations, personnel positions, and moneys necessary to …

(1) As used in this subchapter:(1) “Cash funds” means all moneys, negotiable instruments, certificates of indebtedness, stocks, and bonds held by or owned by any state agency that are not on deposit with or in the trust of the Treasurer of State; and(2) (A) “State agency” means a…

(a) Cash funds of state agencies shall be budgeted and proposed expenditures approved by enactments of the General Assembly. (b) The General Assembly shall budget, approve, and appropriate expenditures of cash funds by the enactment of separate appropriation bills setting forth t…