District of Columbia Administrative Code

3509 PUBLIC ACCESS 3509.1 All meetings of the NPC, including special meetings of Boards, shall be open to the public. 3509.2 Notice of the date, time, and place of every meeting of the Board and, in the case of a special meeting, of the purpose or purposes for which the meeting i…

3510 ORDER OF BUSINESS 3510.1 The regular order of business at any meeting of the Board shall be as follows: a. Meeting Called to Order by Chairperson or Presiding Officer; b. Reading of Minutes of the Last Meeting; c. Reports of Officers; d. Reports of Committees; e. Unfinished …

3511 CONFLICT OF INTEREST 3511.1 In order to avoid conflict of interest, any officer or Board Member of an NPC shall disqualify himself from any proceedings that will award contracts or set policies for any program for which the NPC Officer or Board Member will be the recipient o…

3512 STANDING COMMITEES 3512.1 The Board or the Council may, in their discretion, appoint one or more Standing Committees to manage the affairs of the Council to the extent and within the limitations provided by the authorizing motion, except that the Board may not delegate its p…

3513 FISCAL YEAR 3513.1 The fiscal year of a Council shall begin on October 1 and end September 30 of each year. SOURCE: Final Rulemaking published at 39 DCR 2521, 2528-29 (April 10, 1992). AUTHORITY: DC-DCMR Unless otherwise noted, the authority for this chapter is section 10 of…

3514 PARLIAMENTARY PROCEDURE 3514.1 Robert’s Rules of Order, revised, shall be the basic guide for the conduct of all meetings of the Council, and the Council, when deemed necessary, may suspend any or all portions of those rules at that meeting. SOURCE: Final Rulemaking publishe…

3515 AMENDMENTS 3515.1 The Council may amend, alter, or repeal any provision contained in its Constitution and By-Laws at any meeting of the Council’s members by a two-thirds vote of those members present at said meeting and entitled to vote, provided that written notice of any p…

3516 NEIGHBORHOOD PLANNING COUNCIL OPERATING PROGRAM REQUIREMENTS 3516.1 Beginning October 1, 1991, all programs supported either by District Appropriated or Community Services Block Grant funds shall establish quarterly spending plans for all items of purchase to include personn…

3517 PROMOTION OF NPC PROGRAM 3517.1 When entering into any promotional activity for the Program, the Program Operator shall ensure that the NPC is credited as the sponsor. SOURCE: Final Rulemaking published at 39 DCR 2521, 2530 (April 10, 1992). AUTHORITY: DC-DCMR Unless otherwi…

3518 PROGRAM RECORDKEEPING 3518.1 All operating programs shall be required to maintain records of the number of participants served. Participant records shall be kept as follows: a. To ensure proper tracking of services to youth, all programs shall be required to have their progr…

3519 DISPUTES AND COMPLAINTS 3519.1 When a dispute arises under or is related to the Contract/Agreement, the affected Program Operator shall commit to writing the issues in dispute. Copies of this written complaint shall be submitted to the affected NPC’s Chairpersons; the Admini…

3520 COUNCIL OF CHAIRPERSONS 3520.1 The Council of Chairpersons shall be the official policymaking body for the Neighborhood Planning Councils. The policymaking responsibilities of the Council of Chairpersons shall include, but not be limited to, prior review of all policies and …

3521 COUNCIL OF CHAIRPERSONS MEETINGS 3521.1 Each regular and special meeting of the Council of Chairpersons shall be open to the public. 3521.2 The Council shall hold at least six (6) regular meetings each fiscal year on a date and at a time to be decided upon at the first regul…

3522 COUNCIL OF CHAIRPERSONS: CONDUCT OF MEETINGS 3522.1 Robert’s Rules of Order, Revised, shall be the basic guide for the conduct of all meetings of the Council. SOURCE: Final Rulemaking published at 39 DCR 2521, 2534 (April 10, 1992). AUTHORITY: DC-DCMR Unless otherwise noted,…

3523 COUNCIL OF CHAIRPERSONS: CONFLICT OF INTEREST 3523.1 It shall be a breach of ethical standards for any Council of Chairpersons officer to participate, indirectly or directly, in activities where the officer knows that the activity would lead to financial gain for himself or …

400 BOOKING POLICY 400.1 The key objective of the Washington Convention and Sports Authority (the Authority) is to serve as a generator of convention, meetings, sports and entertainment and special event dollars brought into the District of Columbia and to effectuate the purposes…

401 PRIMARY CONTRACTOR FOR CONVENTION EVENTS AT THE CONVENTION CENTER 401.1 The Washington, DC Convention and Tourism Corporation t/a Destination DC (“Destination DC”) shall be the Authority’s primary contractor for booking convention events at the Convention Center. 401.2 As the…

402 BOOKING OF EVENTS BY THE AUTHORITY 402.1 The Authority may book a non-convention event on its own behalf up to twenty-four (24) months before the date of the event without prior notice to Destination DC. The Authority may not, however, book a non-convention event to be held a…

403 CONTRACT APPROVAL 403.1 The President and Chief Executive Officer or designee shall be the final approving authority for all bookings, whether negotiated by Destination DC or by the Authority. SOURCE: Final Rulemaking published at 29 DCR 259, 261 (January 15, 1982); as amende…

404 ESTABLISHMENT OF RATES 404.1 The Authority shall develop a rental rate schedule for all events booked at its venues. 404.2 The rate schedule, and any amendments to the schedule, shall be subject to approval by the President and Chief Executive Officer. 404.3 The President and…

405 POLITICAL AND COMMUNITY EVENTS 405.1 The facilities and resources of the Authority shall not be used to provide any contribution, whether direct or indirect, cash or in-kind, to any political party, political committee, candidate, or constituent services program. 405.2 The fa…

499 DEFINITIONS When used in this chapter the following words shall have the following meanings: Authority - the Washington Convention and Sports Authority. Board of Directors – the Board of Directors of the Authority. Convention Center - the Walter E. Washington Convention Cente…

4300 PURPOSE AND APPLICATION 4300.1 The District of Columbia Public Library Procurement Regulations (the "Regulations") issued by the Board of Trustees of the District of Columbia Public Library (the "Board") establish policies, procedures and guidelines relating to the procureme…

4301 AUTHORITY AND RESPONSIBILITY OF THE OFFICE OF THE CHIEF CONTRACTING OFFICER 4301.1 The Executive Director/Chief Librarian of the Library shall be the Procurement Executive (PE). The Chief Business Officer of the Library shall be the Chief Contracting Officer ("CCO"). 4301.2 …

4302 PUBLICIZING CONTRACT ACTIONS 4302.1 The CCO shall issue a formal written solicitation for all proposed contracts with an estimated price over one hundred thousand dollars ($100,000). 4302.2 The CCO shall publicize each solicitation in excess of the simplified procurement thr…

4303 REQUIRED SOURCES OF SUPPLES AND SERVICES 4303.1 The Library may satisfy requirements for supplies, services and construction from one of the following sources: (a) U.S. General Services Administration (GSA) Federal Supply Schedules; (b) Existing District of Columbia or Feder…

4304 GOVERNMENT COST ESTIMATE 4304.1 The Library shall develop an independent cost estimate for all requirements for supplies, services and construction totaling in excess of one hundred thousand dollars ($100,000). 4304.2 The government cost estimate shall be realistic based on …

4305 USE OF SIMPLIFIED PROCUREMENT PROCEDURES 4305.1 The CCO has the authority to use the simplified procurement procedures set forth in this section for the procurement of supplies, services, books and equipment when the total amount of the procurement does not exceed one hundre…

4306 NON-COMPETITIVE SIMPLIFIED PROCUREMENTS 4306.1 A procurement for ten thousand dollars ($10,000) or less shall be considered a small purchase and may be made without obtaining competition if the contracting officer determines the price to be fair and reasonable. 4306.2 Small …

4307 DETERMINATION OF PRICE REASONABLENESS AND AWARD 4307.1 The CCO shall determine that the price to be paid to the successful offeror is fair and reasonable for all simplified procurement transactions. 4307.2 Generally, competition shall determine price reasonableness. However,…

4308 BLANKET PURCHASE AGREEMENTS 4308.1 A Blanket Purchase Agreement (BPA) may be used as a simplified method of filling anticipated repetitive needs for supplies, services, books or other items by establishing charge accounts with suppliers. 4308.2 A BPA shall not exceed the sim…

4309 PURCHASE ORDERS 4309.1 Purchase orders shall be on a form approved by the CCO. 4309.2 Except as provided in Section 4306.3, the CCO shall issue each purchase order only on a fixed-price basis. 4309.3 Each purchase order shall include any trade and prompt payment discounts th…

4310 UNPRICED PURCHASE ORDERS 4310.1 The CCO shall issue an unpriced purchase order only under the following circumstances: (a) When the transaction will not exceed the Library's simplified procurement limit; (b) When it is impractical to obtain pricing in advance of issuance of …

4311 MODIFICATION OF PURCHASE ODERS 4311.1 A purchase order may be modified by using a form approved by the CCO. Each purchase order modification shall identify the order it modifies and shall contain an appropriate modification number. 4311.2 The CCO may obtain a contractor's wr…

4312 TERMINATION AND CANCELLATION OF PURCHASE ORDERS 4312.1 If a purchase order is terminated or cancelled, the CCO shall notify the contractor in writing that the purchase order has been terminated or cancelled, request the contractor's written acceptance of the termination or c…

4313 SPECIAL SIMPLIFIED PROCUREMENT PROCEDURES 4313.1 The CCO may use the simplified procurement procedures set forth in Section 4305 for procurement of commercial items (supplies and services), except for the requirements specified in Sections 4334 for construction and architect…

4314 SPECIFICATIONS, STATEMENTS OF WORK, PURCHASE DESCRIPTIONS 4314.1 The CCO shall provide specifications, statements of work or purchase descriptions in a manner designed to promote competition to the maximum extent possible. 4314.2 Specifications, statements of work or purchas…

4315 COMPETITIVE SEALED BIDDING 4315.1 The CCO has the discretion to determine which method of procurement to utilize in the purchase of supplies, services or construction. 4315.2 Competitive sealed bidding shall be the Library's preferred method of contracting when the following…

4316 RESERVED AUTHORITY: DC-DCMR Unless otherwise noted, the authority for this chapter is section 5 of An Act To establish and provide for the maintenance of a free public library and reading room in the District of Columbia, as amended 29 Stat. 244 (June 3, 1896), codified at D…

4317 COMPETITIVE SEALED PROPOSALS 4317.1 If the CCO determines competitive sealed bidding is not appropriate, requirements shall be solicited utilizing the competitive sealed proposal (CSP) method of procurement. 4317.2 A Request for Proposals (RFP) shall be used to solicit offer…

4318 COST OR PRICING DATA 4318.1 The CCO may require the submission of cost or pricing data for contracts estimated in excess of five hundred fifty thousand dollars ($550,000). 4318.2 The CCO shall develop procedures for the submission and evaluation of cost or pricing data in th…

4319 PRICE ANALYSIS AND COST ANALYSIS 4319.1 The CCO shall conduct price analysis and cost analysis when appropriate and shall outline instructions for both price analysis and cost analysis in the Library Procurement Manual. SOURCE: Final Rulemaking published at 55 DCR 493 (Janua…

4320 SOLE SOURCE PROCUREMENT 4320.1 The CCO shall take reasonable steps to avoid using sole source procurement except in circumstances when it is both necessary and in the best interest of the Library. 4320.2 [RESERVED] 4320.3 The CCO shall determine the format used to request a …

4321 EMERGENCY PROCUREMENTS 4321.1 The CCO may approve a procurement on an emergency basis if the requirement is essential to the Library's mission to handle an existing emergency situation. 4321.2 The CCO shall have the authority to award contracts on an emergency basis for requ…

4322 DELIVERY AND PERFORMANCE 4322.1 Time of delivery and performance is an essential solicitation and contract element and shall be clearly stated in each solicitation and contract award. 4322.2 The CCO shall ensure that a delivery or performance schedule is realistic and meets …

4323 TYPES OF CONTRACTS 4323.1 The CCO shall utilize the types of contract described in this section that is most appropriate to each procurement. 4323.2 When the competitive sealed bidding method of procurement is utilized, the CCO shall utilize either a firm-fixed-price or a fi…

4324 FIXED-PRICE CONTRACTS 4324.1 Fixed-price contracts may provide for a firm price or, in appropriate circumstances, an adjustable price. 4324.2 Fixed-price contracts with an adjustable price shall include a ceiling price, a target price or both. The adjustment in ceiling price…

4325 FIXED-PRICE CONTRACTS WITH ECONOMIC PRICE ADJUSTMENTS 4325.1 The CCO shall use a fixed-price contract with economic price adjustment when it is necessary to protect the Library and the contractor when fluctuations in labor and material costs may occur during contractor perfo…

4326 COST-REIMBURSEMENT CONTRACTS 4326.1 The CCO shall use a cost-reimbursement contract only when the requirement cannot be fully defined and costs cannot be estimated with sufficient accuracy to use any type of fixed-price contract. 4326.2 The CCO shall justify the use of a cos…

4327 TIME AND MATERIALS CONTRACT 4327.1 The CCO shall use a time and materials contract only when it is not possible to estimate accurately the extent or duration of the work or the anticipated costs with any degree of confidence. 4327.2 A time and materials contract shall includ…