District of Columbia Administrative Code

1200 CONTRACT EXECUTION BY THE DISTRICT 1200.1 Only a contracting officer is authorized to sign and enter into a contract on behalf of the District. 1200.2 The contracting officer's name and official title shall be typed or printed on the contract. 1200.3 The contracting officer …

1201 CONTRACT EXECUTION BY CONTRACTORS 1201.1 A contract with an individual shall be signed by that individual. 1201.2 A contract with an individual doing business as a firm shall be signed by that individual, and the signature shall be followed by the individual's typed, stamped…

1202 [RESERVED] SOURCE: Final Rulemaking published at 35 DCR 1403 (February 26, 1988); as amended by Notice of Emergency and Proposed Rulemaking published at 58 DCR 9071 (September 27, 2011)[EXPIRED]; as amended by Notice of Final Rulemaking published at 58 DCR 11077, 11078 (Dece…

1203 [RESERVED] SOURCE: Final Rulemaking published at 35 DCR 1403 (February 26, 1988); as amended by Notice of Emergency and Proposed Rulemaking published at 58 DCR 9071 (September 27, 2011)[EXPIRED]; as amended by Notice of Final Rulemaking published at 58 DCR 11077, 11078 (Dece…

1204 CONTRACT FILES 1204.1 The Director shall determine the documents required to be included in a contract file which shall contain the original fully executed documents. SOURCE: Final Rulemaking published at 35 DCR 1404 (February 26, 1988); as amended by Notice of Emergency and…

1205 DETERMINATIONS AND FINDINGS 1205.1 A determination and findings (D & F) shall be used for an individual or class contract action, and shall be retained in the contract file. 1205.2 The Director shall determine the information to be included in an individual or class D & F. S…

1206 [RESERVED] SOURCE: Final Rulemaking published at 35 DCR 1405 (February 26, 1988); as amended by Notice of Emergency and Proposed Rulemaking published at 58 DCR 9071 (September 27, 2011)[EXPIRED]; as amended by Notice of Final Rulemaking published at 58 DCR 11077, 11078 (Dece…

1207 [RESERVED] SOURCE: Final Rulemaking published at 35 DCR 1406 (February 26, 1988); as amended by Notice of Emergency and Proposed Rulemaking published at 58 DCR 9071 (September 27, 2011)[EXPIRED]; as amended by Notice of Final Rulemaking published at 58 DCR 11077, 11078 (Dece…

1208 [RESERVED] SOURCE: Final Rulemaking published at 35 DCR 1407 (February 26, 1988); as amended by Notice of Emergency and Proposed Rulemaking published at 58 DCR 9071 (September 27, 2011)[EXPIRED]; as amended by Notice of Final Rulemaking published at 58 DCR 11077, 11078 (Dece…

1209 CONTRACT ADMINISTRATION 1209.1 The contracting officer may appoint a contract administrator for each contract. 1209.2 The contracting officer may delegate the following functions to a contract administrator: Prepare a clear and concise statement of work; Determine the allowa…

1210 [RESERVED] SOURCE: Final Rulemaking published at 35 DCR 1407 (February 26, 1988); as amended by Notice of Emergency and Proposed Rulemaking published at 58 DCR 9071 (September 27, 2011)[EXPIRED]; as amended by Notice of Final Rulemaking published at 58 DCR 11077, 11079 (Dece…

1211 [RESERVED] SOURCE: Final Rulemaking published at 35 DCR 1409 (February 26, 1988); as amended by Notice of Emergency and Proposed Rulemaking published at 58 DCR 9071 (September 27, 2011)[EXPIRED]; as amended by Notice of Final Rulemaking published at 58 DCR 11077, 11079 (Dece…

1212 NOVATION AGREEMENTS 1212.1 A request by a contractor to recognize a successor in interest shall be submitted in writing to the contracting officer. 1212.2 When a contractor asks the District to recognize a successor in interest, the contractor shall submit to the contracting…

1213 CHANGE-OF-NAME AGREEMENTS 1213.1 A contractor’s request to recognize a change in name shall be formally submitted in writing to the contracting officer. 1213.2 The contractor shall submit to the contracting officer two (2) signed copies of the proposed change of name agreeme…

1214 CONTRACTOR EVALUATION 1214.1 The contracting officer shall ensure that each contractor’s performance is evaluated in accordance with the rules established by the Director in chapter 22 of this title. SOURCE: Final Rulemaking published at 35 DCR 1411 (February 26, 1988); as a…

1299 DEFINITIONS 1299.1 When used in this chapter, the following terms shall have the meanings ascribed: Change-of-name agreement - a legal instrument executed by the contractor and the District that recognizes the legal change of name of the contractor without disturbing the ori…

1300 GENERAL PROVISIONS 1300.1 The Director shall maintain an Office of Contracting and Procurement (OCP) Internet site that provides the public with notice of opportunities to participate in the District’s procurement process, notice of contract awards and other relevant informa…

1301 NOTICE OF PROPOSED SOLICITATIONS 1301.1 An agency shall give public notice of a solicitation in accordance with §§ 402 and 403 of the District of Columbia Procurement Practices Reform Act of 2010, effective April 8, 2011 (D.C. Law 18-371; D.C. Official Code §§ 2-354.02 and 2…

1302 INVITATION FOR BIDS 1302.1 An Invitation for Bids (IFB) shall be advertised for at least fourteen (14) days before the date set for the receipt of bids, unless the Director determines in writing that it is appropriate to shorten the notice period to not less than three (3) d…

1303 REQUESTS FOR PROPOSALS 1303.1 A Request for Proposals (RFP) shall be advertised for at least twenty-one (21) days before the date set for the receipt of proposals, unless the Director determines in writing that it is appropriate to shorten the notice period to not less than …

1304 NOTICE OF INTENT TO AWARD A SOLE SOURCE CONTRACT 1304.1 A notice of intent to award a sole source contract shall be published on the OCP Internet for at least ten (10) days prior to contract award if the estimated price is over ten-thousand dollars ($10,000). 1304.2 A notice…

1305 NOTICE OF CONTRACT AWARDS OVER ONE HUNDRED THOUSAND DOLLARS ($100,000) 1305.1 The following documents related to each contract award over one hundred thousand dollars ($100,000) shall be published on the OCP Internet site within seven (7) days of award: The solicitation and …

1306 NOTICE OF AWARDS OF HUMAN CARE AGREEMENTS 1306.1 Human care agreement awards, regardless of dollar value, shall be published in accordance with the provisions in § 1305 of this chapter. SOURCE: Notice of Emergency and Proposed Rulemaking published at 58 DCR 4665 (May 27, 201…

1307 NOTICE OF EMERGENCY PROCUREMENTS 1307.1 Emergency procurement awards, regardless of dollar value, shall be published in accordance with the provisions in § 1305 of this chapter. SOURCE: Notice of Emergency and Proposed Rulemaking published at 58 DCR 4665 (May 27, 2011)[EXPIR…

1308 NOTICE OF SPECIAL PILOT PROCUREMENTS 1308.1 Unless otherwise determined by the Director, a notice of intent to use the special pilot procurement method shall be published on the OCP Internet for at least ten (10) days prior to discussions. The notice shall include: A copy of…

1399 DEFINITIONS 1399.1 When used in this chapter, the following terms and phases shall have the meanings ascribed: Commercially-available "off-the-shelf" items - Items produced and placed in stock by a contractor, or stocked by a distributor, before receiving orders or contracts…

GENERAL PROVISIONS The District shall accomplish the purposes of this title by using electronic commerce whenever practicable. The use of the terms in this title commonly associated with paper transactions (for example, “typewritten”, “copy”, “document”, “signed in ink”, “written…

1401 ELECTRONIC SOLICITATIONS 1401.1 Each electronic solicitation shall comply with the requirements of this title and the District of Columbia Procurement Practices Reform Act of 2010, effective April 8, 2011 (D.C. Law 18-371; D.C. Official Code §§ 2-351.01, et seq. (2011 Supp.)…

1402 FAILURE OF THE ELECTRONIC SYSTEM 1402.1 If a failure of the District’s electronic system interferes with the ability of bidders or offerors to participate in an electronic transaction, the District shall amend the notice or solicitation when the electronic system becomes ava…

1500 INVITATION FOR BIDS 1500.1 The contracting officer shall solicit goods and services for contracts exceeding one hundred thousand dollars ($100,000) using the competitive sealed bidding process unless the Director determines that use of competitive sealed bidding is not pract…

1501 [RESERVED] SOURCE: Final Rulemaking published at 35 DCR 1421 (February 26, 1988); as amended by Notice of Emergency and Proposed Rulemaking published at 59 DCR 3714 (March 6, 2012)[EXPIRED]; as amended by Notice of Final Rulemaking published at 59 DCR 6290, 6291 (June 1, 201…

1502 [RESERVED] SOURCE: Final Rulemaking published at 35 DCR 1422 (February 26, 1988); as amended by Notice of Emergency and Proposed Rulemaking published at 59 DCR 3714 (March 6, 2012)[EXPIRED]; as amended by Notice of Final Rulemaking published at 59 DCR 6290, 6291 (June 1, 201…

1503 TIME FOR SUBMISSION OF BIDS 1503.1 The contracting officer shall provide a reasonable time for prospective bidders to prepare and submit bids in all IFBs, consistent with the needs of the District, but in no event less than fourteen (14) days from the first day of publicatio…

1504 INVITATION FOR BIDS IN THE SET-ASIDE MARKET 1504.1 Before the contracting officer restricts an IFB to the small business set-aside market, the contracting officer shall determine that: (a) There is a reasonable expectation that bids will be obtained from at least two (2) res…

1505 [RESERVED] SOURCE: As amended by Notice of Emergency Rulemaking published at 59 DCR 3714 (March 6, 2012)[EXPIRED]; as amended by Notice of Final Rulemaking published at 59 DCR 6290, 6292 (June 1, 2012). AUTHORITY: DC-DCMR The Chief Procurement Officer of the District of Colu…

BID SAMPLES Each IFB shall state whether the bidder is required to furnish samples. The contracting officer shall not require bidders to furnish bid samples unless there are characteristics of the product that cannot be described adequately in the specifications or purchase descr…

DESCRIPTIVE LITERATURE Each IFB shall state whether the bidder is required to furnish descriptive literature. The contracting officer shall not require bidders to furnish descriptive literature unless the contracting officer needs it to determine, before award, whether the produc…

1508 NOTICES OF INVITATIONS FOR BIDS 1508.1 The contracting officer shall publicize IFBs in accordance with the provisions of chapter 13 of this title. 1508.2 Prospective bidders that are debarred or suspended from District or federal contracts or otherwise determined to be ineli…

1509 [RESERVED] SOURCE: Final Rulemaking published at 35 DCR 1425 (February 26, 1988); as amended by Notice of Emergency and Proposed Rulemaking published at 59 DCR 3714 (March 6, 2012)[EXPIRED]; as amended by Notice of Final Rulemaking published at 59 DCR 6290, 6293 (June 1, 201…

1510 [RESERVED] SOURCE: Final Rulemaking published at 35 DCR 1425 (February 26, 1988); as amended by Notice of Emergency and Proposed Rulemaking published at 59 DCR 3714 (March 6, 2012)[EXPIRED]; as amended by Notice of Final Rulemaking published at 59 DCR 6290, 6293 (June 1, 201…

1511 [RESERVED] SOURCE: Final Rulemaking published at 35 DCR 1426 (February 26, 1988); as amended by Notice of Emergency and Proposed Rulemaking published at 59 DCR 3714 (March 6, 2012)[EXPIRED]; as amended by Notice of Final Rulemaking published at 59 DCR 6290, 6293 (June 1, 201…

1512 [RESERVED] SOURCE: Final Rulemaking published at 35 DCR 1426 (February 26, 1988); as amended by Notice of Emergency and Proposed Rulemaking published at 59 DCR 2714 (March 6, 2012)[EXPIRED]; as amended by Notice of Final Rulemaking published at 59 DCR 6290, 6294 (June 1, 201…

1513 PREQUALIFICATION PROCESS 1513.1 Before issuing an IFB, the contracting officer may prequalify bidders by establishing a prequalification process to certify the financial and professional qualifications of prospective bidders. 1513.2 The contracting officer may use a prequali…

1514 [RESERVED] SOURCE: As amended by Notice of Emergency and Proposed Rulemaking published at 59 DCR 3714 (March 6, 2012)[EXPIRED]; as amended by Notice of Final Rulemaking published at 59 DCR 6290, 6295 (June 1, 2012). AUTHORITY: DC-DCMR The Chief Procurement Officer of the Dis…

1515 [RESERVED] SOURCE: As amended by Notice of Emergency and Proposed Rulemaking published at 59 DCR 3714 (March 6, 2012)[EXPIRED]; as amended by Notice of Final Rulemaking published at 59 DCR 6290, 6295 (June 1, 2012). AUTHORITY: DC-DCMR The Chief Procurement Officer of the Dis…

1516 PRE-BID CONFERENCES 1516.1 The contracting officer may conduct pre-bid conferences to explain the procurement requirements. 1516.2 The contracting officer shall announce pre-bid conferences in the IFB to all prospective bidders. 1516.3 The contracting officer shall hold a pr…

1517 AMENDMENT OF INVITATIONS FOR BIDS 1517.1 The contracting officer shall identify amendments to an IFB and require the bidders to acknowledge receipt of each amendment issued. 1517.2 The contracting officer shall amend the solicitation if it becomes necessary to make changes i…