District of Columbia Administrative Code

413 RECORDS MAINTAINED BY AGENCIES 413.1 Each agency shall make and maintain records pertaining to each request for information, including copies of correspondence. The record(s) shall be filed by individual request. 413.2 Each agency shall maintain a file, open to the public, wh…

414 RESERVED

415 OVERSIGHT 415.1 On or before the 1st day of February of each year, the Secretary shall compile and submit to the Council of the District of Columbia, on behalf of the Mayor, a report covering the disclosure activities of each agency and of the Executive as a whole during the …

416 RESERVED

417 RESERVED

4000 GENERAL PROVISIONS 4000.1 The purpose of this chapter is to: Establish the Out of School Time Grant Program (“OST Grant Program”) within the Office of Out of School Time Grants and Youth Outcomes (“OST Office”); Establish the process for awarding competitive grants through t…

4001 COMPETITIVE GRANTS: REQUEST FOR APPLICATIONS 4001.1 Before the award of competitive grant funding and in accordance with Section 1094 of the Grant Administration Act of 2013, effective December 24, 2013 (D.C. Law 20-61; D.C. Official Code § 1-328.13), the OST Office shall is…

4002 COMPETITIVE GRANTS: REVIEW PANELS 4002.1 The OST Office shall appoint a review panel or multiple review panels to evaluate the applications received in response to an RFA in an impartial manner based on the scoring criteria set forth in the RFA. 4002.2 Members of a review pa…

4003 COMPETITIVE GRANTS: PRIORITY POINTS 4003.1 The OST Office may establish a priority or set of priorities for each grant competition to improve the equitable distribution of OST programs and funding. 4003.2 In establishing a priority or set of priorities for a grant competitio…

4004 COMPETITIVE GRANTS: AWARDS AND APPEALS 4004.1 The Executive Director of the OST Office (“OST Executive Director”) shall make determinations of competitive grant awards and grant denials. The OST Executive Director’s determinations shall be based on review panel scores and pr…

4005 COMPETITIVE GRANTS: GRANT AGREEMENTS 4005.1 After notice of a grant award is provided to an applicant, the OST Office and applicant shall enter into grant agreement negotiations. The negotiations may make changes to the funding amount proposed in the applicant’s application,…

4006 COMPETITIVE GRANTS: PERFORMANCE MEASURES AND REPORTING 4006.1 Each grantee shall, as a condition of the grant award, administer youth surveys and program evaluation tools as determined by the OST Office; provided, that the OST Office may waive this requirement for a program …

4007 COMPETITIVE GRANTS: MONITORING, COMPLIANCE, AND RECORDS 4007.1 The OST Office shall conduct regular compliance and programming reviews of grantees. 4007.2 (a) Grantees shall be subject to a minimum of one (1) administrative compliance monitoring visit and one (1) programmati…

4008 CONTINUATION GRANTS 4008.1 Pursuant to D.C. Official Code § 2-1555.04(e), grants supporting OST Programs, except for OST summer programs, shall be eligible for continuation awards for at least two (2) years, subject to the availability of funding. 4008.2 RFAs are not release…

4009 NON-COMPETITIVE GRANTS: ELIGIBILITY 4009.1 As provided in Section 4(b)(2) and (3) of the Office of Out of School Time Grants and Youth Outcomes Establishment Act of 2016, effective April 7, 2017 (D.C. Law 21-261; D.C. Official Code §§ 2-1555.04(b)(2)and (3)), the OST Office …

4010 NON-COMPETITIVE GRANTS: GRANT AGREEMENT 4010.1 After providing notice of the award of a non-competitive grant to a nonprofit organization, the OST Office and the nonprofit organization shall enter into negotiations on a grant agreement. The negotiations shall include negotia…

4011 NON-COMPETITIVE GRANTS: MONITORING, COMPLIANCE, AND RECORDS 4011.1 Each non-competitive grantee shall be required to provide periodic reports to the OST Office on its performance and expenses related to the grant. Details of the required reports, including a final report, sh…

4012 DISBURSEMENT OF GRANT FUNDS FOR COMPETITIVE AND NON-COMPETITIVE GRANTS 4012.1 The OST Grant Program may disburse grants in advance of expenses, except if the grantee has been designated high-risk by the OST Office as described in Subsection 4007.5. Disbursement details and t…

4013 USE OF GRANT FUNDS BY COMPETITIVE AND NON-COMPETITIVE GRANTEES 4013.1 Grant funds may not be used for to pay for: (a) Costs paid for with other District government funds; (b) Serving youth who reside outside the District; (c) Alcohol; (d) Bad debts; (e) Contingencies; (f) In…

4014 SUSPENSION OR TERMINATION OF GRANT FUNDS 4014.1 The OST Office may suspend or terminate a grant agreement or grant funding if a grantee has not demonstrated satisfactory performance or financial accountability under a grant agreement; has not spent grant funds in a timely ma…

4099 DEFINITIONS 4099.1 For the purposes of this chapter, the following words and phrases shall have the meanings ascribed: Applicant – an entity that submits an application to be considered for grant funding from the OST Office. At-risk – has the same meaning as set forth in Sec…

4800 PLACEMENT OF INVESTMENTS 4800.1 The Chief Financial Officer of the District of Columbia shall invest all deposited public funds which are not required to be disbursed immediately. 4800.2 Public funds shall be invested in obligations of the United States government or its age…

4801 APPROVAL OF FINANCIAL INSTITUTIONS 4801.1 Each financial institution desiring to be an eligible financial institution shall submit information, in the form provided by the Chief Financial Officer of the District of Columbia, which is appropriate for the evaluation of the con…

4802 LIMITATION ON AMOUNT 4802.1 No financial institution shall at any time have investments of public funds in an amount exceeding twenty-five percent (25%) of the total assets, exclusive of public funds, of that financial institution. SOURCE: Final Rulemaking published at 32 DC…

4803 REQUIRED COLLATERAL 4803.1 Both the principal and interest of any public funds invested in repurchase agreements shall be fully secured by obligations of the United States government or its agencies. 4803.2 The Chief Financial Officer of the District of Columbia shall receiv…

4804 DELEGATION OF DUTY 4804.1 Wherever this chapter prescribes the performance of a duty by the Chief Financial Officer of the District of Columbia, that duty shall be performed by the Chief Financial Officer of the District of Columbia or any person that the Chief Financial Off…

4899 DEFINITIONS 4899.1 For the purposes of this chapter, the following words and phrases shall have the meaning ascribed: Default or insolvency - (a) The inability or failure of a financial institution to repay any public funds invested with such financial institution upon deman…

500 GENERAL PROVISIONS 500.1 On the date these rules become effective, they shall apply to all appeals and cross-appeals thereafter filed and to all appeals and cross-appeals then pending but not heard. 500.2 No case which is pending but not heard after the effective date of thes…

501 TIME 501.1 In computing any period of time specified in this chapter, calendar days shall be counted. 501.2 In computing any period of time specified in this chapter, the day of the act, event, or default from which the designated period of time begins to run shall not be inc…

502 SERVICE OF PAPERS, METHODS, PROOF 502.1 Any paper required to be served upon a party shall be served upon the party or upon the representative designated by the party or by law to receive service of papers. When a party has appeared through a representative, service may be ma…

503 PROCEDURE FOR APPEAL, CROSS APPEAL, AND STAY PENDING APPEAL 503.1 An appeal shall be taken by filing an original and three (3) copies of a written notice of appeal with the Board of Appeals and Review, 441 4th Street, N.W., 5th Floor South - Suite 540, Washington, D.C. 20001.…

504 APPEARANCE AND REPRESENTATION 504.1 In a proceeding before the Board an individual may appear in his or her own behalf. 504.2 In a proceeding before the Board a general partner of a partnership may represent the partnership. 504.3 In a proceeding before the Board an officer o…

505 RECORD ON APPEAL 505.1 Upon receipt of a notice of appeal the Executive Officer shall promptly acknowledge receipt, advise the Director of that receipt, and request the Director to compile, index, and transmit to the Board the originals or copies of all documents pertinent to…

506 EVIDENTIARY HEARINGS 506.1 When the Constitution, a statute, or a regulation of the Council of the District of Columbia or an order of the Mayor requires the Board’s review of a matter to take the form of an evidentiary hearing, the hearing shall be conducted in accordance wi…

507 SUBPOENAS 507.1 Subpoenas to compel witnesses to appear and testify or to produce books, records, papers or documents shall, when appropriate, be issued by the Chairperson sua sponte or upon request of the presiding member of a hearing committee or of any party. 507.2 Subpoen…

508 EVIDENCE IN EVIDENTIARY HEARINGS 508.1 Evidence shall be received in conformity with D.C. Code § 1-1509(b). 508.2 The proponent of a rule or order shall have the burden of proof. 508.3 Any oral and any documentary evidence may be received, but the hearing committee shall excl…

509 TRANSCRIPTS 509.1 Evidentiary hearings shall be transcribed by a court reporter under the supervision of the Executive Officer. Approved transcripts of those hearings shall be supplied by the Executive Officer to a person affected by the proceedings upon request and the payme…

510 REVIEW ON THE BASIS OF THE RECORD 510.1 Review by a hearing committee shall be on the basis of the record established before the Director in the following cases: (a) Where neither the Constitution, nor a statute, nor a regulation adopted by the Council of the District of Colu…

511 HARMLESS ERROR 511.1 In deciding all appeals, hearing committees shall apply the rule of harmless error. SOURCE: Final Rulemaking published at 44 DCR 3665 (June 27, 1997), incorporating by reference the text of Proposed Rulemaking published at 44 DCR 2934, 2951 (May 16, 1997)…

512 DECISIONS 512.1 Hearing committee decisions shall be stated in writing and shall be signed by the presiding member of the hearing committee. 512.2 In cases involving an evidentiary hearing or a review based on stipulated facts, the hearing committee’s decision shall contain f…

513 PETITIONS FOR RECONSIDERATION 513.1 A party may file a petition for reconsideration, rehearing, or re-argument within ten (10) days after the date of the service of the decision on that party. A party filing a petition shall serve a copy of the petition on each party separate…

514 MOTIONS AND OTHER PLEADINGS 514.1 Except by leave of a hearing committee during a hearing, an application for an order or other relief shall be made by filing a written motion. A motion shall state with particularity the grounds on which it is based and shall clearly set fort…

599 DEFINITIONS 599.1 When used in this chapter, the following terms and phrases shall have the meaning ascribed: Board - the Board of Appeals and Review as established by Mayor’s Order 96-27, dated March 5, 1996. Chairperson - the Chairperson of the Board, Hearing Committee, or,…

5000 PURPOSE 5000.1 It is the goal of the District of Columbia Government to administer grant resources efficiently and effectively consistent with the specific statutes that authorize grants and to serve the residents of the District of Columbia. One of the primary methods for a…

5001 DISTINCTION BETWEEN A PROCUREMENT AND A SUBGRANT 5001.1 Procurement means the obtaining by contract of property, supplies, or services (including construction) by or for the District through purchase or lease, whether the supplier or services are already in existence or must…

5002 THE PRE-AWARD PROCESS FOR SUBGRANTING TO PRIVATE ORGANIZATIONS 5002.1 All subgrants to private organizations shall be awarded on a competitive basis. The exceptions are as follows: (a) An agency may make an award on a sole source basis in appropriate circumstances. These cir…

5003 [RESERVED]