District of Columbia Administrative Code

1507 CORRECTIVE ACTIONS: SUSPENSION OF LESS THAN TEN (10) DAYS 1507.1 When counseling or a Written Reprimand fail to correct conduct or performance issues, or where counseling or a Written Reprimand is an inadequate disciplinary response to address the conduct or performance that…

1508 ADVERSE ACTIONS: SUSPENSIONS OF 10 DAYS OR MORE, DEMOTIONS, AND TERMINATIONS 1508.1 Whenever a corrective action fails to improve a performance or conduct problem or is an inadequate disciplinary response to address the conduct or performance that fails to meet expectations,…

1509 ADMINISTRATIVE LEAVE DURING NOTICE PERIODS 1509.1 Following the issuance of a Notice of Proposed Adverse Action or a Notice of Proposed Corrective Action, the Vice President for Human Resources or designee may, at his or her discretion, place the employee on administrative l…

1510 SUMMARY DISCIPLINARY ACTIONS 1510.1 An employee may be summarily suspended or terminated, notwithstanding the processes described in §§ 1507-1508 of this chapter. 1510.2 An employee may be suspended or terminated summarily when his or her conduct: Threatens the integrity of …

1511 CORRECTIVE & ADVERSE ACTIONS: FINAL ADMINISTRATIVE DECISION 1511.1 The Final Administrative Decision relating to a corrective, adverse or summary disciplinary action will constitute the University’s final determination on the matter and will be made by the Deciding Official.…

1512 APPEAL RIGHTS 1512.1 An employee who disputes a Final Administrative Decision on a corrective or adverse action under this chapter may seek one (1) of the following remedies: If the matter is covered by a grievance procedure negotiated between the University and a collective…

1513 GRIEVANCES 1513.1 An employee may grieve a corrective action to modify, reverse, or dismiss a Final Administrative Decision if: A provision of this chapter has been violated such that the Final Administrative Decision is arbitrary or capricious; and The employee has suffered…

1514 MEDIATION 1514.1 A grievant may request mediation of their challenge to their corrective action, in writing, when presenting their grievance to the Grievance Official. 1514.2 The Grievance Official will forward the request for mediation to the Vice President for Human Resour…

1520 [REPEALED]. SOURCE: UDC Rules §§ 904, 1402, as published at 27 DCR 1657 (April 25, 1980); as amended by Final Rulemaking published at 28 DCR 4387 (October 9, 1981); as amended by Final Rulemaking published at 64 DCR 12703 (December 15, 2017). District of Columbia Municipal R…

1521 [REPEALED]. SOURCE: UDC Rules §§ 905.1, 1402, as published at 27 DCR 1657 (April 25, 1980); as amended by Final Rulemaking published at 64 DCR 12703 (December 15, 2017). District of Columbia Municipal Regulations Higher Education, University of the District of Columbia 8-B D…

1522 [REPEALED]. SOURCE: UDC Rules §§ 905.1, 905.2, as published at 27 DCR 1657 (April 25, 1980); as amended by Final Rulemaking published at 64 DCR 12703 (December 15, 2017). District of Columbia Municipal Regulations Higher Education, University of the District of Columbia 8-B …

1523 [REPEALED]. SOURCE: UDC Rules § 905.2, as published at 27 DCR 1657 (April 25, 1980); as amended by Final Rulemaking published at 64 DCR 12703 (December 15, 2017). District of Columbia Municipal Regulations Higher Education, University of the District of Columbia 8-B DCMR § 1…

1524 [REPEALED]. SOURCE: UDC Rules § 905.2, as published at 27 DCR 1657 (April 25, 1980); as amended by Final Rulemaking published at 64 DCR 12703 (December 15, 2017). District of Columbia Municipal Regulations Higher Education, University of the District of Columbia 8-B DCMR § 1…

1525 [REPEALED]. SOURCE: UDC Rules § 905.2, as published at 27 DCR 1657 (April 25, 1980); as amended by Final Rulemaking published at 64 DCR 12703 (December 15, 2017). District of Columbia Municipal Regulations Higher Education, University of the District of Columbia 8-B DCMR § 1…

1599 DEFINITIONS 1599.1 As used in this chapter the following meanings apply: Adverse action – a suspension of ten (10) work days or more, or demotion, or a termination. Cause – a reason that is neither arbitrary nor capricious, such as misconduct or performance deficits, that wa…

1600 GENERAL PROVISIONS: APPLICABILITY 1600.1 The informal presentation by employees of concerns and grievances is encouraged and shall be reasonably accommodated by management. The provisions of this chapter set forth formal grievance procedures that shall be used by University …

1601 GENERAL PROVISIONS 1601.1 An employee shall first attempt to resolve a grievance informally through discussions with his or her supervisor. If the grievance is not resolved satisfactorily through informal discussion, the employee may pursue the grievance formally, beginning …

1602 RIGHTS OF EMPLOYEES 1602.1 An employee shall have the right to be accompanied by a person of his or her choosing at any stage in the consideration of a grievance. If the employee chooses to be represented by an attorney, notice shall be provided to the supervisor or Cabinet …

1603 RESPONSIBILITIES OF SUPERVISORS 1603.1 An employee's supervisor shall be responsible for making a sincere effort to resolve the grievance presented by the employee. 1603.2 During an interview with the employee, the supervisor will note the employee’s specific allegations, th…

1604 FORMAL GRIEVANCE PROCEDURE: STEP 1 1604.1 To begin formal grievance procedures at Step 1, the employee shall present the grievance in writing to his or her immediate supervisor within fifteen (15) days of the act, violation, or occurrence, or within 15 days of the date the e…

1605 FORMAL GRIEVANCE PROCEDURE: STEP 2 1605.1 If a grievance is not resolved under §1604, it shall be presented by the employee to the employee's second level supervisor in the chain of command within five (5) days after receipt of the supervisor’s decision or the expiration of …

1606 FORMAL GRIEVANCE PROCEDURE: STEP 3 1606.1 Within five (5) days of receipt of the Step 2 decision or the expiration of the required period for a decision to be made, the grievant may appeal the action to the appropriate Cabinet member (the official within the employee’s chain…

1607 FORMAL GRIEVANCE PROCEDURE: STEP 4 – FINAL APPEAL TO THE PRESIDENT 1607.1 Within ten (10) days of the Step 3 decision or the expiration of the required period for a decision to be made, the grievant may appeal the action to the President. 1607.2 The appeal must be in writing…

1608 EMPLOYEES REPORTING TO THE PRESIDENT OR A CABINET MEMBER 1608.1 In all instances where the President is the first or second line supervisor, the employee's appeal rights shall terminate with the President, whose decision shall be final. SOURCE: Final Rulemaking published at …

1609 DISMISSAL OF GRIEVANCE 1609.1 An employee may request a dismissal of the grievance at any time. 1609.2 A supervisor or second level supervisor may dismiss a grievance if the employee fails to carry out his or her responsibilities; fails to participate; separates from the Uni…

1610 [DELETED] SOURCE: Final Rulemaking published at 67 DCR 4904 (May 8, 2020). District of Columbia Municipal Regulations Higher Education, University of the District of Columbia 8-B DCMR § 1610 AUTHORITY: DC-DCMR District of Columbia Public Postsecondary Education Reorganizatio…

1620 [DELETED] SOURCE: Final Rulemaking published at 67 DCR 4904 (May 8, 2020). District of Columbia Municipal Regulations Higher Education, University of the District of Columbia 8-B DCMR § 1620 AUTHORITY: DC-DCMR District of Columbia Public Postsecondary Education Reorganizatio…

1621 [DELETED] SOURCE: Final Rulemaking published at 67 DCR 4904 (May 8, 2020). District of Columbia Municipal Regulations Higher Education, University of the District of Columbia 8-B DCMR § 1621 AUTHORITY: DC-DCMR District of Columbia Public Postsecondary Education Reorganizatio…

1622 [DELETED] SOURCE: Final Rulemaking published at 67 DCR 4904 (May 8, 2020). District of Columbia Municipal Regulations Higher Education, University of the District of Columbia 8-B DCMR § 1622 AUTHORITY: DC-DCMR District of Columbia Public Postsecondary Education Reorganizatio…

1623 [DELETED] SOURCE: Final Rulemaking published at 67 DCR 4904 (May 8, 2020). District of Columbia Municipal Regulations Higher Education, University of the District of Columbia 8-B DCMR § 1623 AUTHORITY: DC-DCMR District of Columbia Public Postsecondary Education Reorganizatio…

1624 [DELETED] SOURCE: Final Rulemaking published at 67 DCR 4904 (May 8, 2020). District of Columbia Municipal Regulations Higher Education, University of the District of Columbia 8-B DCMR § 1624 AUTHORITY: DC-DCMR District of Columbia Public Postsecondary Education Reorganizatio…

1699 [DELETED] SOURCE: Final Rulemaking published at 67 DCR 4904 (May 8, 2020). District of Columbia Municipal Regulations Higher Education, University of the District of Columbia 8-B DCMR § 1699 AUTHORITY: DC-DCMR District of Columbia Public Postsecondary Education Reorganizatio…

1700 GENERAL PROVISIONS 1700.1 Sponsored program personnel shall include the following: (a) Employees in non-appropriated budget positions; and (b) All grant and contract appointments. 1700.2 Sponsored program personnel shall be subject to University policies, including the provi…

1701 EMPLOYEES ON EDUCATIONAL LEAVE OR SABBATICAL 1701.1 Persons on sabbatical or educational leave may receive additional compensation for services rendered under sponsored programs if the compensation does not exceed the normal pay the individual would have received if he or sh…

1702 TERMINATION DUE TO FUNDING OR PROGRAM CHANGES 1702.1 In instances where a sponsored program grant funded for a given year with a specific number of personnel positions is refunded for a subsequent year with a reduced number of personnel positions, the reduction-in-force shal…

1703 TERMINATION FOR CAUSE 1703.1 Each person in a sponsored program position shall be employed based on the assumption that the qualifications attested to by his or her educational level, references, and appropriate work experiences will enable that employee to carry out the fun…