District of Columbia Administrative Code

1899 DEFINITIONS 1899.1 When used in this chapter, the following terms and phrases shall have the meanings ascribed: Competitive level - all positions in a work unit with the same grade level and title. Displaced employee - a former employee who was separated by a reduction in fo…

1909 PERFORMANCE-BASED DISCUSSION: ANNUAL PERFORMANCE EVALUATION 1909.1 An Annual Performance Evaluation will be based on an employee’s performance during the entire Performance Appraisal Period to assess the extent to which the employee satisfied each Critical Performance Elemen…

1910 PERFORMANCE IMPROVEMENT PLAN 1910.1 The purpose of a Performance Improvement Plan (PIP) is to establish clarity, for both the employee and supervisor, about areas of performance that are deficit and in need of improvement. The PIP is a management tool for correcting such per…

1900 UNIVERSITY OF THE DISTRICT OF COLUMBIA PERFORMANCE MANAGEMENT PROGRAM 1900.1 The purpose of this chapter is to set forth rules for the University’s Performance Management Program. 1900.2 The provisions of this chapter apply to all University employees, except as follows: Fac…

1901 PERFORMANCE APPRAISAL PERIOD 1901.1 The Performance Appraisal Period begins October 1 and ends September 30 of the following year. SOURCE: Final Rulemaking published at 64 DCR 12724 (December 15, 2017). District of Columbia Municipal Regulations Higher Education, University …

1902 PERFORMANCE PLANS 1902.1 A Performance Plan sets forth the performance expectations and development objectives that each employee is expected to accomplish during the Performance Appraisal Period. 1902.2 A Performance Plan includes the following: Critical Performance Element…

1903 CRITICAL PERFORMANCE ELEMENTS 1903.1 Critical Performance Elements identify key competencies or the necessary knowledge, abilities, skills and personal characteristics that must be demonstrated for satisfactory performance. These key competencies are so necessary for success…

1904 S.M.A.R.T. GOALS 1904.1 S.M.A.R.T. Goals set forth performance expectations, results, expected outcomes, and deliverables with objective standards that are “Specific, Measurable, Attainable, Realistic, and Time-Related.” S.M.A.R.T. Goals are to be established for and accompl…

1905 INDIVIDUAL DEVELOPMENT PLAN 1905.1 An individual development plan (IDP) is a tool to assist employees with career and professional development. Its primary purpose is to help employees reach short and long-term career goals. Supervisors will consider how well employees accom…

1906 PERFORMANCE RATINGS 1906.1 The Overall Performance Rating reflects the evaluation of an employee’s actual performance of Critical Performance Elements, measured against the associated S.M.A.R.T. Goals, during the Performance Appraisal Period. 1906.2 The Overall Performance R…

1907 PERFORMANCE –BASED DISCUSSIONS: INITIAL PLANNING DISCUSSION TO DRAFT THE PERFORMANCE PLAN 1907.1 Each supervisor is required to develop a Performance Plan for each employee under their supervision, as outlined in §1902. 1907.2 The supervisor and employee must discuss the Cri…

1908 PERFORMANCE –BASED DISCUSSION: MID-POINT PROGRESS DISCUSSION 1908.1 The Mid-Point Progress Discussion is a formal meeting between a supervisor and employee to discuss the employee’s performance and development, which typically occurs at the midpoint of the Performance Apprai…

1999 DEFINITIONS Annual Performance Evaluation – the average of the numerical scores assigned to each of the S.M.A.R.T. Goals for each of the Critical Performance Elements, which reflects how well an individual employee has accomplished the performance expectations established in…

200 THE PRESIDENT OF THE UNIVERSITY 200.1 The Chief Executive Officer of the University, appointed by the Board of Trustees (the "Board") pursuant to D.C. Official Code § 38-1202.06(10), shall be the President of the University of the District of Columbia (the "President"). The P…

201 [REPEALED] SOURCE: Final Rulemaking revised at 40 DCR 3353 (May 21, 1993); as amended by Final Rulemaking published at 57 DCR 6156 (July 16, 2010); as amended by Final Rulemaking published at 63 DCR 3767 (March 11, 2016). District of Columbia Municipal Regulations Higher Educ…

202 GENERAL AUTHORITY AND DUTIES OF THE PRESIDENT 202.1 The President shall have authority and responsibility for the academic and administrative affairs and operations of the University and the components thereof established under Subsection 100.3, subject to the provisions of t…

203 FUND-RAISING AND GIFTS 203.1 The President shall develop, initiate, implement, and approve fund-raising campaigns for the benefit of the University. 203.2 The President may determine, consistent with any expressed intent of the donor, if applicable: (a) The purpose(s) for whi…

204 BUDGET AND FINANCIAL ADMINISTRATION 204.1 The President shall annually prepare a budget for the University, including a plan for operating and capital expenditures and shall provide the Board copies of the proposal and all necessary back up documentation not less than five (5…

205 EXECUTION OF CONTRACTS AND OTHER DOCUMENTS 205.1 Except as otherwise specifically provided in this section or in this title, the President may execute on behalf of the University all contracts and other documents, including documents to solicit and accept pledges, gifts, and …

206 [REPEALED] SOURCE: Final Rulemaking published at 40 DCR 3353 (May 21, 1993); as amended by Final Rulemaking published at 57 DCR 6156 (July 16, 2010); as amended by Final Rulemaking published at 63 DCR 3767 (March 11, 2016). District of Columbia Municipal Regulations Higher Ed…

207 [RESERVED] SOURCE: Final Rulemaking published at 37 DCR 5077 (August 3, 1990); as amended by Final Rulemaking published at 40 DCR 3353 (May 21, 1993); as amended by Final Rulemaking published at 63 DCR 3767 (March 11, 2016). District of Columbia Municipal Regulations Higher E…

208 COMPENSATION OF ADMINISTRATORS 208.1 The Board shall determine compensation for administrators and non-administrators at Grade level 1A and above, including initial compensation upon appointment and subsequent changes in compensation, upon recommendation of the President thro…

209 [RESERVED] SOURCE: Final Rulemaking published at 37 DCR 5077 (August 3, 1990); as amended by Final Rulemaking published at 40 DCR 3353 (May 21, 1993); as amended by Final Rulemaking published at 63 DCR 3767 (March 11, 2016). District of Columbia Municipal Regulations Higher E…

210 EXECUTIVE APPOINTMENTS: GENERAL PROVISIONS 210.1 In order to allow the President to appoint highly qualified and experienced executive talent to senior administrative positions, as well as to provide flexibility in making top administrative appointments, the President is auth…

211 EXECUTIVE APPOINTMENTS: NON-ACADEMIC ADMINISTRATORS 211.1 The following administrative positions shall be filled by executive appointment and approved by the Board through the Operations Committee: (a) Chief Operating Officer (COO): The COO has university wide authority over …

212 EXECUTIVE APPOINTMENTS: ACADEMIC ADMINISTRATORS 212.1 The following positions shall be filled by executive appointment and approved by the Board through the Operations Committee: (a) Chief Academic Officer (CAO): The Chief Academic Officer has university wide authority over a…

213 ACTING APPOINTMENTS 213.1 The President may appoint a current employee to serve in an "acting" status in a position designated to be filled by executive appointment without requiring that employee to resign from his or her current position. 213.2 Compensation of appointees wi…

214 APPOINTMENT AND REMOVAL OF DEPARTMENT CHAIRS 214.1 Subject to the approval of the CAO, the Dean shall appoint the chair of each department. Each appointee shall serve at the pleasure of the Dean, and shall be subject to annual review and evaluation by the Dean. 214.2 The Dean…

2100 ACQUISITION OF REAL PROPERTY BY LEASE 2100.1 The President of the University, subject to Board approval, is authorized to enter into real estate lease agreements with any person, partnership, corporation, or other entity. 2100.2 [REPEALED]. 2100.3 The President shall lease o…

2101 RENTAL OF PROPERTY UNDER UNIVERSITY CONTROL 2101.1 The President of the University, subject to the approval of the Board of Trustees, is authorized and empowered to rent any building or land belonging to the University or under jurisdiction of the President, or any available…

2200 GENERAL UNIVERSITY POLICY ON PROPERTY MANAGEMENT 2200.1 The provisions of this Chapter are intended to promote and maintain an effective property management system for the University, and to insure the efficient, orderly and uninterrupted operations of the University. 2200.2…

2201 PROPERTY MANAGEMENT 2201.1 The University shall develop operating procedures for the accounting of all equipment and other personal property, in keeping with generally accepted accounting practices, and in accordance with the provisions contained in the D.C. Accounting Princ…

2202 INVENTORY MANAGEMENT 2202.1 The Accountable Property Officer shall maintain such control of personal property inventories as will assure the University that the total cost involved will be kept to the minimum in keeping with needs and consistent with the program needs of the…

2203 DISPOSITION AND RETIREMENT OF PROPERTY 2203.1 The University shall dispose of personal property whenever the Accountable Property Officer determines that it is in the University's best interest to do so. 2203.2 The University shall dispose of personal property by transferrin…

2204 PERSONAL PROPERTY ACQUIRED UNDER LEASE CONTRACTS 2204.1 The University shall enter into lease agreements and arrangements for personal property when advantageous to the institution. 2204.3 The University may enter into lease purchase agreements for personal property. SOURCE:…

2205 DONATION OF PERSONAL PROPERTY 2205.1 If the Accountable Property Officer determines that it is in the best interests of the University to dispose of excess inventory or other personal property by donating said property to nonprofit tax-exempt organizations, the donation shal…

2206 COOPERATIVE PURCHASING OR DISPOSAL AGREEMENTS 2206.1 The Accountable Property Officer is authorized to have the University participate in, sponsor, conduct, or administer cooperative personal property purchasing or disposal agreements with any consortium of schools, universi…

2207 FEDERAL SURPLUS PROPERTY PROGRAM 2207.1 The Accountable Property Officer shall issue such operating instructions as are needed to comply with the provisions of The Federal Property and Administrative Services Act of 1949, Public Law 152, as Amended. 2207.2 The Accountable Pr…

2299 DEFINITIONS 2299.1 When used in this chapter, the following terms and phrases shall have the meanings ascribed herein: Accountable Property Officer - An employee vested by the President of the University with the authority and responsibility for maintaining and accounting fo…

300 ACADEMIC PROCEDURES AND METHODS 300.1 It shall be the responsibility of the President to develop, adopt, and administer academic procedures consistent with the policies adopted by the Board. 300.2 The academic administration shall fulfill the following functions: (a) Prescrib…

301 SEMESTER SYSTEM 301.1 The instructional programs of the University shall be on the semester system. 301.2 Each semester shall consist of not less than fifteen (15) weeks. 301.3 Two (2) semester terms and a summer session may be conducted each calendar year. 301.4 The Universi…

303 UNIFORM GRADING SYSTEM 303.1 The University shall use a four point (4.0) grading system. 303.2 Grades and course status shall be indicated by the following symbols, which shall have the meaning or point equivalent indicated: (a) "A" = 4.0 Excellent (b) "B" = 3.0 Above Average…

304 GRADUATE WORK 304.1 The graduate schools of the University shall award graduate degrees authorized by the Board. 304.2 The University shall continue efforts to develop programs of graduate work of superior quality and to expand into new fields in which there are clearly ident…

305 DIPLOMAS EARNED AT PREDECESSOR INSTITUTIONS 305.1 Upon request, the University may issue a certificate to a graduate who received a diploma from a predecessor institution of the University with the following or similar wording: BE IT KNOWN THAT (Name of Graduate) , having rec…

306 TESTING AND GUIDANCE 306.1 There shall be a program of testing and guidance in the University which shall be administered by offices of the University designated by the President.

307 DEGREES: GENERAL PROVISIONS 307.1 The faculty shall recommend to the President the candidates for degrees authorized by the Board. 307.2 The academic administration and faculty shall have discretion to confer a degree on a student who has been in residence at the University f…

308 NEW OR MODIFIED ACADEMIC DEGREE OR CERTIFICATE PROGRAMS 308.1 New associate, baccalaureate, and graduate degree programs may be added to the University curricula upon recommendation by the University Senate and the President and after approval by the Board. 308.2 New certific…

309 POSTHUMOUS AWARDING OF DEGREES 309.1 The University of the District of Columbia may award undergraduate and graduate, and law school degrees posthumously when appropriate criteria have been met and upon recommendation from the deceased student's major academic department and …

310 ENROLLMENT 310.1 Matriculation of students to University programs shall be reconciled with the University budget, the long-range plans of the University, and the legitimate aspirations of the student body.