Illinois Administrative Code

Section 500.1217 Debt Delinquency a) No person shall submit a bid or offer for, or enter into, a contract or subcontract under this Part, if that person knows or should know that he or she or any affiliate is delinquent in the payment of any debt to the State, unless the person o…

Section 500.1218 Collection and Remittance of Illinois Use Tax a) No person shall enter into a contract with a State agency or enter into a subcontract unless the person and all affiliates of the person collect and remit Illinois Use Tax on all sales of tangible personal property…

Section 500.1220 Conflicts of Interest a) Prohibition It is unlawful for any person holding an elective office in this State, holding a seat in the General Assembly, or appointed to or employed in any of the offices or agencies of State government and who receives compensation fo…

Section 500.1230 Negotiations for Future Employment a) It is unlawful for any person employed in or on a continual contractual relationship with any of the offices or agencies of State government to participate in contract negotiations on behalf of that office or agency with any …

Section 500.1235 Environmental Protection Act Violations a) Unless otherwise provided, no person or business found by a court or the Pollution Control Board to have committed a willful or knowing violation of the Environmental Protection Act [415 ILCS 5] shall do business with th…

Section 500.1238 Lead Poisoning Prevention Act Violations Owners of residential buildings who have committed a willful or knowing violation of the Lead Poisoning Prevention Act [410 ILCS 45] are prohibited from doing business with the State of Illinois or any State agency, or sub…

Section 500.1240 Revolving Door Prohibition Chief procurement officers, State purchasing officers, procurement compliance monitors, their designees whose principal duties are directly related to State procurement, and executive officers confirmed by the Senate are expressly prohi…

Section 500.1250 Disclosure of Financial Interests and Potential Conflicts of Interest a) Requirement for Disclosure 1) All bids and offers from responsive bidders, offerors, vendors, or contractors with an annual value of more than $100,000 shall be accompanied by disclosure of …

Section 500.1260 Reporting Anticompetitive Practices When, for any reason, any vendor, bidder, offeror, potential contractor, contractor, chief procurement officer, State purchasing officer, designee, elected official, or State employee suspects collusion or other anticompetitive…

Section 500.1265 Disclosure of Business in Iran a) Each bid or offer submitted for a State contract, other than a small purchase shall include a disclosure of whether or not the bidder, offeror, or any of its corporate parents or subsidiaries, within the 24 months before submissi…

Section 500.1267 Lobbying Restrictions a) A person or business that is let or awarded a contract is not entitled to receive any payment, compensation, or other remuneration from the State to compensate the person or business for any expenses related to travel, lodging, or meals t…

Section 500.1270 Confidentiality Any chief procurement officer, State purchasing officer, designee, executive officer, or State employee who willfully uses or allows the use of specifications, competitive solicitation documents, proprietary competitive information, contracts, or …

Section 500.1275 Procurement Communications Reporting Requirement a) Reporting Requirement 1) Any written or oral communication received by a State employee who, by the nature of his or her duties, has the authority to participate personally and substantially in the decision to a…

Section 500.1280 Insider Information It is unlawful for any current or former elected or appointed State official or State employee to knowingly use confidential information available only by virtue of that office or employment for actual or anticipated gain for themselves or ano…

Section 500.1285 Continuing Disclosure; False Certification Every person that has entered into a contract for more than one year in duration for the initial term or for any renewal term shall certify, by January 1 of each fiscal year covered by the contract after the initial fisc…

Section 500.1290 Other Violations Any OAG employee who willfully violates or allows the violation of this Part is subject to immediate dismissal, regardless of personnel rules, any contract, law or other agreement. SUBPART N: PROTESTS AND REMEDIES

Section 500.1300 Suspension and Debarment a) Application This Section applies to all debarments or suspensions of vendors from consideration for award of contracts. For purposes of this Section, references to "vendors" includes subcontractors. b) The CPO may suspend a vendor from…

Section 500.1310 Resolution of Contract Controversies (Repealed) (Source: Repealed at 37 Ill. Reg. 3741, effective April 1, 2013)

Section 500.1320 Violation of Law or Rule a) Determination that Solicitation or Award Violates Law If the CPO finds that the solicitation or proposed award is in violation of statute or rule, the CPO may cancel the solicitation or proposed award, or make modifications to correct …

Section 500.1330 Protests a) Procurement-Related Protests Allowed 1) Any person may submit a protest related to the notice of the procurement, the solicitation document, any pre-bid/proposal meeting and any decision to reject a late bid or proposal. 2) Any person who has submitte…

Section 500.1340 Hearing Procedures a) General Any hearing required or offered in this Part shall be conducted in accordance with the procedures within this Section. b) Informal Process The hearing is for the purpose of receiving information from interested persons in a reasonabl…

Section 500.1400 General In an effort to make the procurement process more efficient, State and other governmental units (including not-for-profit entities authorized by law to participate in joint purchasing) may agree to utilize each others' procurement contracts. This authorit…

Section 500.1410 No Agency Relationship In any joint procurement situation, the governmental unit must issue its own purchase order, accept its own deliveries and make its own payments. The State of Illinois shall not have any obligation to the vendor for payment of orders placed…

Section 500.1500 Severability If any provision of this Part or any application of it to any person or circumstance is held invalid, that invalidity shall not affect other provisions or applications of this Part that can be given effect without the invalid provision or application…

Section 500.1510 Finality of Determinations Determinations made by the OAG under this Part are final and conclusive unless they are clearly erroneous, arbitrary, capricious, or contrary to law.

Section 500.1520 Government Furnished Property If the OAG provides any property to the vendor in furtherance of the contract, such property shall remain the property of the State but may be consumed by the vendor if necessary to complete the contract. Vendor will issue a receipt …

Section 500.1530 Inspections a) Inspection of Plant or Site The OAG may enter a vendor's or subcontractor's plant or place of business to: 1) inspect supplies or services for acceptance by the State; 2) audit the books and records of any vendor or subcontractor; 3) investigate an…

Section 500.1540 Records and Audits a) Retention of Books and Records 1) Books and records that relate to performance of a State contract, including subcontracts, and that support amounts charged to the State, shall be maintained: A) by a contractor, for a period of three years f…

Section 500.1545 Taxes, Licenses, Assessments and Royalties a) The contractor shall pay all current and applicable city, county, State and federal taxes, licenses or assessments, including federal excise taxes, due on the performance of any contract, including, without limiting t…

Section 500.1550 No Waiver of Sovereign Immunity Nothing in this Part shall be deemed to be a waiver of sovereign immunity.

Section 500.20 Policy All OAG procurements shall be accomplished in the most economical, expeditious and commercially reasonable manner that is in accordance with statute, this Part and other applicable rules.

Section 500.200 Auditor General Volume of Illinois Procurement Bulletin The Auditor General Volume of the Illinois Procurement Bulletin (Auditor General Bulletin) will contain procurement information relating to procurements under the responsibility of the OAG.

Section 500.210 Publication of Auditor General Bulletin The Auditor General Bulletin will be published electronically and will be updated as needed. The Auditor General Bulletin can be found on the Auditor General's website at http://www.auditor.illinois.gov. (Source: Amended at …

Section 500.220 Required Use of Auditor General Bulletin Notice of any procurement action required by this Part to be publicized will be published in the Auditor General Bulletin.

Section 500.230 Supplemental Notice The OAG may place advertisements in the Official State Newspaper selected by CMS or other publications to supplement notice in the Auditor General Bulletin. In the event the Auditor General Bulletin cannot be published, the Official State Newsp…

Section 500.240 Error in Notice When a required publication contains an error, the error may be corrected by a single notice published in the Auditor General Bulletin.

Section 500.250 Direct Solicitation In addition to giving notice in the Auditor General Bulletin, if required, the OAG may directly contact prospective vendors. Direct solicitation may be oral or in writing, but care should be taken to ensure that all vendors solicited in this ma…

Section 500.260 Retention of Bulletin Information Information published in the Auditor General Bulletin shall be retained in electronic or paper form for a period of one year after first publication. (Source: Added at 35 Ill. Reg. 5307, effective April 1, 2011) SUBPART D: SOURCE …

Section 500.30 Application a) This Part applies to all procurements by the OAG with a solicitation date on or after the effective date of this Part with the exception of the following: 1) contracts between the State and its political subdivisions or other governments, or between …

Section 500.300 General Provisions a) Late Offers, Late Withdrawals and Late Modifications 1) Any bid, proposal, modification or withdrawal received after the time and date for receipt, or at other than the specified location, is late. A submission that is delivered to the wrong …

Section 500.310 Competitive Sealed Bidding a) Application Competitive sealed bidding is the required method of source selection except as allowed by this Part. The provisions of this Section apply to every procurement required to be conducted by competitive sealed bidding. b) The…

Section 500.315 Multi-Step Sealed Bidding When it is considered impracticable to initially prepare a definitive purchase description to support an award based on price, an IFB may be issued requesting the submission of unpriced offers to be followed by an IFB limited to those bid…

Section 500.320 Competitive Sealed Proposals a) The Competitive Sealed Proposal method of source selection shall be used to procure professional and artistic services, except as otherwise provided in subsection (b) of this Section. Other supplies and services may be procured thro…

Section 500.330 Small Purchases a) Application 1) Any individual procurement not exceeding $100,000 for supplies or services, not exceeding $100,000 for professional and artistic services, and not exceeding $100,000 for construction, may be made without advance notice, competitio…

Section 500.340 Sole Economically Feasible Source Procurement a) Application The provisions of this Section apply to procurement from a sole economically feasible source (referred to as sole source) unless the estimated amount of the procurement is within the limit set in Section…

Section 500.350 Emergency Procurements a) Application The provisions of this Section apply to every procurement over the small purchase limit set in Section 500.330 (Small Purchases) of this Part and that is not a sole source procurement under Section 500.340 made under emergency…

Section 500.360 Other Methods of Source Selection Other methods of source selection, as defined by an agency with statutory procurement authority in its adopted rules may be used by the OAG when, in the CPO's best judgment, such methods of source selection are in the State's best…