Illinois Administrative Code

Section 500.395 Public Procurement File A procurement file shall be maintained for all contracts, regardless of the method of procurement. The procurement file shall contain the basis on which the award is made, all submitted bids and proposals, all evaluation materials, score sh…

Section 500.40 Definition of Terms Used in This Part As used throughout this Part, each term listed in this Section shall have the meaning set forth below unless its use clearly requires a different meaning. Terms may be defined in particular Sections for use in that Section. "Am…

Section 500.400 Suppliers The OAG may contract with any qualified source of supply, including the following special sources, from which procurements may be made without notice and competition: a) Correctional Industries; b) State and Federal Surplus Warehouses under the jurisdict…

Section 500.410 Vendor List/Required Use The CPO may maintain a list of vendors who have expressed interest in contracting with the OAG. This list may be used to solicit for small purchases, sole sources and emergency procurements, as well as to supplement Bulletin notices. (Sour…

Section 500.420 Prequalification a) General 1) The CPO shall identify by publication in the Auditor General Bulletin the categories of supplies and services (including professional and artistic services) for which the OAG may prequalify vendors of those supplies and services. The…

Section 500.430 Responsibility a) Application Contracts are to be made only with responsible vendors unless no responsible vendor is available to meet the OAG's needs. If there is doubt about responsibility, and if a bond or other security would adequately protect the State's int…

Section 500.50 Property Rights No person shall have any right to a specific contract with the State unless that person has a contract that has been signed by an officer or employee of the purchasing agency with appropriate signature authority. The State shall be under no obligati…

Section 500.500 Security Requirements a) A Procurement Officer may require that a vendor furnish bid, proposal or performance security on OAG contracts. Whenever security is required, except as provided herein, the procurement document will clearly indicate the type and amount of…

Section 500.60 Department of Central Management Services a) To the extent practicable and available, the OAG may obtain the following supplies and services from or through CMS or another State agency with appropriate procurement authority without soliciting independent bids, prop…

Section 500.600 Specifications a) Responsibilities Regarding Specifications The Procurement Officer is authorized to write specifications for procurements for the OAG. b) Procedures for the Development of Specifications 1) All procurements shall be based on specifications that ac…

Section 500.70 Capital Development Board Any construction or construction-related professional and artistic services in excess of the small purchase threshold for construction, found on the Illinois Procurement Policy Board website (ppb.illinois.gov) and updated annually, necessa…

Section 500.700 Types of Contracts a) Subject to the limitations of this Section and unless otherwise authorized by law, any type of contract that will promote the best interests of the State may be used. b) Prohibition of Cost-Plus-a-Percentage-of-Cost Contracting The cost-plus-…

Section 500.800 Duration of Contracts a) General 1) A multi-term contract for a term up to 10 years, inclusive of proposed contract renewals, is authorized when determined by the Procurement Officer to be in the best interest of the State. 2) A software license designated as a pe…

Section 500.900 Prevailing Wage a) In order to be considered responsible under Section 500.430, vendors of the following classifications of services must certify to the OAG that their employees are paid wages and benefits and are working under conditions prevalent in the location…

Section 500.910 Filing with Comptroller a) Filing with Comptroller Whenever a contract liability, except for contracts paid from personal services or contracts between the State and its employees to defer compensation in accordance with Article 24 of the Illinois Pension Code [40…

Section 500.920 Equal Employment Opportunity; Affirmative Action a) Public Contracts Every party to a public contract and every eligible bidder shall: 1) Refrain from unlawful discrimination and discrimination based on citizenship status in employment and undertake affirmative ac…

Section 610.100 Definitions "Bid List" – means the list of prequalified bidders compiled and maintained by the Illinois Department of Natural Resources, Office of Mines and Minerals. "CMS" – means the Illinois Department of Central Management Services. "CMS Standard Procurement R…

Section 610.110 Incorporation of rules The Department hereby adopts the CMS Standard Procurement Rules. Inasmuch as the rules of this Part may differ, however, the rules of this Part shall govern.

Section 610.120 Prequalification of Bidders a) The Department shall maintain a list of prequalified bidders for Standard Emergency and Salvage Plugging contracts. A vendor on the bid list shall be presumed to be a responsible bidder. b) Any vendor not on the bid list may be deter…

Section 610.200 Applicability The rules of this Subpart apply to Standard Projects.

Section 610.210 Scope A Standard PRF Project may include one or more particular wells to be plugged and sites to be restored; a single leasehold on which all wells are to be plugged, well sites to be restored and lease site to be restored; or several lease sites on which all well…

Section 610.220 Work to be performed The Department shall have the discretion to determine what plugging and restoration work shall be done under any particular project and may reserve the authority to modify the work to be performed during the course of the project.

Section 610.230 Invitation for Bids Based on the nature of the particular project, the information available regarding the wells to be plugged, and all other relevant criteria, the Department may in its discretion seek bids on a particular project either on the basis of a single …

Section 610.240 Notification of Vendors Vendors currently on the Department's prequalified bid list shall receive a copy of the IFB. The Department shall also notify the public by posting a notice in the state newspaper as provided in the Department of Central Management Services…

Section 610.250 Content of the Invitation for Bids The IFB shall contain the following information: a) The location of the wells to be plugged. b) The work to be performed at each well and lease site. c) The manner in which a vendor must make its bid or proposal. d) The date, tim…

Section 610.260 Evaluation of Bids Bids shall be evaluated on the basis either of the price bid for the entire project or the unit prices, whichever is applicable. Where proposed unit prices are solicited, such as for bags of cement and hours of rig time, the Department shall eva…

Section 610.270 Negotiation After determining the best bid the Department shall attempt to negotiate a contract with the vendor making such bid. Where the Department is unable to satisfactorily negotiate a contract with the vendor offering the best bid the Department may attempt …

Section 610.280 Contract terms The contract shall be explicitly made in compliance with all applicable State laws and rules, including the CMS standard procurement rules not superceded by these rules, and shall contain provisions required by such laws and rules and any additional…

Section 610.300 Applicability This Subpart applies to Emergency Clean-up Projects, Emergency Repair Work and Emergency Well Plugging Projects. (Source: Amended at 23 Ill. Reg. 3421, effective March 8, 1999)

Section 610.310 Scope An emergency project may include the clean-up or remediation of conditions occurring at crude oil production facilities endangering public health or safety or contaminating surface or ground waters or the surface of the land; repair work to contain leaking p…

Section 610.320 Work to be performed The Department shall have the discretion to determine what Clean-up, Repair Work or plugging and restoration work shall be done under any particular project covered by this Subpart and may reserve the authority to modify the work to be perform…

Section 610.330 Contracts for Individual Emergency Projects a) If the Department has not established a regional contract under Section 605.340 of this Part to cover the region wherein a particular emergency project is located, then the Department may award a contract for that eme…

Section 610.340 Regional Contracts a) The Department may award a contract for all emergency projects arising within a particular geographical region and within a particular period of time. Such regional contracts shall be bid out by means of an IFB submitted to all vendors on the…

Section 610.350 Contract terms The contract shall be explicitly made in compliance with all applicable state laws and rules, including the CMS Standard Procurement Rules not superceded by these rules, and shall contain provisions required by such laws and rules and any additional…

Section 610.400 Applicability This Subpart applies to Plugging and Restoration Program projects where the cost of plugging a well or wells or the clean-up of the well site is offset by the salvage value of the well site equipment. (Source: Added at 23 Ill. Reg. 3421, effective Ma…

Section 610.410 Scope A Salvage Plugging or Restoration Project may include one or more particular wells to be plugged and well sites to be restored; a single leasehold on which all wells are to be plugged, well sites to be restored and lease site to be restored; or several lease…

Section 610.420 Work to be performed The Department shall have the discretion to determine what plugging and restoration work shall be done under any particular project and may reserve the authority to modify the work to be performed during the course of the project. (Source: Add…

Section 610.430 Contracts and Salvage Estimates a) Based on the nature of the Salvage Plugging or Restoration Project, the information available regarding the wells to be plugged or well site equipment to be removed, the estimated value of the salvage production equipment, and al…

Section 610.440 Eligible Vendors In contracts involving the plugging of wells, only vendors currently on the Department's prequalified bid list are eligible for contracts under this Subpart. (Source: Added at 23 Ill. Reg. 3421, effective March 8, 1999)

Section 610.450 Contract terms The contract shall be explicitly made in compliance with all applicable State laws and rules, including the CMS property disposition rules not superseded by this Part, and shall contain provisions required by such laws and rules and any additional t…

Section 610.500 Applicability This Subpart applies to the sale of abandoned well site equipment. The proceeds of any sale shall be deposited in the Plugging and Restoration Fund. (Source: Added at 23 Ill. Reg. 3421, effective March 8, 1999)

Section 610.510 Scope The sale of abandoned equipment to interested parties may be by private sale, if less than $2500 per individual item of production equipment, or by bid if over $2500 per individual item of production equipment. (Source: Added at 23 Ill. Reg. 3421, effective …

Section 610.520 Equipment to be sold Abandoned well site production equipment associated with wells in the Plugging and Restoration Program are eligible under Section 19.6 of the Illinois Oil and Gas Act to be sold through private or public bid sale. The Department shall have the…

Section 610.530 Private sale If the estimated salvage values, as determined by the Department, of the abandoned production equipment are less than $2500 per individual item of production equipment, the Department may sell and transfer control of the equipment to any interested pa…

Section 610.540 Bid sale a) If the estimated salvage value, as determined by the Department, of the abandoned production equipment is greater than $2500 per individual item of production equipment, the Department shall sell such equipment by means of a bid sale. b) Vendors curren…

Section 625.10 Purpose The purpose of this Part is to provide for the selection of architect-engineer consultant firms on the basis of a comparative evaluation of professional and technical qualifications that are considered essential to satisfactorily performing the services req…

Section 625.100 Selection a) Voice Vote The Selection Committee shall review the rankings for the firms, as well as any of the additional information described in Section 625.80, and, by voice vote, reduce the number of firms under consideration to three (or fewer where fewer tha…