Iowa Administrative Code

may itself file a competitive quotation to perform the work. The governmental entity’s quotation is to be filed in the same manner as quotations are to be filed by contractors except as provided in subrule 180.5(3). [ARC 9131C, IAB 4/16/25, effective 5/21/25]

180.5(1) A competitive quotation filed by a contractor or by the governmental entity is to be in writing and include the total price for labor, equipment, materials and supplies necessary to perform the work. A contractor may include in its quotation or in individual quotation it…

180.6(1) If a quoting contractor does not file a quotation in the form specified by the governmental entity, or does not provide all information or documentation or make all commitments requested by the governmental entity, or does not sign the quotation if required by the govern…

180.7(1) Except as provided in subrule 180.7(3), the governmental entity is to award the contract for the work to the contractor submitting the lowest responsive, responsible quotation, subject to Iowa Code section 26.9, or the governmental entity may reject all of the quotations…

payment bond, the governmental entity also retains funds from each payment to the contractor for the benefit of subcontractors and suppliers, and applies or releases such funds, in accordance with Iowa Code chapter 573. [ARC 9131C, IAB 4/16/25, effective 5/21/25] These rules are …

20.1(1) Scope. This chapter pertains only to the procurement of equipment, materials, supplies and services by the Iowa department of transportation with funds from the department’s operating budget or from the materials and equipment revolving fund established in Iowa Code secti…

“Bidder” means a respondent to a solicitation as a bidder, offeror or contractor. “Competition” means the efforts of three or more parties acting independently to secure a contract with the department to provide equipment, materials, supplies or services to the department by offe…

supplies and services in a way that is most advantageous to the department and competitive to the maximum practicable extent. 20.3(1) Formal solicitation. The formal solicitation method of procurement is to be used whenever feasible and practicable under the existing conditions a…

20.4(1) Bidders list. The department’s purchasing section will maintain current bidders lists by commodity classification. a. These lists are generated from the department’s electronic sourcing platform and will be actively managed to stay current with the relevant industry playe…

20.5(1) Bidders lists. The department will use its current bidders lists (more information can be found in subrule 20.4(1)) to the extent feasible and practicable. However, the solicitation will also be offered to any qualified bidder that has requested an opportunity to particip…

services procured through the purchasing section using formal solicitation, informal solicitation or negotiation methods outlined in rules 761—20.3(307) through 761—20.6(307). The purchasing section will use the request for proposal (RFP) process, excluding cost evaluation, to en…

services, including professional and technical services. The department will fully document and include in the contract file the justification for use of sole source or emergency selection, the basis on which a particular firm is selected and that appropriate approvals were obtai…

denial of federal funds or services or would otherwise be inconsistent with federal law, federal law shall be adhered to, but only to the extent necessary to prevent denial of the federal funds or services or to eliminate the inconsistency with federal law. [ARC 9126C, IAB 4/16/2…

professional and technical services. This rule prescribes procedures followed by the project management bureau for the procurement of architectural, landscape architectural, surveying, general engineering consultant, construction inspection, engineering and related professional a…

provide a good or service with or without qualification, restriction, or charge. [ARC 9127C, IAB 4/16/25, effective 5/21/25]

provisions of Iowa Code section 23A.2(1). 25.2(1) Transportation-related printing, publications and electronically generated materials, including but not limited to: forms; brochures; booklets; manuals; directories; periodicals; county, city and state transportation maps; video a…

27.1(1) Scope. This rule implements Iowa Code section 573.12 regarding payment to a contractor of interest earned on retained funds. This rule does not address payment of interest under Iowa Code section 573.14. 27.1(2) General requirements. a. Interest is paid on retained funds …

restricted personal information in motor vehicle records of the department. The department adopts the Driver’s Privacy Protection Act of 1994 (18 U.S.C. §2721 and 2725 effective as of October 23, 2000, and 18 U.S.C. §2722 through 2724 effective as of September 13, 1994) for motor…

of October 23, 2000, are hereby adopted and incorporated. In addition: “Certified abstract of operating record” means the same as described in Iowa Code section 321A.3(1). “Driver’s license” means the same as defined in Iowa Code section 321.1(20A). “Express written consent” as u…

vehicle records may be obtained at any driver’s license service center or by mail from the Motor Vehicle Division, Iowa Department of Transportation, P.O. Box 9278, Des Moines, Iowa 50306-9278; in person at 6310 SE Convenience Blvd., Ankeny, Iowa; by telephone at 515.237.3110; by…

301.4(1) A requester seeking personal information or highly restricted personal information is required to: a. Complete Form 431069, “Privacy Act Agreement for Request of Motor Vehicle Records,” and submit the form to any driver’s license service center or the motor vehicle divis…

available to recurring authorized requesters upon approval by the department and upon payment of any applicable fees. The requester must complete and submit Form 430030 using a method provided for in rule 761—301.3(321), including any required attachments. This rule is intended t…

301.6(1) A certified abstract of the operating record includes the information that is on the face of an individual’s driver’s license, plus information on the individual’s sanctions, reportable vehicle accidents, and convictions. The certified abstract of operating record does n…

vehicle records of the department provided pursuant to Iowa Code section 321.10 or 321.11 may include: 301.7(1) A $5 fee for an audio recording of a contested case hearing. 301.7(2) A $0.0003-per-record or -line of data bulk data request fee. However, no fee will be assessed to r…

automated driving system. [ARC 9011C, IAB 3/19/25, effective 4/23/25]

herein. In addition: “Conventional human driver” means the same as defined in Iowa Code section 321.514 but does not include a driverless-capable vehicle passenger. “Driverless-capable vehicle” as defined in Iowa Code section 321.514 means the vehicle meets the criteria for autom…

vehicles may be obtained by mail from the Motor Vehicle Division, Iowa Department of Transportation, P.O. Box 9278, Des Moines, Iowa 50306-9278; in person at 6310 SE Convenience Blvd., Ankeny, Iowa; by telephone at 515.237.3156; by email at central.vehicle@iowadot.us; or on the d…

380.4(1) Upon registration of a driverless-capable vehicle under 761—subrule 400.3(16) or notification of a vehicle modification under 761—subrule 400.21(5), the department will notate the vehicle’s SAE level of automation in the records system established under Iowa Code section…

380.5(1) Application. The owner, or manufacturer on behalf of the owner, of a driverless-capable vehicle seeking an exemption under Iowa Code section 321.515(1)“b” may apply to the department to allow driverless operation of the vehicle. Applications are to be made on a form pres…

manufacturer on behalf of the owner to the department under rule 761—380.4(321) or rule 761—380.5(17A,321) may be reported or submitted in aggregate by vehicle make and model. [ARC 9011C, IAB 3/19/25, effective 4/23/25] These rules are intended to implement Iowa Code chapter 17A …

4.1(1) Purpose and scope. It is the policy of the department that free and open examination of public records is generally in the public interest. The purpose of this chapter is to facilitate broad public access to open records and sound determinations with respect to the handlin…

4.2(1) Submission of request for access. a. Submit a request for access to a record to the custodian of the record. If the requester does not know the identity of the custodian, the request may be submitted to the records center at the address in subrule 4.1(3). The records cente…

in rule 761—4.2(22) and are minimum requirements. A statute or another department rule may impose additional requirements for access to certain classes of confidential records. A confidential record may, due to its nature or the way it is compiled or stored, contain a mixture of …

the subject of a confidential record may consent to the confidential record’s release to a third party. The consent must be in writing and must identify the particular record that may be disclosed and the particular person or class of persons to whom the record may be disclosed. …

4.5(1) A person may request that all or a portion of a record be confidential. The request must be submitted in writing to the custodian and: a. Identify the information for which confidential treatment is sought. b. Cite the legal basis that justifies confidential treatment. c. …

Except as otherwise provided by law, the person who is the subject of a record may have a written statement of additions, dissents or objections entered into that record and be filed with the custodian. The statement must be dated and signed by the person who is the subject of th…

information about that person, the department will notify the person of the use that will be made of the information, which persons outside the department might routinely be provided this information, which parts of the requested information are required and which are optional, a…

that are confidential. This rule is not exhaustive. A citation of the legal authority for confidentiality follows each description. The following records will be kept confidential. Records are listed by category, according to the legal basis for withholding them from public inspe…

40.1(1) This chapter is limited to recovery of damages to highways or highway structures in accordance with Iowa Code section 321.475, Iowa Code chapter 321E and 761—Chapter 511. 40.1(2) Information about this chapter may be obtained from the Finance Bureau, Iowa Department of Tr…

“Highway” means any segment of the primary road system or a municipal extension and includes but is not limited to the pavement surface, shoulder, median, earth fill, ditches and vegetation. “Highway structure” means all the appurtenances of a highway, including but not limited t…

40.3(1) Will investigate to determine the person(s) responsible for the damages. 40.3(2) Will summarize the repair or replacement costs and submit the claim to the person(s) responsible for the damage. 40.3(3) May seek recovery through civil court action. 40.3(4) Will deposit the…

part of this chapter. In addition, the following words and phrases, when used in Iowa Code chapter 321 or this chapter, shall have the meanings respectively ascribed to them, except when the context otherwise requires. “Certificate of title” means a document issued by the appropr…

interests. 400.10(1) A sheriff’s levy may be noted as a security interest on a certificate of title by completing Form 411046. The sheriff or sheriff’s deputy shall sign the application in the space where the signature of the owner is ordinarily required and submit with the appro…

shall be made on Form 411033 (Application for Replacement of Iowa Certificate of Title to a Motor Vehicle). All living owners of the vehicle as listed on the certificate of title shall sign Form 411033 unless the application is made by a lienholder. If all owners are deceased, a …

400.12(1) Procedures. An applicant for a certificate of title who cannot provide the supporting documents required in rule 761—400.4(321) is required to comply with the procedure under Iowa Code section 321.24(11), in addition to this rule. a. The applicant shall submit a bond ap…

shall apply for all titling and registration purposes: 400.13(1) Transfer of vehicle owned by two or three persons. If the names of the owners of a vehicle on the certificate of title, the manufacturer’s certificate of origin, or the registration receipt for a vehicle that does n…

400.14(1) The department will cancel a certificate of title when authorized by any provision of law or when it has reasonable grounds to believe that the person holding the certificate of title, purportedly issued for the vehicle, has no immediate right to possession of the vehic…

specially constructed, reconstructed, a street rod or a replica vehicle. 400.15(1) Definitions applicable to this rule. a. “Ownership document for the vehicle” means the certificate of title, the manufacturer’s certificate of origin, the junking certificate, or other evidence of …

400.16(1) Temporary use of vehicle without plates. A person who acquires a vehicle that is currently registered or in a dealer’s inventory at the time of sale and who does not possess registration plates that may be assigned to and displayed on the vehicle may operate or permit t…