Iowa Administrative Code

The administrator of the payroll system shall mail the monthly payment to each organization within ten working days after the last pay date of each calendar month. Support documentation shall be limited to a listing of employees and amount deducted. These rules are intended to im…

To qualify to receive contributions an organization must: 43.2(1) Be eligible to receive contributions which may be deducted on the contributor’s Iowa individual income tax return. 43.2(2) Have 100 or more eligible state officers and employees participating for any payroll system…

The enrollment period shall be designated by the charitable organization. 43.3(1) Employees will be provided a list of qualified organizations at least semiannually. 43.3(2) Reserved.

In order to qualify as a “charitable organization” under the terms of this program, each organization must file an annual certification with the administrator of the payroll system. The certification must show: 43.4(1) That the organization is eligible to receive contributions as…

A payroll system for the purpose of this chapter is the following: 1. State of Iowa centralized. 2. Department of transportation. [ARC 4134C, IAB 11/21/18, effective 12/26/18]

The administration of payroll deductions for charitable organizations must be done on authorization forms approved by the department of administrative services, state accounting enterprise. The responsible official in charge of each payroll system may be designated by the departm…

When there is more than one unit within an eligible charitable organization, the designated payee is the organization that qualified under the provisions of 11—43.2(70A).

Contributions for payroll deductions must be a minimum of $1 per deduction. The frequency of the deductions shall be compatible with the payroll system.

The office of the department of administrative services, state accounting enterprise, will not distribute literature for charitable organizations with payroll materials.

The state of Iowa may grant eligible professional/trade associations the right to receive dues deductions from state employees through payroll deduction upon presentation of dues deduction authorization forms signed by state employees.

Agency rules prohibiting solicitation on state property must be followed by all salespersons or agents.

During September of each year, each participating association must, if requested by the department, supply officials in charge of each affected payroll system with a certified list of all state employees who have a professional/trade association dues deduction. The list must cont…

To qualify to receive dues deductions, an association must have and may be required to maintain 100 members or more who are state officers or employees participating in either the centralized payroll system or the department of transportation payroll system. For purposes of meeti…

The administration of dues deductions for qualified professional/trade associations must be done on authorization forms approved by the official in charge of each payroll system.

Authorized deductions must be at least $1. All payroll deductions must be made in equal amounts on a monthly basis, or be made on a basis compatible with the payroll system. Deductions cannot be made for any purpose other than for the payment of dues.

The state of Iowa will not distribute literature soliciting for a dues payment payroll deduction or any other matter with payroll materials.

Each payroll system must allow each employee the opportunity to make a combination of insurance/professional/trade dues deductions to as many as five companies, but no more.

No cash contributions will be accepted or administered through the payroll process or system.

An employee wishing to terminate the deduction shall be required to give 30 days’ notice in writing to the appointing authority of the department in which the employee works.

The administrator of the payroll system must mail the monthly payment to each company within 20 working days after the last pay date of each calendar month. Support documentation is limited to a listing of employees and the amount deducted.

The state of Iowa may grant to a qualified tuition program the right to receive payments from a state officer or employee through payroll deduction upon presentation of a tuition program contribution authorization form signed by the state officer or employee. [ARC 4134C, IAB 11/2…

45.10(1) The officer in charge of the payroll system must send the monthly payment for the benefit of the employee’s account to each eligible qualified tuition program no later than 30 days following the payroll deduction from the wages of the employee. 45.10(2) The deduction may…

Salespersons or agents for the qualified tuition program must follow all applicable rules prohibiting solicitation on state property. The designated program representative may schedule presentations of marketing and informational materials provided that the centralized payroll ad…

During September of each year, each participating qualified tuition program must supply the centralized payroll administrator with a certified list, in an acceptable electronic format, of all state employees who have a tuition contribution deduction through any state payroll syst…

If the centralized payroll administrator finds that a qualified tuition program is not complying with the rules in this chapter or the agreement made with the centralized payroll administrator, or if the program is not operating in a manner that the centralized payroll administra…

A qualified tuition program that has been terminated from participation in payroll deduction for tuition contributions may be reinstated when the company has again met program qualifications as set forth in this chapter. [ARC 4134C, IAB 11/21/18, effective 12/26/18] These rules a…

For the purpose of this chapter, the following definitions apply. “Employee” means a nontemporary employee of the state of Iowa. “Payroll system” means any one of the following: 1. State of Iowa centralized. 2. Department of transportation. 3. Iowa State University of Science and…

To be eligible to receive contributions from state employees through payroll deductions, a tuition program must meet the requirements of a qualified tuition program under Section 529 of the Internal Revenue Code and must meet the requirements of this rule. 45.3(1) Minimum number …

An authorized deduction must be a minimum of $1. The frequency of the deductions must be compatible with the affected payroll system. All of an employee’s payroll deductions must be made in equal amounts on a monthly basis or be made on a basis compatible with the payroll system.…

The state of Iowa will not distribute any literature soliciting tuition program contribution deductions or distribute any other materials for a qualified tuition program. [ARC 4134C, IAB 11/21/18, effective 12/26/18]

Each payroll system must allow each employee the opportunity to make tuition contribution payroll deductions to any combination of qualified tuition programs, up to the limit that has been set by the applicable payroll system. [ARC 4134C, IAB 11/21/18, effective 12/26/18]

No cash contributions will be accepted or administered through the payroll process or system. [ARC 4134C, IAB 11/21/18, effective 12/26/18]

An employee wishing to terminate the deduction shall give 30 days’ notice in writing to the department or agency in which the employee works or, in the case of regents institutions, to the officer in charge of the payroll system through which the employee is paid. [ARC 4134C, IAB…

The state of Iowa may grant to qualified insurance companies the right to receive insurance premiums from state employees through payroll deduction upon presentation of insurance deduction authorization forms signed by state employees.

The officer in charge of the payroll system must send the monthly payment to each company within 20 working days after the last pay date of each calendar month. Support documentation is limited to a listing of employees and the amount deducted for each such employee.

Salespersons or agents must follow all applicable rules prohibiting solicitation on state property. The designated company representative may schedule presentations of marketing and informational materials, provided the program administrator has given written approval of said mat…

During September of each year, each participating company must supply the program administrator with a certified list of all state employees who have an insurance premium deduction through each payroll system. The list must contain the same information as required in 46.3(2)“d,” …

If the program administrator finds a company is not complying with administrative rules in this chapter or the agreement made with the state, or if the company is not operating in a manner the program administrator determines to be in the best interest of the state or its employe…

A company that has been terminated from participation in the payroll deduction program may be reinstated when the company has again met program qualifications as set forth in this chapter. These rules are intended to implement Iowa Code section 70A.17. [Filed 6/29/84, Notice 5/9/…

For the purpose of this chapter, the following definitions apply. “Employee” means a nontemporary state employee. “Payroll system” means any one of the following: 1. State of Iowa centralized. 2. Department of transportation. 3. Iowa State University of Science and Technology. 4.…

To qualify to receive insurance premiums from state employees through payroll deductions, an insurance company must be authorized to do business in Iowa and must meet the requirements of this rule. 46.3(1) Minimum number of participating employees. a. The insurance company must h…

Deductions from salaries and wages will not be authorized for any type of insurance that is not approved by the program administrator or which is being provided for by the state, such as: health and dental; term life; and long-term sickness or disability. No insurance coverage of…

Authorized deductions must be a minimum of $1. The frequency of the deductions must be compatible with the affected payroll system. All payroll deductions must be made in equal amounts on a monthly basis or be made on a basis compatible with the payroll system. The deduction will…

The state of Iowa will not distribute any literature soliciting insurance premium deductions or literature pertaining to any other matter on behalf of any company.

Each payroll system must allow each employee the opportunity to make insurance premium deductions to any combination of up to a maximum of four companies.

No cash contributions will be accepted or administered through the payroll process or system.