Kansas Administrative Code

Reallocation. Reallocation means a change in allocation of an existing position with- in an agency from one (1) class to another, at the same or a different level, on the basis of significant changes in the kind, difficulty, or responsibility of the work performed in such positio…

Allocation. Allocation means the as- signment of an individual position to an appropri- ate class. (Authorized by K.S.A. 75-3747; effective May 1, 1979.)

Regular position. “Regular posi- tion” means any position other than a temporary position. This regulation shall be effective on and after December 17, 1995. (Authorized by K.S.A. 75-3747; implementing K.S.A. 75-3746; effective Dec. 17, 1995.)

Reemployment pool. “Reemploy- ment pool” means a pool of persons who: (a) were laid off; (b) in lieu of a layoff, accepted a demotion or transfertoapositioninanothercounty,agency,pro- gram or shift, or to a position with fewer hours; or (c) voluntarily requested to be laid off. T…

Rehire. “Rehire” means any person hired by the state who was previously employed by the state. (Authorized by K.S.A. 1995 Supp. 75-3747; implementing K.S.A. 75-3746; effective Dec. 17, 1995; amended May 31, 1996.)

Reinstatement. “Reinstatement” means rehiring a former permanent state employ- ee within one year of a voluntary termination from the state into a position for which the individual meets the required selection criteria and which is in the same or similar class as the class in whi…

Administrative leave. “Administra- tive leave” shall mean leave with pay that is ap- provedbytheappointingauthorityforanemployee pendingtheoutcomeofaninvestigationofthatem- ployee under K.A.R. 1-9-19 or for other situations in which the appointing authority determines that admini…

This regulation shall be revoked on and after December 17, 1995. (Authorized by K.S.A. 75-3747; effective May 1, 1979; revoked Dec. 17, 1995.)

(Authorized by K.S.A. 75-3706; im- plementing K.S.A. 20-2608, K.S.A. 1997 Supp. 74-4914 and K.S.A. 75-5517; effective Sept. 18, 1998; revoked Jan. 12, 2007.)

Resignation. Resignation means the voluntary termination of employment by an em- ployee. (Authorized by K.S.A. 75-3747; effective May 1, 1979.)

Roster, official. “Official roster” means the employment history and employment status of all individuals in state service. This reg- ulation shall be effective on and after December 17, 1995. (Authorized by K.S.A. 75-3747; imple- menting K.S.A. 75-3746; effective May 1, 1985; am…

Applicant. “Applicant” means a per- son who registers personal information and quali- fications with the state and who applies for a spe- cific vacancy. (Authorized by K.S.A. 75-3706 and K.S.A. 1996 Supp. 75-3747; implementing K.S.A. 1996 Supp. 75-2939 and K.S.A. 75-3746; effecti…

(Authorized by K.S.A. 1980 Supp. 75-3747; implementing K.S.A. 1980 Supp. 75- 2938; effective May 1, 1979; amended May 1, 1981; revoked, T-86-17, June 17, 1985; revoked May 1, 1986.)

(Authorized by and implementing L. 1988, Chap. 325, Sec. 1; effective, T-1-10-28-88, Oct. 31, 1988; effective Dec. 18, 1988; revoked April 13, 1992.)

This regulation shall be revoked on and after December 17, 1995. (Authorized by K.S.A. 75-3747; effective May 1, 1979; revoked Dec. 17, 1995.)

Supervisor. “Supervisor” means an employee in a position that meets all of the fol- lowing criteria: (a) Performs a majority of work that is different from that of the employee’s sub- ordinates; and (b) has the responsibility to authorize or recom- mend in the interest of the emp…

This regulation shall be revoked on and after June 5, 2005. (Authorized by K.S.A. 75-3747; implementing K.S.A. 75-3746; effective Oct. 1, 1999; revoked June 5, 2005.)

This regulation shall be revoked on and after June 5, 2005. (Authorized by K.S.A. 75-3747; implementing K.S.A. 75-3746; effective Oct. 1, 1999; revoked June 5, 2005.)

Temporary position. “Temporary position” means a classified position which is lim- ited to not more than 999 hours of employment in a 12-month period. A temporary position shall not affect the position limitation of an agency. This regulation shall be effective on and after Decem…

Time-on-step. “Time-on-step” means the amount of time an employee must serve on a particular step of the pay grade to be eligible for a step increase. This regulation shall be effective on and after December 17, 1995. (Authorized by K.S.A. 1994 Supp. 75-3747; im- plementing K.S.A…

Transfer. “Transfer” means a change by an employee from one position to another po- sition with a close similarity of duties, essentially the same basic qualifications, and the same pay grade. (Authorized by K.S.A. 1995 Supp. 75-3747; implementing K.S.A. 1995 Supp. 75-2944 and K.…

Appointing authority. (a) “Appoint- ing authority” means a person or group of persons empowered by the constitution, by statute, or by lawfully delegated authority to make human re- source decisions that affect state service, includ- ing designees of the appointing authority as p…

This regulation shall be revoked on and after December 17, 1995. (Authorized by K.S.A. 1982 Supp. 75-3747; implementing K.S.A.75-2947,K.S.A.1982Supp.75-2944;effec- tive May 1, 1979; amended May 1, 1981; amended May 1, 1983; revoked Dec. 17, 1995.)

This regulation shall be revoked on and after December 17, 1995. (Authorized by K.S.A. 75-3747; effective May 1, 1979; revoked Dec. 17, 1995.)

Unclassified service. “Unclassified service” means those positions specifically desig- nated by law as unclassified. This regulation shall be effective on and after June 5, 2005. (Autho- rized by K.S.A. 75-3706 and K.S.A. 2004 Supp. 75-3747; implementing K.S.A. 2004 Supp. 75- 293…

Definitions. (a) “Director” means the director of accounts and reports. (b) “Agency” means the agency employing the participating employee. 80 DEPARTMENT OF ADMINISTRATION 1-21-2 (c) “Payroll savings program” means the state of Kansas program for the purchase of United States sav…

Adoption of federal regulations. The regulations in 31 C.F.R., Part 351, Section 351.0-351.13 prescribed by the savings bond di- vision of the bureau of the public debt, United States department of the treasury, as in effect on July 1, 1991, are hereby adopted by reference. (Auth…

Participation. (a) Any employee may elect to participate in the payroll savings pro- gram on an individual basis. (b) Joint purchase of United States savings bonds by two or more employees shall not be permitted. However, any employee may estab- lish multiple bond accounts in mul…

(Authorized by K.S.A. 75-3706, 75- 5530; effective May 1, 1978; revoked July 12, 1993.)

Limitations. (a) Each participating employee shall designate a whole dollar amount to be deducted in each payroll period which shall: (1) be at least $5.00 per payroll period; and (2) not exceed the amount of the employee’s net pay after all other payroll deductions. (b) Each par…

Custody of funds, disbursements, refunds and transfers. (a) Any payroll deduc- tion in an amount insufficient to issue the denomi- nation selected shall be accumulated and retained in the clearing fund, without interest, until: (1) a sufficient amount is credited to the ac- count…

(Authorized by K.S.A. 75-3706, 75- 5530;effectiveMay1,1978;revokedJuly12,1993.)

(Authorized by K.S.A. 75-3706; effec- tive May 1, 1978; amended May 1, 1979; revoked July 12, 1993.) 1-21-10 and 1-21-11. (Authorized by K.S.A. 75-3706, 75-5530; effective May 1, 1978; revoked July 12, 1993.)

(Authorized by K.S.A. 75-3219; ef- fective May 1, 1979; amended May 1, 1986; re- voked, T-1-4-26-93, April 26, 1993; revoked July 12, 1993.)

Use of state-owned vans in the vanpool program; applicability; definitions. These rules and regulations shall apply except as expressly indicated in this regulation, to the use, charges for use or reimbursement for use of all vans assigned for use in the vanpool program by all pa…

Program administration. (a) The secretary of administration shall be responsible for overall supervision and for decisions regarding expansion or contraction of the scope of the van- pool program. To assist the secretary in making such policy decisions, a program review commit- t…

Passenger requirements. (a)(1) Each person desiring to participate on a month- 82 DEPARTMENT OF ADMINISTRATION 1-23-4 to-month basis in the vanpool program shall com- plete a written application and agreement to par- ticipate. The signed agreement to participate shall be filed wi…

Primary driver requirements. (a) Each person desiring to be a driver in the vanpool program shall apply to the central motor pool on the prescribed form. Each driver applicant shall meet the following minimum requirements: (1) Each applicant shall possess a Kansas driv- er’s lice…

Alternate driver requirements. Each vanpool shall have at least one (1) passenger who is a qualified alternate driver, other than the primary driver. This passenger shall, in the absence of the primary vanpool driver, assume all respon- sibilities for vanpool operations. Alternat…

Supplies, service, maintenance, repair and expenses of operation of state- owned vans. Supplies for, service, maintenance and repair of state-owned vans shall be performed or arranged for under the supervision of the di- rector and pursuant to contracts for such supplies, service…

Major and emergency repairs or purchases. Obligation for repairs to or purchases of a major nature for a state-owned van shall not be made without the prior authorization of the di- rector. A major repair or purchase is defined as one which exceeds seventy-five dollars ($75). Eme…

Accident reporting requirements. If an accident should occur involving any state- owned van, the accident should be immediately reported by the driver or some reliable person to the highway patrol or other law enforcement agency. Statements should not be made to anyone except law…

Signs, decals and bumper stickers prohibited. No van driver shall permit any sign, decal or bumper sticker to be affixed to or remain on any state-owned van unless it has been placed there under the written authority of the director. (Authorized by K.S.A. 1980 Supp. 75-46a08; im-…

Written authorization. (a) Each state employee who desires to participate in the payroll deduction plan authorized by K.S.A. 75- 5531 et seq. for the purpose of making contribu- tions to united way organizations shall enroll in the plan by completing a written authorization on th…

Cancellations or changes of con- tributions or payroll departments. This revo- cation shall take effect on and after October 1, 1988. (Authorized by K.S.A. 1980 Supp. 75-5534; implementing K.S.A. 1980 Supp. 75-5532; effec- tive May 1, 1981; revoked, T-89-1, Jan. 7, 1988; revoked …

Minimum and maximum amounts to be deducted. (a) The minimum united way deduction amount authorized shall be one dollar ($1) per payroll period. (b)Themaximumunitedwaydeductionamount which may be deducted shall be limited only to the amount of compensation that is payable to the e…

Coercion to contribute prohibit- ed. The use of official action or threat of official action by a state officer or employee to coerce or attempt to coerce a subordinate state employee to contribute to a united way organization is pro- hibited. (Authorized by and implementing K.S.…

Write-off procedures. (a) Each state agency shall apply to the director of accounts and reports for authority to write off a receivable when the receivable is past due and the agency has complied with the minimum collection pro- cedures set forth in K.A.R. 1-26-2 and has deter- m…

Minimum collection procedures. Unless the director of accounts and reports ap- proves an agency’s alternative collection proce- dure, each state agency shall perform the follow- ing minimum collection procedures: (a) A record shall be kept for each action taken to collect an acco…

Establishment of canteens, can- teen funds and benefit funds. Requests for the establishment of canteens, canteen funds and benefit funds, as defined by K.S.A. 1980 Supp. 75-3728e, shall be made to the director of accounts and reports. The application shall be made upon the presc…