Kansas Administrative Code

Custodian of funds. A custodian of the canteen fund and benefit fund shall be appointed by the supervisory head of the insti- tution. Each custodian shall be responsible for establishing internal controls over the moneys of these funds and shall maintain the accounting re- cords …

Accounting records and report- ing. (a) Each canteen fund shall maintain the fol- lowing accounting records: (1) sales journal; (2) purchases journal; (3) cash receipts journal; (4) cash disbursements journal; (5) general journal; and (6) general ledger. Accountsincludedinthegene…

Deposits and expenditures. (a) All moneys received by a benefit fund or a canteen fund shall be deposited into the bank account des- ignated by the pooled money investment board. (b) All disbursements from benefit funds and canteen funds shall be made by check from the bank accou…

Canteen coupon books. (a) Can- teen coupon books may be sold by the custodian of the benefit fund. Such coupons shall be ac- cepted on purchases at face value by the canteen cashier when presented by the registered owner. The custodian of the canteen fund, shall present the coupo…

(Authorized by K.S.A. 40-2308; im- plementing K.S.A. 40-2305; effective May 1, 1980; amended, E-81-23, Aug. 27, 1980; amend- ed May 1, 1981; amended, T-84-20, July 26, 1983; amended May 1, 1984; revoked July 12, 1993.)

(Authorized by K.S.A. 40-2308, 75- 3749, K.S.A. 1979 Supp. 40-2305; effective May 1, 1980; revoked July 12, 1993.)

(Authorized by and implementing K.S.A. 1980 Supp. 75-2956b; effective, E-81-14, June 12, 1980; effective May 1, 1981; revoked, T-87-26, Oct. 1, 1986; revoked May 1, 1987.)

(Authorized by and implementing K.S.A. 75-2956b; effective, E-81-14, June 12, 1980; effective May 1, 1981; amended May 1, 1986; revoked, T-87-26, Oct. 1, 1986; revoked May 1, 1987.)

(Authorized by and implementing K.S.A. 1982 Supp. 75-2956b; effective May 1, 1983; revoked, T-87-26, Oct. 1, 1986; revoked May 1, 1987.) SUGGESTION SYSTEM

(Authorized by K.S.A. 75-3747; effec- tive May 1, 1979; revoked May 31, 1996.)

This regulation shall be revoked on and after June 5, 2005. (Authorized by K.S.A. 1994 Supp. 75-3747; implementing K.S.A. 75- 2956a; effective May 1, 1979; amended Dec. 17, 1995; revoked June 5, 2005.) 1-3-3 and 1-3-4. (Authorized by K.S.A. 75-3747; effective May 1, 1979; revoked…

Definitions. (a) “Affirmative action” means a deliberate and sustained effort to iden- tify and eliminate barriers to the employment and advancement of females and minorities. The purpose of affirmative action initiatives shall be to achieve, at all levels, a state government wor…

Equal employment opportunity; affirmative action. In a manner that is consis- tent with K.S.A. 75-2925 and amendments there- to, each appointing authority shall take the fol- lowing steps: (a) Each appointing authority shall implement programs and policies designed to promote equ…

(Authorized by and implementing K.S.A. 75-2956b; effective, E-82-14, July 1, 1981; effective May 1, 1982; amended May 1, 1986; revoked, T-87-26, Oct. 1, 1986; revoked May 1, 1987.)

(Authorized by and implementing K.S.A. 75-2956b; effective, E-82-14, July 1, 1981; effective May 1, 1982; amended May 1, 1986; re- voked,T-87-26,Oct.1,1986;revokedMay1,1987.) 1-30-12 and 1-30-13. (Authorized by and implementing K.S.A. 1981 Supp. 75-2956b; effec- tive, E-82-14, Ju…

(Authorized by and implementing K.S.A. 75-2956b; effective, E-82-14, July 1, 1981; effective May 1, 1982; amended May 1, 1986; re- voked,T-87-26,Oct.1,1986;revokedMay1,1987.)

(Authorized by and implementing K.S.A. 1981 Supp. 75-2956b; effective, E-82-14, July 1, 1981; effective May 1, 1982; revoked May 1, 1986.)

(Authorized by and implementing K.S.A. 75-2956b; effective, E-82-14, July 1, 1981; effective May 1, 1982; amended May 1, 1986; re- voked,T-87-26,Oct.1,1986;revokedMay1,1987.)

(Authorized by and implementing K.S.A. 1981 Supp. 75-2956b; effective, E-82-14, July 1, 1981; effective May 1, 1982; revoked May 1, 1986.) 1-30-18 and 1-30-19. (Authorized by and implementing K.S.A. 75-2956b; effective, E-82- 14, July 1, 1981; effective May 1, 1982; amended May 1…

(Authorized by and implementing K.S.A. 1981 Supp. 75-2956b; effective, E-82-14, July 1, 1981; effective May 1, 1982; revoked May 1, 1986.) 1-30-3 to 1-30-5. (Authorized by and im- plementing K.S.A. 75-2956b; effective, E-82-14, July 1, 1981; effective May 1, 1982; amended May 1, …

(Authorized by and implementing K.S.A. 1981 Supp. 75-2956b; effective, E-82-14, July 1, 1981; effective May 1, 1982; revoked May 1, 1986.)

(Authorized by and implementing K.S.A. 75-2956b; effective, E-82-14, July 1, 1981; effective May 1, 1982; revoked, T-87-26, Oct. 1, 1986; revoked May 1, 1987.)

(Authorized by and implementing K.S.A. 75-2956b; effective, E-82-14, July 1, 1981; effective May 1, 1982; amended May 1, 1986; re- voked,T-87-26,Oct.1,1986;revokedMay1,1987.)

(Authorized by and implementing K.S.A. 75-2956b; effective, E-82-14, July 1, 1981; effective May 1, 1982; revoked, T-87-26, Oct. 1, 1986; revoked May 1, 1987.)

(Authorized by and implementing K.S.A. 75-2956b; effective, E-82-14, July 1, 1981; effective May 1, 1982; amended May 1, 1986; re- voked,T-87-26,Oct.1,1986;revokedMay1,1987.) SERVICES–GENERAL

(Authorized by and implementing K.S.A. 1980 Supp. 75-2956b; effective, E-82-14, 87 Computer Services–General 1-31-2 July 1, 1981; effective May 1, 1982; revoked May 1, 1986.) 1-30-7 and 1-30-8. (Authorized by and implementing K.S.A. 75-2956b; effective, E-82- 14, July 1, 1981; ef…

(Authorized by K.S.A. 75-3706, 75- 4703; effective, E-74-4, Nov. 2, 1973; effective May 1, 1975; revoked May 1, 1978.)

Applicability. (a) These rules and regulations shall apply to all state agencies as de- fined in K.S.A. 1976 Supp. 75-3701. The exclusion specified in K.S.A. 1976 Supp. 75-4705 for board of regents institutions relates only to central pro- cessing of data by computer. Provisions …

Definitions. When used in these administrative regulations, the following words and phrases shall have the meaning indicated: (a) “DCS” refers to and means the division of comput- er services of the department of administration. (b) “Central processing of data by computer,” “data…

Policy and procedures memoran- dum. The framework of policy established by these administrative regulations is designed to set the procedural boundaries within which the direc- torofcomputerserviceswilloperate.Inorderthat information concerning data processing services will be pr…

Same; usage. PPM’s issued over the signature of the director DCS or his or her des- ignee, shall serve the following purposes: (a) A method for distributing information to users that is transitory or subject to frequent change, such as the form in which data is to be submitted fo…

Basis of charges. Charges for data processing services performed by the division of computer services shall be based upon the actual cost of usage of a particular data processing cost center plus distributed overhead costs. Such rates and charges shall be maintained by a cost sys…

Billing periods.UsersofDCSdata processing services shall be billed semi-monthly. When cash reserves are deemed adequate the director may elect to bill on a monthly basis. In the event extraordinary expenses are incurred the director is authorized, with the approval of the secreta…

Usage cost. Data processing cost centers shall be established by breaking down the division’s activities in such a way that rates and charges will reflect equity when they are applied to the user of its services. The actual cost of usage shall be determined by recording informati…

Distributed overhead costs. Dis- tributed overhead costs shall be determined by summing the following fixed and variable costs and then developing average monthly costs on an annual basis: 90 DEPARTMENT OF ADMINISTRATION 1-33-4 (a) Rental of space, including power and air conditi…

Adjustments in factors. Certain adjustments in applicable factors of the cost for- mula will be made to distribute overhead costs equitably to remote terminal users; e.g., terminal operations directly supported by the user’s own labor force and standard forms purchased by the use…

Specific applications costs. Spe- cific applications computer program (software) costs, if procured by the division of computer services, will be charged back to the customer as a separate cost item. Where usage of specific applications software procured by the division is extend…

Formulae for charges. The rates and charges to be made can be expressed in gen- eral terms by the following formula: Where A = the budgeted annual expenditures allocated to a cost center B = the percentage of annual administrative overhead allocated to a cost center C = the perce…

Publication and distribution of rates. The dollar rates charged for data process- ing services developed by the above formula will be published and distributed to all user agencies by policy and procedures memorandum issued by the director of computer services. Rate revi- sions w…

Premium rates. Requests by agen- cies for rapid “turn-around” services that differ from the norm shall be processed at a premium rate. The rates for levels of service will be de- rived from the standard algorithm adjusted by a factor that recognizes the additional costs as- socia…

Discount rates. A discount for night time and weekend computer processing may be developed in order to encourage the use of re- source at those times. In order to recover costs 91 Payment of Rates and Charges 1-35-2 it will be necessary to charge a premium during day time process…

Requests for design and services. State agencies may request systems design and programming services from DCS on a limited basis. This service is designed for those agencies which do not maintain their own systems and pro- gramming staff. The rates for such services will be publi…

Same; format. Requests for ser- vices shall be addressed to the director, DCS, and should follow the format described below: —Statement of the problem or application —Datebywhichasolutionorproductisrequired —A general indication that funds are available for the proposed developme…

Same; options available when DCS cannot provide services. When the scope of work requested is beyond the capability of DCS staff, or when the date by which a solution or product is required cannot be met, the director will so inform the requesting agency. The director may recomme…

Contractual services. An agency desiring to use contractual services shall notify the director of its intention and furnish an estimate of the funds available for the work. The director, DCS, shall act in behalf of the requesting agency and shall prepare bid specifications to pro…

Charges.Alldataprocessingservices performedbythedivisionofcomputerservicesfor other divisions, departments and agencies of the state shall be charged for in accordance with rate schedules established and published as set forth in these regulations. (Authorized by K.S.A. 75-3706 a…

Same; statements. DCS shall pre- pare monthly statements of charges on “interfund 92 DEPARTMENT OF ADMINISTRATION 1-35-3 order-transfer voucher” DA-102 for each user of DCS services. Payment of these charges shall be made to the computer services revolving fund established by K.S…

Same; separate cost centers. Be- cause rates are based on the statutory require- ment for cost recovery (K.S.A. 1976 Supp. 75- 4703(a)), separate cost centers will use separate rates, and the algorithm for one cost center may generate different hourly rates than those of an- othe…

Same; federally funded agencies. For those agencies which are wholly or partly fed- erally funded, the division of computer services will provide supporting detail to the extent that requests for data processing services include pre- cise identification of jobs and accounts to wh…

Schedules for processing batch data specifications. The director of computer services, after consultation with agency heads or their designated representatives, will establish schedules for the central processing of batch data by computer. The schedules so established will be bas…