Chapter 3342-5 | Administration

11.15 PDF: (A) Policy statement. As a state university, it is imperative that the university embrace a coordinated and consistent approach to its official dealings with all federal, state, and local government offices, boards and agencies as provided for in rule. Under the direct…

11.15 PDF: (A) Contracts and agreements including lease agreements negotiated on behalf of the university must be authorized by the president, a vice president or the board.(B) Any person intending to enter into an agreement which will or may bind the university, any of its subpa…

11.15 PDF: (A) Purpose statement. This policy designates the process by which university officials are authorized to negotiate and enter into contracts on behalf of Kent state university in accordance with the authority established in rule 3342-5-04 of the Administrative Code. (B…

11.15 PDF: (A) Policy. In order to provide for the effective and efficient administration of university contract administration, electronic signatures are permissible when executed in accordance with this rule. The university recognizes an electronic signature as legally binding …

11.15 PDF: Policy statement. The president of the university is authorized to request the assistance of other law enforcement agencies in emergency circumstances. This resolution does not prohibit requesting the assistance of other law enforcement agencies by the university polic…

11.15 PDF: Policy statement. In emergency circumstances and after declaration of a state of emergency as authorized by House Bill 1219 of the 108th General Assembly, the president of the university may suspend all or part of the university operations. Such suspension may exceed f…

11.15 PDF: Policy statement. Recognizing the importance of preserving materials documenting the history of the university, the university archives is designated as the official repository for such items. The university archives has two reasons for its existence, one practical and…

11.15 PDF: (A) Purpose. In order for the university to achieve its goal of providing for the optimal educational development of its students, it may accumulate and maintain records concerning their characteristics, activities and accomplishments.(B) Policy operation. In order to …

11.15 PDF: (A) Purpose. In compliance with the university policy regarding the collection, retention and dissemination of information about students, the administrative policy contained in this rule has been established.(B) Enforcement.(1) The enforcement of this policy will be t…

11.15 PDF: (A) Procedures for release of name and address listings from computer services.(1) Any individual wishing to request rosters, labels or listings of university students, faculty, staff or associates from computer services should go to the appropriate sponsoring agency t…

11.15 PDF: (A) Purpose. First begun in 1967, the university requires that all students having a social security number disclose that number to the university. The student's social security number becomes his or her student I.D. number which is the identifier of the student used o…

11.15 PDF: (A) Policy statement. In accordance with the custom established in institutions of higher learning, the university has no interest in copyright ownership of works of employees and students or in royalties therefrom except when the work is prepared under contract with t…

11.15 PDF: (A) Purpose. It is the policy of the university to encourage appropriate scholarly and creative activity by faculty, staff and students. Foremost among these activities is the production of works disseminating the results of academic research or scholarly study.(1) Aut…

11.15 PDF: (A) The university has official letterhead stationery approved by the administration.(B) All offices and departments are to use the official letterhead for all off-campus communications. Except for formal or ceremonial purposes, letterhead stationery should not be used…

11.15 PDF: (A) Policy. All publications bearing the seal or imprint of the university must be processed by the publications and printing office. The publications and printing office is a resource office for all members of the university community and is concerned with quality of …

11.15 PDF: (A) Purpose. No office, faculty or staff member can purchase printing without initiating such action through the publications and printing office. Unless the request for printing is approved by the major budget officer and the manager of publications and printing, the …

11.15 PDF: (A) Policy statement. This policy applies to all Kent state university employees who manage and/or participate in maintenance of university social media account activity in platforms ranging from, but not limited to, YouTube, Facebook, LinkedIn, Twitter, Google+, Flick…

11.15 PDF: (A) Purpose. This rule provides guidance on the creation and production of films, tapes, audio visual materials, audio materials, manuals, books, workshops, and other such items, which will stimulate faculty and staff interest in their production in such a manner that …

11.15 PDF: (A) Policy. All videos, films and slide presentations that are developed primarily for external public relations purposes and are presented as a production of Kent state university must be reviewed by the university video/slide review committee. It is not the intent of…

11.15 PDF: (A) All requests for videotapes, films, or slide presentations covered by this rule shall be reviewed by the university video/slide review committee.(B) Cost estimates for videotapes and slide presentations are written by the instructional resources center, teleproduct…

11.15 PDF: Purpose. The president is directed to include specifically in his duties of general supervision the duty to regulate the use of grounds, buildings, equipment, and facilities of the university and the conduct of the students, staff, faculty, and visitors to the campus s…

11.15 PDF: (A) Purpose. All physical facilities of the university, including space for activities, are the property of the state of Ohio and are subject to all regulations governing the operation and use of such.(B) Scope. This policy applies to all university owned, operated, or…

11.15 PDF: (A) Policy statement. Any individual or entity seeking to utilize university property, facilities, personnel and/or use identifiable university landmarks/ buildings/logos for a commercial or other non-university initiated purpose must submit a written proposal to the u…

11.15 PDF: (A) Policy statement. The purpose of this policy is to establish procedures and controls for the use of all radioactive materials and radiation use at the university. The requirements for the program aligns with the requirements of the Ohio department of health/ bureau…

11.15 PDF: (A) Policy statement. Kent state university is committed to providing reasonable accommodations to persons with disabilities and to fulfilling its responsibilities under federal and state laws and regulations. In addition, the university aims to foster a healthy, safe,…

11.15 PDF: (A) Purpose. In order to provide maximum privacy and security for individual office space. the following administrative policy applies to all university offices assigned to one or more individuals.(B) Operational procedure.(1) A person may enter an assigned office spac…

11.15 PDF: (A) Purpose. This policy serves to promote the safety, security, and privacy of the Kent state university community by regulating the use of unmanned aircraft systems, commonly known as drones, in accordance with applicable federal, state, and local laws, including fed…

11.15 PDF: (A) Purpose. Kent state university is committed to enhancing the quality of life of the campus community by implementing and integrating the best practices in safety and security technology. Video surveillance and electronic systems are an integral component of any saf…

11.15 PDF: (A) Policy statement. The purpose of this rule is to promote consistency between the use of "the rock," as defined herein, and other similar policies currently effective that provide certain time, place, and manner restrictions for university property so as not to subs…

11.15 PDF: Policy statement. The university supply center shall receive all supplies and equipment, store same as is required, make proper accounting, maintain inventory records, make distribution to the various offices and departments of the university, and authorize, insofar as…

11.15 PDF: (A) Policy purpose. The purpose of this policy is to document the responsibilities and requirements related to capital asset handling and recordkeeping of university property, including capital assets. The associate vice president for facilities planning and operations…

11.15 PDF: (A) Policy purpose. The purpose of this policy is to document the responsibilities and requirements related to the disposal and sale of Kent state university (KSU) surplus property by university facilities management (UFM) campus surplus. UFM campus surplus has been de…

11.15 PDF: (A) Purpose. This policy serves to provide the administrative process for event registration of university facilities and grounds, as well as the conditions under which unregistered, non-exclusive use of university grounds may be permitted. Each regional campus shall c…

11.15 PDF: (A) Purpose. This policy provides the requirements for administrative offices and instructional units of the university in planning events that consider the accessibility of participants, including those with disabilities, in accordance with the university's duties und…

11.15 PDF: (A) Purpose. The university strives to provide a safe and secure environment and to meet the educational and professional needs of students and employees. Toward this end, these procedures establish open and closed periods for university property, provide for extension…

11.15 PDF: Policy statement. The flag on the front campus shall be lowered to half-staff only during periods of national mourning as declared by the federal government, or as directed by the office of the governor of the state of Ohio. Authorized By: 3341.01 Amplifies: 3341.01, 3…

11.15 PDF: (A) Purpose statement. This policy provides for the issuance and accountability of all keys and access cards, which control access to university-owned, operated, or leased properties (collectively "university property"). University facilities management (UFM), through …

11.15 PDF: (A) All University vehicles are to be acquired in compliance with university purchasing policy maintained in rule 3342-5-12.3 of the Administrative Code.(B) Automobiles, excluding gifts in kind, are to be selected with participation and guidance from the procurement de…

11.15 PDF: (A) University-owned vehicles assigned to a department shall be used only for official university business(B) Only university employees are permitted to drive motor vehicles owned or leased by the university. Students are not permitted to drive a university owned vehic…

11.15 PDF: (A) Policy statement. As a condition of being recognized by Kent state university as a registered student organization within the center for student involvement, each student organization expressly agrees only to use vehicles provided by the university fleet services o…

11.15 PDF: (A) Vehicle rentals. In order to process all necessary material, written requests for use of vehicles must be presented to the center for student involvement at least twenty-one calendar days in advance of the intended use by a member of a registered student organizati…

11.15 PDF: (A) Purpose. This administrative policy and procedure is established to provide a fair and objective process by which to resolve nonstudent visitor behavior deemed detrimental to the university community.(B) Definitions.(1) Persona non grata. For the purposes of this r…

11.15 PDF: (A) Purpose. Skateboards, rollerblades, and bicycles can provide a recreational outlet and a convenient and economic method of traveling across an expansive campus.(B) Policy statement. It is expected that these conveyances will be operated in a proper manner with prin…

11.15 PDF: (A) Purpose. Those commuting within Kent state university, in order to provide a safer environment for inner-campus commuting, are required to abide by the following.(B) Scope of authority. Facility curators and other university officials have authority to enforce this…

11.15 PDF: (A) Policy statement. The president of the university shall be responsible to provide overall leadership for voluntary gift support and other philanthropic and development initiatives at Kent state university. Furthermore, the president, or designee, shall be responsib…

11.15 PDF: (A) Policy statement. Kent state university may name facilities and academic programs in order to recognize donors who make gifts that significantly advance the university's ability to carry out its instruction, research and public-service missions.(B) Scope. This poli…

11.15 PDF: (A) Policy statement. The following amounts are established by the president as the minimum levels support for the naming opportunities established in rule 3342-5-13.1 of the Administrative Code.(1) Minimum levels for facilities:(a) New facilities: Thirty-three to fift…