Ohio Administrative Code

(A) The department shall execute a written contract with each community residential provider from which residential services are to be purchased. The contract shall:(1) Include all terms of the contract in one instrument, be dated, and be executed by authorized representatives of…

(A) The purpose of this rule is to describe prohibited activities by department of youth services (ODYS) personnel, visitors, or trespassers to ODYS property and institutions. Prohibited activities are those deemed threatening to the safety and welfare of the youth.(1) All ODYS p…

(A) This rule is to set guidelines for the search of visitors and employees at various institutions operated by the Ohio department of youth services (ODYS). These guidelines are intended to assure the ability of ODYS to prevent the introduction of weapons or other contraband int…

The procedure of the department of youth services for giving public notice relative to the adoption, amendment or rescission of rules under Chapter 119. of the Revised Code shall be:(A) The department shall cause a statement of its intention to consider adopting, amending or resc…

(A) "Admissions officer" means for purposes of this chapter, the admissions officer is that person responsible for carrying out the admissions process.(B) "Admissions process" means the point of entry into a program, during admission processing, the child receives an orientation …

(A) ApplicationAny CRC which is designed to accommodate not more than one hundred fifty children at any one time, and which believes that it meets the requirements of Chapter 5139-35 of the Administrative Code, may apply for approval from the department. The department will post …

(A) The following standards are mandatory:(1) The community residential center ("CRC") has a policy manual that is made available to staff.(2) The CRC meets all applicable licensing requirements of the jurisdiction in which it is located.(3) The CRC shall allow authorized staff o…

The following standards are mandatory:(A) There exists an adequate system of budgeting and accounting which controls the fiscal operation of the CRC.(B) Juveniles funds held by the CRC are controlled by generally accepted accounting procedures.(C) A CRC shall not permit public fu…

(A) The following standards are mandatory:(1) When children are present during the waking hours, there shall be at least one child-care staff member for each twelve children at the CRC and a female child care worker shall be on duty at all times when female residents are present.…

The following standards are mandatory:(A) Written policy and procedure provide that all new full-time child-care staff receive eighty hours of orientation training before assuming independent responsibility for a particular job. This orientation training is to include at a minimu…

The following standards are recommended:(A) An admittance record is completed for every child admitted to the CRC and contains at least the following information:Date and time of admission;Name and "also known as (AKA)";Last known address;Legal custody status;Offenses;Sex;Date of…

(A) The following standards are mandatory:(1) The CRC shall have exits that are properly positioned, clear, and distinctly and permanently marked in order to ensure the timely evacuation of children and staff in the event of fire or other emergency.(2) All sleeping rooms in the C…

(A) The following standards are mandatory:(1) The CRC is constructed to provide for physically handicapped persons.(2) Each living unit is designed so that individual rooms, day rooms, and program staff offices are in close proximity to children for purposes of communication and …

(A) The following standards are mandatory:(1) The CRC complies with the regulations of the state or local fire safety authority, whichever has primary jurisdiction over the agency.(2) Written policy and procedure specify CRC fire prevention regulations and practices to ensure the…

(A) The following standards are mandatory:(1) Written policy and procedure limit the use of physical force to instances of self-protection, protection of the child or others, and the prevention of property damage. In no event is physical force justifiable as punishment. In situat…

(A) The following standards are mandatory:(1) Written policy, procedure and practice shall provide that an adequate diet including snacks, when provided by the center, incorporating the four basic food groups based on the most recent dietary allowance is provided to all children.…

The following standards are mandatory:(A) Written policy, procedure and practice shall provide that soap, washcloths, towels, toothbrush, toothpaste, deodorant, shampoo, hair and skin products and personal hygiene supplies be provided to the child by the CRC. (B) Written policy, …

The following standards are mandatory:(A) Written policy and procedure shall require each CRC to have a licensed physician(s) or medical resources such as a hospital or clinic designated for the medical supervision, care and treatment of residents. The CRC shall ensure twenty-fou…

The following standards are mandatory:(A) A CRC shall have a handbook for residents and their families. This handbook shall summarize the information covered by the CRC's statement of purpose and program. In addition the handbook shall contain:(1) Regulations for residents and co…

The following standards are mandatory:(A) Children are not permitted to perform any work prohibited by state and federal regulations and statutes pertaining to child labor.(B) The CRC shall follow all minimum standards and rules of the Ohio department of education, as well as all…

The following standards are mandatory:(A) A CRC shall have a written policy concerning visits and communications between a child and family and friends. The information in this policy shall be included in written materials routinely provided to parents or legal custodians of the …

The following standards are mandatory:(A) No CRC or employee of a CRC shall in any way violate any child's civil rights.(B) A CRC shall have a written policy to ensure that CRC staff and the CRC program protect the following rights of children:(1) The right to a reasonable amount…

(A) The following standards are mandatory:(1) The discipline policies of the CRC shall embrace the philosophy that discipline is to be both constructive and educational in nature. The CRC's discipline policies shall prohibit all punishments including, but not limited to:(a) Any t…

(A) A CRC shall have written policies, procedures and practices to ensure the following:(1) All juveniles that receive program services must be entered into a management information system.(2) Intake/termination forms shall be completed and entered into the management information…

(A) "Absconder" means a juvenile under the authority of the court who fails to remain within the limits of confinement or who fails to return to a facility as directed and who's whereabouts are unknown.(B) "Admissions process" means the point of entry into a program, when the juv…

The department will establish, administer, and monitor a program of financial and technical assistance to grantees for the operation of facilities to serve eligible youth. The administration of the program includes, but is not limited to:(A) Apportioning available funds to those …

The grantee representing the facility is eligible to receive grant funds by following these procedures:(A) Establish a governing board in accordance with the Ohio Revised Code. Governing boards will:(1) Meet a minimum of once per quarter and provide the department with the schedu…

(A) In the event the department notifies the CCF of non-approval of the grant application, per paragraph (B)(3) of rule 5139-36-02 of the Administrative Code, the facility administrator may initiate an appeal in writing within thirty calendar days of the receipt of the notice of …

(A) The CCF will have a fiscal system that accounts for all income and expenditures on an ongoing basis.(B) The CCF administrator will prepare a written, annual budget of anticipated expenditures for approval by the governing jurisdiction.(C) The CCF will have written policies an…

(A) The following expenditures are allowable:(1) Salary and fringe benefits. This category includes salaries and fringe benefits for staff funded by the grant.(2) Overtime. Overtime will be limited to the direct support of operations related to the care and custody of the juvenil…

(A) The department will audit the fiscal and performance records in accordance with generally accepted auditing standards. The scope of the audit will encompass, but not be limited to, the following:(1) An examination of financial transactions, accounts, and reports pertaining to…

(A) The CCF is a facility sanctioned to operate under the standards established by the department and complies with all applicable licensing requirements of the jurisdiction in which it is located.(B) The CCF will have a policy and procedure manual that is approved by the governi…

(A) Each CCF shall have a personnel manual that complies with state and federal law. Employees are required to sign statements acknowledging access to and awareness of personnel policies and regulations. The personnel manual shall be available to employees, and the general public…

(A) The CCF will implement written policies, procedures and practices for the training of all personnel.(B) The training plan will be reviewed and updated based on an annual assessment that identifies current job-related training needs.(C) The CCF will provide an initial eighty h…

(A) A CCF will have a written policy regarding the use of volunteers.(B) If volunteers are used, the CCF will:(1) Have written procedures for securing citizen-involvement programming, including roles as advisors, liaison between the program and the public, direct service roles, a…

(A) The CCF will have a written procedure governing case record management which is reviewed annually. The procedure will include at a minimum:(1) Establishment, maintenance, use, and content of case records(2) Right to privacy(3) Secure placement and preservation of records(4) A…

(A) The CCF conforms to all applicable zoning ordinances.(B) The CCF conforms to all applicable state and local building fire codes. The authority having jurisdiction documents annual compliance. All deficiencies contained within an inspection report will be corrected within the …

(A) The CCF has written fire, storm, evacuation and other emergency plans, which are posted and communicated to all employees and juveniles and reviewed and updated at least annually.(B) The CCF will disseminate written emergency plans to appropriate local authorities. Directions…

(A) The CCF will have written policy and procedure, practice restricting the use of "response to resistance" to instances of justifiable self defense, protection of others, protection of property, and prevention of escapes, and then only as a last resort and in accordance with ap…

(A) The CCF will have a written policy, procedure and practice requiring that all juveniles shall be provided, three meals and a snack, daily. Menus will be reviewed annually by a licensed dietitian or the responsible health care authority to ensure nationally recommended food al…

(A) A CCF shall have written admission criteria that is reviewed by the department's bureau of community facilities, specifying the types of juveniles accepted and detailing grounds for rejection of a referral.(B) The CCF shall not admit any juvenile who is a resident of another …

(A) The CCF will have a written policy and procedure requiring each CCF to have a licensed physician(s) or medical resource such as a hospital or clinic designated for the medical supervision, care and treatment of juveniles. When the health care authority is other than a physici…

(A) The CCF will identify each juvenile's needs, then provide or make referrals as appropriate, which include, but are not limited to psychological, academic, vocational, and personal services.(B) The CCF will have provisions for quality assurance practices to include, but not be…

(A) A CCF will have a written policy, procedure, and practice concerning visits and communications between a juvenile and family and friends, which is reviewed annually and updated as needed. The procedures which are provided to parent(s) and juvenile will include, but not be lim…

(A) The CCF shall have a written policy and procedure which prohibits facility employees from violating any civil rights of juveniles.(B) The CCF will have a written policy to ensure that CCF staff and the CCF program protect the following rights of juveniles:(1) The right to a r…

(A) A CCF will have written policies procedures and practices to ensure the following:(1) All juveniles that receive program services will be entered into a management information system authorized by the department of youth services.(2) Intake/termination forms will be completed…

(A) The following are definitions used in this chapter.Bureau of criminal identification and investigation: the office of the attorney general that conducts background checks, receives and files fingerprints, photographs and other information pertaining to arrested felons and adv…