Ohio Administrative Code

19.03 PDF: (A) Each Title IV-E agency as defined by rule 5101:2-1-01 of the Administrative Code, private child placing agency (PCPA), private noncustodial agency (PNA), residential care facility, substance use disorder (SUD) residential facility, as defined in rule 5101:2-1-01 of…

19.03 PDF: (A) The Ohio putative father registry (OPFR), as defined in rule 5101:2-1-01 of the Administrative Code, is designed to:(1) Facilitate the registration of putative fathers who want to be notified in the event that their child may be placed for adoption.(2) Facilitate i…

19.03 PDF: (A) The public children services agency (PCSA), private child placing agency (PCPA) or private noncustodial (PNA) shall obtain information for the social and medical histories of the biological parents from the following sources:(1) Written information and interviews w…

19.03 PDF: (A) A public children services agency (PCSA), private child placing agency (PCPA) or private noncustodial agency (PNA) that places children for adoption or participates in the placement of children for adoption shall have a current written adoption policy.(B) The polic…

19.03 PDF: (A) A public children services agency (PCSA), private child placing agency (PCPA), private noncustodial agency (PNA) or court that engages in the provision of foster care or adoption services shall employ or have under contract assessors who are responsible for, but no…

19.03 PDF: (A) The public children services agency (PCSA), private child placing agency (PCPA) and private noncustodial agency (PNA) shall maintain a log of inquiries from persons interested in being adoptive parents. The agency shall document in the log any follow-up for each in…

19.03 PDF: (A) A public children services agency (PCSA), private child placing agency (PCPA) or private noncustodial agency (PNA) that acts as a representative of the Ohio department of job and family services (ODJFS) in recommending foster homes for certification or participates…

19.03 PDF: (A) A public children services agency (PCSA), private child placing agency (PCPA), or private noncustodial agency (PNA) shall request that the bureau of criminal investigation (BCI) conduct a criminal records check on prospective adoptive parents and adult members of t…

19.03 PDF: (A) A public children services agency (PCSA), private child placing agency (PCPA) or private noncustodial agency (PNA) that acts as a representative of the Ohio department of job and family services (ODJFS) shall:(1) Inform all individuals applying for adoption homestu…

19.03 PDF: (A) All adoption homestudies shall be updated every two years from the date of approval of the initial homestudy or the date of approval of the most current update, whichever is more recent. If a homestudy is simultaneously approved for adoption and certified for foste…

19.03 PDF: (A) An approved adoptive parent shall notify the recommending agency within one hour of any of the following circumstances involving an adoptive child whose adoption is not finalized:(1) A serious injury or illness involving medical treatment of the adoptive child.(2) …

19.03 PDF: (A) A public children services agency (PCSA), private child placing agency (PCPA), or private noncustodial agency (PNA) shall not deny any person the opportunity to become an adoptive parent on the basis of race, color or national origin (RCNO) of that person, or of th…

19.03 PDF: (A) Prior to placing a child with the adoptive parent(s), the public children services agency (PCSA) or private child placing agency (PCPA) shall provide the prospective adoptive parent(s) with information about the child and any special needs of the child, identified …

19.03 PDF: (A) The public children services agency (PCSA) or private child placing agency (PCPA) that holds permanent custody of the child shall begin services to prepare the child for adoptive placement no later than the date of the permanent custody. The date of permanent custo…

19.03 PDF: (A) Visits and contacts shall be conducted by an assessor within the public children services agency (PCSA) or private child placing agency (PCPA) that has full responsibility for case planning and case management of the child's case.(1) If the assessor assigned to the…

19.03 PDF: (A) For the purpose of this rule, "agency" means a public children services agency (PCSA), private child placing agency (PCPA) or private noncustodial agency (PNA) certified by ODJFS that places a child or assists in placing a child for adoption.(B) Each agency shall h…

19.03 PDF: (A) The following definitions apply for the purposes of this rule:(1) "Sharing an adoptive homestudy" means forwarding an approved adoptive homestudy to a public children services agency (PCSA), private child placing agency (PCPA), or comparable agency in another state…

19.03 PDF: (A) The assessor shall inform birth parents who enter into a voluntary surrender agreement that:(1) Birth parents will be required to complete the JFS 01693, "Ohio Law and Adoption Materials" which will indicate their decision regarding the release of identifying infor…

19.03 PDF: (A) A child study inventory (CSI) shall be developed and completed within thirty days after the public children services agency (PCSA) or private child placing agency (PCPA) receives permanent custody of a child.(1) If sufficient information is not available to complet…

19.03 PDF: (A) The public children services agency (PCSA), private child placing agency (PCPA) or private noncustodial agency (PNA) shall prepare and maintain adoptive family case records at the time that a JFS 01691 "Application for Child Placement" is received.(B) Each adoptive…

19.03 PDF: (A) The public children services agency (PCSA) or private child placing agency (PCPA) which has placed a child for adoption and for whom the adoption has been finalized, shall permanently maintain an adoptive child case record.(B) An adoptive child case record shall co…

19.03 PDF: (A) Each public children services agency (PCSA), private child placing agency (PCPA) and private noncustodial agency (PNA) shall develop and implement written procedures to review complaints from adoptive applicants, prospective adoptive families and adoptive families.…

19.03 PDF: (A) The public children services agency (PCSA) is to be responsible for the administration of the AA program. Administrative expenditures can be claimed for reimbursement only if AA is a direct responsibility of the PCSA. The PCSA is to be responsible for:(1) Ensuring …

19.03 PDF: (A) The public children services agency (PCSA) is to determine a child is eligible for AA if, prior to the finalization of the adoption, the PCSA finds all of the following:(1) The adoptive parent(s) has an approved homestudy in accordance with rules in Chapter 5101:2-…

19.03 PDF: (A) Prior to the finalization of adoption, the public children services agency (PCSA) is to determine that all of the following special needs criteria have been met and documented in the Ohio comprehensive child welfare information system (Ohio CCWIS) under the child's…

19.03 PDF: (A) AA is available for an eligible child whose adoptive parent(s) enter into an initial AA agreement prior to the child's eighteenth birthday through the end of the month of the child's eighteenth birthday.(B) AA is available for a child with a physical/mental disabil…

19.03 PDF: (A) The monthly amount of the AA payment is determined by negotiation and mutual agreement between the adoptive parent(s) and the public children services agency (PCSA). (B) The PCSA is not to consider the religion, sex, age, disability, race, color, or national origin…

19.03 PDF: (A) The adoptive parent(s) and the public children services agency (PCSA) is to review and sign the JFS 01453 "Title IV-E Adoption Assistance Agreement" prior to the adoption finalization. The PCSA responsible for determining eligibility for AA is also responsible for …

19.03 PDF: (A) The public children services agency (PCSA) is to enter into a JFS 01453 "Title IV-E Adoption Assistance Agreement" without an AA payment if any of the following apply:(1) The adoptive parent(s) and the PCSA, after considering the needs of the child and the circumst…

19.03 PDF: (A) AA monthly payments is to begin when there is a mutually agreed upon AA agreement and all of the following have been completed:(1) The responsible public children services agency (PCSA) determines that the child meets all of the eligibility requirements for AA as d…

19.03 PDF: (A) The adoptive parent(s) of a child with special needs may only apply one time, for AA after the adoption is finalized if one of the following occurred:(1) The public children services agency (PCSA) or private child placing agency (PCPA) knew relevant facts regarding…

19.03 PDF: (A) A child is eligible for retroactive adoption assistance (AA) payment if any one of the following occur:(1) The public children services agency (PCSA) and the adoptive parent(s) mutually agree that the child is eligible for a retroactive adoption assistance payment …

19.03 PDF: (A) The public children services agency (PCSA) responsible for the AA agreement is to provide the adoptive parent(s) with the JFS 01451-B "Title IV-E Adoption Assistance annual assurance of legal responsibility, school attendance and eligibility for continued medicaid …

19.03 PDF: (A) The public children services agency (PCSA) that entered into the AA agreement after February 14, 2018, may suspend the AA payment when all of the following are met:(1) The PCSA is unable to establish contact with the adoptive parent(s) to determine if the adoptive …

19.03 PDF: (A) Prior to the expiration date of the JFS 01453 "Title IV-E Adoption Assistance Agreement," the adoptive parent(s) and the public children services agency (PCSA) may by mutual agreement amend the JFS 01453. The amended agreement is to meet all other requirements of r…

19.03 PDF: (A) The public children services agency (PCSA) that entered into the agreement is to terminate the AA in any of the following circumstances:(1) At the end of the month of the child's eighteenth birthday; or at the end of the month of the child's twenty-first birthday, …

19.03 PDF: (A) The public children services agency (PCSA) is to maintain a separate case record for each AA case.(B) The case record is to contain documentation which supports the PCSA's actions in determining eligibility for AA. The case record is to include the following inform…

19.03 PDF: (A) A child eligible for AA, is eligible for Title XIX medicaid coverage beginning with the effective date of the JFS 01453 "Title IV-E Adoption Assistance Agreement." (B) The public children services agency (PCSA) is to inform the adoptive parent(s) that he or she is …

19.03 PDF: (A) The following definitions are applicable to this rule and supersede any definition contained in rule 5101:2-1-01 of the Administrative Code.(1) "Nonrecurring adoption expenses" are reasonable and necessary adoption fees, court costs, attorney fees, and in accordanc…

19.03 PDF: (A) AA intercounty and interstate case management changes is to be handled as follows:(1) The JFS 01453 "Title IV-E Adoption Assistance Agreement" remains in effect even though the adoptive parent(s) and the adopted child move to another county or state. The responsibi…

19.03 PDF: (A) A child who is a qualified alien, entering the United States on or after August 22, 1996, and who is placed for adoption is to be required to live in the United States for five years before there is eligibility for AA. Pursuant to section 403(b) of the Personal Res…

(A) An applicant seeking to operate a private child placing agency (PCPA) or a private noncustodial agency (PNA) with the purpose of performing any of the functions specified in rule 5101:2-5-03 of the Administrative Code is to electronically submit a complete and correct applica…

19.03 PDF: (A) What specific functions of a public children services agency (PCSA) require certification by the Ohio department of children and youth (DCY)?Certification is required for a PCSA to:(1) Operate children's residential center(s).(2) Operate group home(s).(3) Operate r…

19.03 PDF: (A) The department may consider an agency to have met a certification requirement if the agency can document to the satisfaction of the Ohio department of children and youth (DCY) that it has met a comparable requirement to be accredited by a nationally recognized accr…

19.03 PDF: (A) If the administrator or designee of an agency disagrees with any of the findings of noncompliance presented at an exit interview, the administrator or designee may submit an appeal, with supporting documentation, through the Ohio comprehensive child welfare informa…

19.03 PDF: (A) An agency is to submit a corrective action plan for any finding of noncompliance cited by the Ohio department of children and youth (DCY) on a summary of noncompliance, through the Ohio comprehensive child welfare information system (Ohio CCWIS) within fifteen work…

19.03 PDF: (A) Under what conditions may an application for an agency certificate or certification to perform specific functions be denied or revoked?An application may be denied or an existing certificate revoked for the following reasons:(1) Failure to comply with applicable re…