Ohio Administrative Code

19.03 PDF: (A) As used in Chapters 5101:2-5 and 5101:2-9 of the Administrative Code, a "children's crisis care facility" means a facility that has as its primary purpose the provision of residential and other care to the children described in paragraph (A)(1) or (A)(2) of this ru…

(A) What is a new residential facility to do after receiving its certificate? A new residential facility is to provide the following information to all county, municipal, or township law enforcement agencies, emergency management agencies and fire departments with jurisdiction ov…

(A) What is a community engagement plan and who needs one?Every residential facility in Ohio is to have a written community engagement plan. This plan outlines how the facility will communicate with local residents and respond to concerns or incidents that may arise.(B) What kind…

19.03 PDF: (A) As used in this rule:(1) "Base camp" means the permanent or semi-permanent structure at which the basic needs for camp operation, such as resident housing, water supply and septic systems, permanent toilet and cooking facilities, are provided.(2) "Mobile camp" mean…

19.03 PDF: (A) A residential facility that is certified by the Ohio department of job and family services (ODJFS) and accepts children for placement is to comply with the requirements in this rule. Agencies whose initial certification date is on or after October 1, 2020 are to be…

19.03 PDF: (A) Residential infant care center (RICC) means a facility that has as its primary purpose the provision of residential services for infants affected by substance use and the preservation of families through infant diversion practices and programs.(B) A residential inf…

19.03 PDF: (A) A family preservation center (FPC) certificate is obtained by a facility actively being licensed first as either a children's crisis care facility, or a residential infant care center, and by meeting the qualifications outlined in this rule.(B) A FPC is to obtain a…

19.03 PDF: (A) A scholars residential center (SRC) is a center that meets all of the following:(1) The center is a certified affiliate in good standing of a national organization with a mission to help underserved children in middle school and high school in a comprehensive manne…

(A) Which agencies are to provide notice about discrimination complaint procedures to prospective foster or adoptive parent?Each public children services agency (PCSA), private child placing agency (PCPA), and private noncustodial agency (PNA)is to provide a written notice of the…

(A) Who may a public children services agency (PCSA) enter into a contract with to assist performing its duties?Except as specified in paragraph (B) of this rule, a PCSA may enter into a contract with a county department of job and family services (CDJFS); county boards of mental…

(A) Are public children services agencies (PCSAs) and private child placing agencies (PCPAs) required to designate a MEPA monitor?Yes, each PCSA and PCPA is to designate a person to serve as the agency's internal monitor for the purposes of the Multiethnic Placement Act, Oct. 20,…

19.03 PDF: (A) What is to be included in the public children services agency's (PCSA) case records?The PCSA is to maintain all information described in section 5153.17 of the Revised Code. "Case record" means the permanent documentation of the assessment/investigation and the pro…

19.03 PDF: (A) What is the county memorandum of understanding to address child abuse and neglect?It is a document describing operating procedures that officials are to follow when conducting child abuse or neglect assessments/investigations. Throughout this rule, the county child…

(A) What is the Ohio's comprehensive child welfare information system (CCWIS)?The comprehensive child welfare information system is a federally recognized case management information system that the state of Ohio has developed to support its child welfare program needs. Ohio's CC…

19.03 PDF: (A) When can a public children services agency (PCSA) or private child placing agency (PCPA) place a child in substitute care? A PCSA or PCPA may place a child in substitute care only after assuming or retaining custody of the child.(B) Can a PCSA or PCPA place a child…

19.03 PDF: (A) What is the first step when a child cannot remain in their home?The public children services agency (PCSA) or private child placing agency (PCPA) is to explore placement with maternal or paternal relatives, including a non-custodial parent, to determine their willi…

19.03 PDF: (A) How can a public children services agency (PCSA) or private child placing agency (PCPA) accept temporary custody of a child by agreement from a child's parent, guardian or custodian? The DCY 01645 "Agreement for Temporary Custody of Child" is to be properly execute…

19.03 PDF: (A) Who can voluntarily surrender a child into permanent custody? The parents, guardian, or other persons having custody of a child may voluntarily surrender the child into the permanent custody of a public children services agency (PCSA) or private child placing agenc…

19.03 PDF: (A) Can an agency deny someone the opportunity to become a foster caregiver based on race, color, or national origin (RCNO)? A public children services agency (PCSA), private child placing agency (PCPA), or private noncustodial agency (PNA) is not to deny any person th…

11.15 PDF: (A) What is the kinship support program?The kinship support program (KSP) is available to eligible kinship caregivers to provide financial payments for the placement of children in the kinship caregiver's home. The Ohio department of children and youth (DCY) is to coor…

19.03 PDF: (A) Who is to provide preplacement services? Each public children services agency (PCSA) or private child placing agency (PCPA) is to provide or arrange preplacement services to the child and their parent, guardian, or custodian when substitute care placement of the ch…

19.03 PDF: (A) What are the responsibilities of the public children services agency (PCSA) or private child placing agency (PCPA) that holds custody of a child regarding caseworker visits and contacts with the child and substitute caregivers? The PCSA or PCPA that holds custody o…

19.03 PDF: (A) What are the responsibilities of the public children services agency (PCSA) or private child placing agency (PCPA) that holds custody of a child regarding caseworker visits and contacts with a child under the care and supervision of a residential facility?(1) The P…

19.03 PDF: (A) What is the early and periodic screening, diagnosis, and treatment (EPSDT) program? The EPSDT program is a federally mandated program as defined in 42 U.S.C. 1396d(r) (2017) that provides comprehensive preventive health services to medicaid-eligible individuals fro…

19.03 PDF: (A) What is the responsibility of a public children services agency (PCSA) or private child placing agency (PCPA) regarding the coordination of health care for a child who enters substitute care or experiences a placement change?The PCSA or PCPA is to coordinate health…

19.03 PDF: (A) What is the minimum information to be included in a lifebook?(1) Information regarding the child's birth.(2) Information regarding the birth parent and birth family.(3) The child's developmental milestones.(4) Information on placements.(5) The child's education his…

19.03 PDF: (A) How often are agencies to review the necessity for continued substitute care placement? Each public children services agency (PCSA) or private child placing agency (PCPA) is to determine the necessity for continued substitute care placement of each child, whether t…

19.03 PDF: (A) What steps must a private child placing agency (PCPA) take if a child in its temporary custody or planned permanent living arrangement dies?(1) Notify the public children services agency (PCSA) and the law enforcement agency with jurisdiction within one hour of it …

19.03 PDF: (A) What information is to be shared with caregivers, as defined in rule 5180:2-1-01 of the Administrative Code, when a public children services agency (PCSA) or private child placing agency (PCPA) plans to place a child into a substitute care setting or respite care s…

19.03 PDF: (A) Who is responsible for arranging visitation for a child in temporary custody? Each public children services agency (PCSA) or private child placing agency (PCPA) is to arrange and provide regular and frequent visitation for a child in temporary custody with the chil…

11.15 PDF: (A) When is the Title IV-E agency (hereinafter referred to as an "agency") to assess if a child is eligible for federal or state benefits identified in paragraph (B) of this rule?For any child entering custody or placement responsibility on or after October 1, 2025, th…

19.03 PDF: (A) All residential QRTP facilities certified after October 1, 2020, are to submit the DCY 02911 "Title IV-E Single Cost Report" as described in rule 5180:2-47-26.1 of the Administrative Code in order for Title IV-E Agencies to be reimbursed their foster care costs whe…

(A) For which reports does the public children services agency (PCSA) need to complete the "Safety Assessment" in Ohio's comprehensive child welfare information system (CCWIS)?The PCSA is to complete the "Safety Assessment" in Ohio's CCWIS for the following reports when the child…

(A) What is a "safety plan" and when does a public children services agency (PCSA) develop and implement a safety plan?(1) A "safety plan" means a specific and concrete strategy for controlling threats of serious harm to a child(ren) or supplementing protective capacities.(2) The…

(A) When does the public children services agency (PCSA) need to complete the "Family Assessment" in Ohio's comprehensive child welfare information system (CCWIS)?The PCSA is to complete the "Family Assessment" in Ohio's CCWIS for the following:(1) Intra-familial child abuse and …

19.03 PDF: (A) What are some examples of reasonable restrictions that a public children services agency (PCSA) might request the court to impose when filing a complaint for an order of protective supervision?The PCSA is to request the court impose reasonable restrictions on the c…

19.03 PDF: (A) What are some examples of reasonable restrictions that a private child placing agency (PCPA) might request the court impose when filing a complaint for an order of protective supervision?The PCPA is to request the court impose reasonable restrictions on the child a…

19.03 PDF: (A) What are the case plan goals a private child placing agency (PCPA) is to use for a "Family Case Plan" for a child?One or more of the following:(1) Maintain a child safely in their own home.(2) Reunify a child with their parent, guardian, or custodian.(3) Place a ch…

19.03 PDF: (A) When is a public children services agency (PCSA) to complete and distribute the DCY 01443 "Children's Education and Health Information" form?The PCSA is to complete and distribute the DCY 01443 when a child is in the custody of the PCSA.(B) To whom is the PCSA to p…

19.03 PDF: (A) When does the PCSA need to complete and implement the "Family Case Plan" pursuant to section 2151.412 of the Revised Code and rule 5180:2-38-05 of the Administrative Code, to provide ongoing services in alternative response?No later than thirty calendar days from t…

(A) When does a public children services agency (PCSA) or private child placing agency (PCPA) conduct an emergency removal of a child from a substitute care setting?(1) The PCSA or PCPA is to conduct an emergency removal of a child from a substitute care setting upon determining …

19.03 PDF: (A) Who qualifies as a bridges' young adult?In accordance with section 5180.428 of the Revised Code, a bridges' young adult is defined as a person to whom the following apply: (1) Emancipated through the legal process of custody termination from a Title IV-E agency on …

19.03 PDF: (A) An emancipated young adult is to submit to a bridges representative a DCY 01626 "Bridges Application" to participate in the program.(B) To be eligible for bridges, an applicant is to meet all of following:(1) Attained the age of eighteen but not attained the age of…

19.03 PDF: (A) Pursuant to 42 U.S.C. 675(8) and section 5101.1411 of the Revised Code, a Title IV-E agency can extend foster care maintenance (FCM) payments, administration, and training payments for an emancipated young adult age eighteen but less than age twenty-one through fun…

(A) "Absent day" means any day that a child is authorized and scheduled to be in the care of the program, but is not in attendance, and child care would have been provided had the child been present with the program.(B) "Adult" means an individual who is age eighteen or older.(C)…

19.03 PDF: (A) How does a caretaker apply for publicly funded child care (PFCC) benefits?(1) The caretaker is to complete a PFCC application and submit the application to the county agency that serves the caretaker's county of residence.(a) A valid PFCC application is submitted u…

(A) What income is used to determine caretaker eligibility for publicly funded child care (PFCC) benefits?The county department of job and family services (CDJFS) is to use gross earned income and gross unearned income to determine child care income eligibility and family copayme…