Ohio Administrative Code

19.03 PDF: Upon receiving a new voter registration application or an application to change an existing voter registration, a board of elections shall do all of the following:(A) Date stamp the application to show the date that it was received.(B) Determine the completeness and va…

19.03 PDF: (A) A board of elections that receives a voter registration application at least thirty days before an election and is satisfied as to the truth of the statements made on the voter registration form shall register the applicant no later than the earlier of following:(1…

19.03 PDF: (A) A board of elections shall not cancel a voter registration record except as provided in section 111.44, division (Q) of section 3501.05, division (C)(2) or (C)(3) of section 3503.19, section 3503.21, division (C) of section 3503.24, and section 3503.33 of the Revis…

19.03 PDF: (A) The secretary of state shall designate no less than two employees of the office of secretary of state to serve as system administrators for the statewide voter registration database.(B) The board of elections shall designate at least one employee of the board to se…

19.03 PDF: (A) A system administrator for the statewide voter registration database for the office of the secretary of state shall conduct a "Manually Triggered Detailed Audit" for each county at least once each calendar year. The statewide voter registration database shall do th…

19.03 PDF: Section 3503.15 of the Revised Code authorizes the secretary of state to enter into agreements with persons or organizations engaging in legitimate governmental purposes to share information or data as necessary for maintenance of the statewide voter registration datab…

11.15 PDF: (A) Each designated agency that registers voters shall implement a program for registering voters in accordance with a voter registration assistance plan adopted by the designated agency and filed with and approved by the secretary of state. The administrative rules co…

11.15 PDF: In order to implement the voter registration program set forth in section 3503.10 of the Revised Code, each designated agency shall submit a plan to the secretary of state in accordance with administrative rules for approval.On or before January first of each succeedin…

11.15 PDF: Each plan shall specify the procedures and personnel through which each designated agency will provide opportunities for its consumers to register to vote, and shall include:(A) The name, address, and the telephone number of the person or persons who shall serve as the…

11.15 PDF: (A) Wherever possible, the employee who provides registration assistance should be the same as the person who gives assistance in the application process for the regular services that the designated agency provides. Each employee assigned to voter registration activiti…

11.15 PDF: (A) Each designated agency, through its agency coordinator, shall collect all registration forms and tally the number of registration forms collected. The total number of registration forms collected by each designated agency since the date of the last transmittal shal…

11.15 PDF: The secretary of state shall prescribe all registration, transmittal and other forms required to be used by each designated agency to do all of the following:(A) Enable each designated agency and the boards of elections to comply with the requirement of sections 3501.1…

11.15 PDF: (A) The registrar of motor vehicles shall designate an employee for the deputy registrar services section to be in charge of and responsible for voter registration within the bureau of motor vehicles. The designated employee may identify other employees within the sect…

19.03 PDF: Section 3503.09 of the Revised Code requires the secretary of state to adopt rules for the electronic transmission by designated agencies, offices of deputy registrars of motor vehicles, public high schools and vocational schools, public libraries, and offices of count…

19.03 PDF: (A) "Designated agency" means an office or agency in the state that provides public assistance or that provides state-funded programs primarily engaged in providing services to persons with disabilities and that is required by the National Voter Registration Act of 199…

19.03 PDF: (A) Every designated agency, other registration agency, and deputy registrar of motor vehicles shall accept completed voter registration application forms, regardless of whether a form was distributed by the designated agency, other registration agency, or deputy regis…

19.03 PDF: (A) The secretary of state shall, within three business days of receipt of a voter registration application from a designated agency, other registration agency, or deputy registrar of motor vehicles, verify the data for information required by rule 111:3-6-03 of the Ad…

19.03 PDF: Each designated agency, other registration agency, and deputy registrar of motor vehicles shall require its employees to be trained to administer the voter registration program, including the electronic transmission program prescribed under this chapter. The training p…

19.03 PDF: Each board of elections shall require its employees to be trained to administer the electronic transmission program prescribed under this chapter. The secretary of state shall provide training to boards of elections. Any employee receiving such training shall not be en…

19.03 PDF: (A) When a board of elections receives by electronic means a new or updated voter registration that has been received by the secretary of state from a designated agency, other registration agency, or deputy registrar of motor vehicles, the board shall maintain the elec…

19.03 PDF: The secretary of state and the boards of elections, their employees and agents, and any third party assisting the secretary of state or boards of elections, shall not permit any direct electronic connection between a designated agency, other registration agency, or dep…

19.03 PDF: (A) For purposes of this rule: (1) "Fair Labor Standards Act" or "Act" means the "Fair Labor Standards Act of 1938," 52 Stat. 1062, 29 U.S.C. 201, as amended. (2) "Full election day" means the period of time between the opening of the polls and the completion of the pr…

19.03 PDF: (A) A board of elections shall provide the office of the secretary of state with a list of all precinct polling locations at which a voter may cast a ballot within the county at the next general or primary election to be held within that county. A county board of elect…

19.03 PDF: (A) Any person may determine the time, place, and purpose of all regular and special meetings of the Ohio ballot board by contacting the elections division of the secretary of state's office.(B) Any representative of the news media may obtain notice of all meetings by …

19.03 PDF: (A) Any person may determine the time and place of all regularly scheduled meetings of the board of voting systems examiners and the time, place, and purpose of all special meetings by contacting the elections division of the secretary of state's office.(B) Any represe…

19.03 PDF: In order to request examination, testing, and approval of equipment, the vendor shall submit the following to the elections division of the secretary of state's office:(A) All applicable hardware;(B) All related procedural manuals, including the standard operations man…

19.03 PDF: (A) The application fee to be submitted to the board for each submission is twenty-four hundred dollars. The fee shall be in the form of a certified check or money order made payable to the treasurer of state. The fee should be delivered to the elections division of th…

19.03 PDF: (A) Consistent with the guidelines and standards of the U.S. election assistance commission, computer software developers must place in escrow with an independent escrow agent a copy of all source code and related documentation, together with periodic updates as they b…

19.03 PDF: (A) All equipment and related materials must be submitted to the board of voting systems examiners for examination and testing. Upon receipt of the application fee and copies of the standard operations manual, the board of voting systems examiners shall call a meeting …

19.03 PDF: (A) During the physical demonstration required under rule 111:3-9-06 of the Administrative Code, the voting machine vendor shall do all of the following:(1) Display and discuss the standard operations manual.(2) Demonstrate ballot set up, including provision for:(a) Ro…

19.03 PDF: (A) In examining equipment and related materials for possible approval, the board of voting systems examiners will generally consider the following:(1) Whether the equipment can be used safely;(2) Whether the equipment can be depended upon to record and count accuratel…

19.03 PDF: The secretary of state shall notify all boards of elections of any certification of equipment within sixty days of determination. Such equipment may then be adopted for use at any election under the following conditions:(A) The equipment is the same model and make as t…

19.03 PDF: (A) A surety bond shall be required to cover the cost of any recount or new election resulting from or directly related to the use or malfunction of equipment.(B) The amount of the bond shall be determined by the secretary of state. Such amount shall be based on the fo…

19.03 PDF: The vendor shall notify the secretary of state of enhancements and significant adjustments to equipment as required under division (F) of section 3506.05 of the Revised Code. Notice may be accomplished by contacting the elections division of the office of the secretary…

19.03 PDF: (A) Upon receipt of an updated manual for equipment certified by the secretary of state and after the vote of a majority of the members, the board of voting systems examiners may require the vendor to submit the equipment to an examination and test in order for the equ…

19.03 PDF: (A) The board of voting systems examiners or the secretary of state shall periodically examine, test, and inspect certified equipment to determine continued compliance. Such re-examination shall be conducted every five years for all equipment.(B) The board of voting sy…

19.03 PDF: The following shall serve as grounds upon which the secretary of state may withdraw the certification of equipment:(A) A board of elections notifies the board or secretary of state of a significant problem with the equipment;(B) The board of voting systems examiners or…

19.03 PDF: At any time after the certification of equipment, the secretary of state may withdraw such certification if grounds are established under the following procedures:(A) Written notice is given to the users and vendor of the grounds for possible withdrawal. Such notice sh…

19.03 PDF: (A) No later than thirty days after receiving the secretary of state's determination regarding the withdrawal of certification, the vendor may request a reconsideration hearing. A vendor who has failed to respond to the secretary of state's notice of possible withdrawa…

19.03 PDF: (A) These standards govern the use of the voter verified paper audit trail system in direct recording electronic (DRE) voting machines in all elections governed by the Ohio Revised Code. These standards shall only apply to DRE systems for which an electronic record of …

19.03 PDF: (A) "Applicant" means any person applying for a notary commission pursuant to section 147.01 of the Revised Code or an online notary authorization pursuant to section 147.63 of the Revised Code.(B) "Authorized education and testing provider" and "authorized provider" m…

19.03 PDF: (A) An authorized education and testing provider, as described in sections 147.021 and 147.63 of the Revised Code, must be approved by the secretary of state. A potential authorized education and testing provider must submit a request to be approved as an authorized pr…

19.03 PDF: (A) Non-attorney notary commission application, education and testing requirements.(1) Non-attorney notary commission applicants must complete a three-hour education program and pass a test administered by an authorized provider.(2) The applicant shall submit to the au…

19.03 PDF: For electronic notarial acts performed by a notary public for a principal in the notary public's physical presence; and for electronic notarial acts performed by an online notary public using audio-video communication for a principal not in the online notary public's p…

19.03 PDF: (A) An online notary public must be physically located within the boundaries of Ohio at the time the notarial act takes place; however, the signer may be located anywhere within the territory of the United States or outside the United States only if the conditions set …

19.03 PDF: Any person may submit a complaint alleging that a notary public has violated one or more of the provisions of Chapter 147. of the Revised Code. The complaint shall be submitted to the secretary of state on a form prescribed by the secretary of state. The form shall be …

11.15 PDF: For purposes of agency 113 of the Administrative Code:(A) "State entity" includes any state department, agency, board, bureau, commission, office or pension system that deposits funds in the state treasury or in a bank account in the custody of the treasurer but not pa…