Oklahoma Administrative Code

Notes Okla. Admin. Code § 260:55-1-26 Adopted by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014 Revoked by Oklahoma Register, Volume 37, Issue 24, September 1, 2020, eff. 9/11/2020

Notes Okla. Admin. Code § 260:55-1-27 Adopted by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014 Revoked by Oklahoma Register, Volume 37, Issue 24, September 1, 2020, eff. 9/11/2020

Notes Okla. Admin. Code § 260:55-1-28 Adopted by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014 Revoked by Oklahoma Register, Volume 37, Issue 24, September 1, 2020, eff. 9/11/2020

Notes Okla. Admin. Code § 260:55-1-3 Adopted by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014 Revoked by Oklahoma Register, Volume 37, Issue 24, September 1, 2020, eff. 9/11/2020

Notes Okla. Admin. Code § 260:55-1-4 Adopted by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014 Revoked by Oklahoma Register, Volume 37, Issue 24, September 1, 2020, eff. 9/11/2020

Notes Okla. Admin. Code § 260:55-1-5 Adopted by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014 Revoked by Oklahoma Register, Volume 37, Issue 24, September 1, 2020, eff. 9/11/2020

Notes Okla. Admin. Code § 260:55-1-6 Adopted by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014 Revoked by Oklahoma Register, Volume 37, Issue 24, September 1, 2020, eff. 9/11/2020

Notes Okla. Admin. Code § 260:55-1-7 Adopted by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014 Revoked by Oklahoma Register, Volume 37, Issue 24, September 1, 2020, eff. 9/11/2020

Notes Okla. Admin. Code § 260:55-1-8 Adopted by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014 Revoked by Oklahoma Register, Volume 37, Issue 24, September 1, 2020, eff. 9/11/2020

Notes Okla. Admin. Code § 260:55-1-9 Adopted by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014 Amended by Oklahoma Register, Volume 32, Issue 24, September 1, 2015, eff. 1/1/2016 Revoked by Oklahoma Register, Volume 37, Issue 24, September 1, 2020, eff.…

Click To View Image Notes Okla. Admin. Code tit. 260, ch. 65, app A Adopted by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014

Click To View Image Click To View Image Notes Okla. Admin. Code tit. 260, ch. 65, app B Adopted by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014

Click To View Image Click To View Image Notes Okla. Admin. Code tit. 260, ch. 65, app C Adopted by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014

Click To View Image Click To View Image Click To View Image Notes Okla. Admin. Code tit. 260, ch. 65, app D Adopted by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014

(a) Definitions. The following words or terms, when used in this Subchapter, shall have the following meaning unless the context clearly indicates otherwise: (1) "Administrator" means the chief executive officer of the Division of Capital Assets Management of the Office of Manage…

(a) A state agency and each driver employed by said agency shall assume the responsibility for : (1) proper maintenance of any Department owned vehicle in its use, according to the maintenance schedule established by the Fleet Manager. (2) proper care and repair of any Department…

Unless a vehicle is otherwise authorized to be unmarked and tagged with a license plate which does not identify it as a state-owned vehicle, vehicles owned or leased by a state agency shall be clearly marked in accordance with applicable state law and Department policy. Notes Okl…

(a) Fleet inventory. The Department shall maintain a current and complete inventory of all state vehicles compiled from the following: (1) Each state agency shall maintain a current and complete inventory of the motor vehicles it owns or leases which includes the following inform…

(a) Agency fleet management policies and procedures. A state agency shall file or update a detailed written description of its current fleet management policies and procedures with the Department annually. State agencies which have made no changes to their fleet management polici…

(a) State vehicle driving conditions. Every driver of a state owned vehicle shall comply with the following conditions: (1) A state owned or leased vehicle shall not be used for personal transportation, e.g. to stores, shopping centers, lakes, parks, golf courses, athletic events…

(a) Fleet operation funding. The Department shall fund all operation, repair, insurance, and maintenance expenses for vehicles issued. (b) Rates. A lease or rental, service, and system maintenance, rate s shall be set by the Department and charged to each agency to recover the co…

(a) Rental reservations. All reservations require prior approval of the Department. (1) An agency shall submit a written request for reservation to the Department prior to the beginning date of the reservation. An agency shall provide sufficient advance notice to ensure vehicle a…

(a) Fleet card purchases. Fuel for Department vehicles shall be purchased from authorized fueling locations with the state issued fleet card furnished with each vehicle.(1) The current vendor of the state fleet card is determined by award of applicable contract. (2) Access to a l…

(a) Department fleet policies. Agencies utilizing Department vehicles shall adhere to policies established by the Fleet Manager. (b) Agency fleet policies. Agencies utilizing their own vehicles shall adhere to an agency fleet policies. (c) Department wrecker service. An owning ag…

(a) Invoices. All invoices or sales slips for expenses, for Department owned vehicles, approved by the Department shall be billed to the Department. An invoice must contain the following: (1) Vendor's legal name, street and mailing address and telephone number; (2) Date of purcha…

(a) The Director of the Office of Management and Enterprise Services promulgates the rules of this chapter pursuant to the authority of 80 O.S., Section 34.2 and subject to the provisions of the Administrative Procedures Act, 75 O. S., Section 251, et. seq. (b) Pursuant to provis…

Notes Okla. Admin. Code § 260:80-1-10 Reserved by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014

(a) Inventory Control System. (1) The agency shall use, maintain and support an automated inventory control system to document and track property receipt, warehouse location, transfer, sale, utilization and disposal. (2) The Agent shall assign an inventory control identifier to p…

Notes Okla. Admin. Code § 260:80-1-12 Reserved by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014

(a) If a donee fails to place donated property into use for the purpose for which it was donated within one year of donation, the Agent shall advise the donee of actions required to return, transfer or dispose of the item at the donee's expense. (b) If a donee ceases to use donat…

Notes Okla. Admin. Code § 260:80-1-14 Reserved by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014

(a) The Agent shall assess, collect and expend service charges for surplus property transferred to eligible donation program donees as authorized by 80 O. S. Sections 34.2 through 34.6 and this State Plan. (b) The Agent shall assess reasonable service charges in a fair and equita…

Notes Okla. Admin. Code § 260:80-1-16 Reserved by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014

(a) The Agent shall inform donees that property the donee receives is subject to the use restrictions and requirements of 41 CFR 102-37, GSA and as specified by this Section. Donees shall acknowledge and agree to restrictions and requirements at the time of acceptance of property…

Notes Okla. Admin. Code § 260:80-1-18 Reserved by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014

(a) The Agent shall adhere to provisions of this section to dispose or abandon/destroy property the Agent is unable to distribute to donees. If the Agent determines that items are not usable, the Agent shall provide a signed request to GSA to seek approval to abandon or destroy t…

Notes Okla. Admin. Code § 260:80-1-2 Reserved by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014

Notes Okla. Admin. Code § 260:80-1-20 Reserved by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014

(a) The Agent currently operates a warehouse to serve eligible donees. The Agent shall ensure fair and equitable distribution of property to donees based on their relative needs and resources and abilities to use the property. The Agent will generally have a firm requirement or a…

Notes Okla. Admin. Code § 260:80-1-22 Reserved by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014

(a) Pursuant to provisions of 49 USC 549, 41 CFR.102-37.380 through 102-37.430 and provisions of this Section, the Agent shall accept and review applications from donee applicants and determine whether an applicant conforms to one of the categories of eligible donees and meets el…

Notes Okla. Admin. Code § 260:80-1-24 Reserved by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014

(a) The Agent shall employ methods to ensure that donees adhere to property use restrictions and requirements pursuant to provisions of 41 CFR 102-37 and Section 580:45-1-37. (b) For items with an OAC of less than $5,000, at any time during property use restriction or requirement…

Notes Okla. Admin. Code § 260:80-1-26 Reserved by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014

(a) Pursuant to provisions of 41 CFR 102-37 . Appendix B, Section (k) and 80 O. S., Section 34.3, the Agent shall consult with donees and seek participation in public or private groups that include donees to determine relative needs and resources of donees, proposed utilization o…

Notes Okla. Admin. Code § 260:80-1-28 Reserved by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014

(a) Periodic internal audits of the Agency's operations and financial affairs shall be conducted in accordance with the schedule established by the Oklahoma State Auditor and Inspector. (b) The Agent shall comply with the external audit requirements and donee audit submission req…