Oregon Administrative Code

105-020-0015 Employee Contributions and Limitations to Retirement (1) The Department of Administrative Services shall deduct an employee’s PERS contribution directly from the employee's wages, unless in conflict with rule, law or collective bargaining agreement. (2) The contribut…

105-040-0001 Equal Employment Opportunity and Affirmative Action (1) Oregon State Government is committed to achieving a workforce that represents the diversity of the Oregon community and being a leader in providing its citizens with fair and equal employment opportunities. Acco…

105-050-0003 Alcohol and Controlled Substance Testing of Employees Having Commercial Drivers License (1) To promote public and employee health, safety and productivity, agency heads shall apply to management service and classified unrepresented employees required to have a Commer…

105-050-0004 Drug Testing of Final Applicants for Certain State Classifications/Positions (1) Oregon State Government provides the public with a drug-free workplace. (a) An appointing authority of an agency providing public safety, mental health services or positions meeting the …

105-050-0025 Injured Worker Preference for Light Duty Assignments (1) Definitions: (a) Agency-at-injury: The state agency that employed the injured worker when the compensable injury occurred. (b) Attending Physician: The physician primarily responsible for the injured worker’s c…

105-050-0030 Injured Worker Preference for Entry-Level Positions (1) Definitions: (a) Agency-at-injury: The state agency that employed the injured worker when the compensable injury occurred. (b) Attending Physician: The physician primarily responsible for the injured worker’s ca…

111-001-0000 Notice of Proposed Rule Changes Prior to adoption, amendment, or repeal of any permanent rule, the Oregon Educators Benefit Board (OEBB) will give notice of the intended action: (1) In the Secretary of State's Bulletin at least 21 days before the effective date as pr…

111-001-0005 Uniform and Model Rules of Procedure The Attorney General's Uniform and Model Rules of Procedure under the Administrative Procedure Act, dated 2024, are adopted as rules of procedure of the Oregon Educators Benefit Board and are made a part of OAR chapter 111. [ED. N…

111-002-0005 Powers and Duties of the Board (1) Pursuant to ORS 243.864, it will be within the powers and duties of the Board to study all matters connected with providing adequate benefit plan coverage for Eligible Employees, Eligible Early Retirees and their Dependents, with co…

111-002-0010 Conduct of Meetings of the Board (1) The board will select one of its appointed voting members as chair and another voting member as vice chair. (2) The chair will conduct and control meetings of the board. The vice chair will preside over meetings in the absence of …

111-005-0010 Policy The policy of the Oregon Educators Benefit Board (OEBB) is to select Contractors and Consultants in an expeditious, fair, and efficient manner that is consistent with the goal of delivering high-quality benefits and other services at a cost that is affordable …

111-005-0015 Renewal, Screening and Selection for Benefits, Vendor and Personal Services Contracts (1) The Board is charged with the obligation of obtaining Benefit Plans for Eligible Employees, Dependents, Eligible Domestic Partners, and Eligible Early Retirees. Oregon Administr…

111-005-0020 Definitions For the purposes of OARs 111-005-0010 through 111-005-0080 the following definitions will apply: (1) "Apparent Successful Proposer" or "ASP" means an organization selected as a result of a competitive and completed Procurement process. (2) “Benefit Plan C…

111-005-0040 Extensive Procurement Process The Board will use the following procedure for Extensive Procurements, except as provided for under OAR 111-005-0046 or 111-005-0048. (1) Announcement. The Board will post Solicitation notices for Benefit Plans or services on ORPIN. The …

111-005-0042 Intermediate Procurement Process Except as provided under OAR 111-005-0046 or 111-005-0048, OEBB will use the following procedure for an Intermediate Procurement: (1) Selection procedure. OEBB will contact a minimum of three Proposers known to OEBB to be qualified to…

111-005-0044 Small Procurement Process For a Small Procurement, OEBB may procure Contractor services in any manner it deems practical, including by direct selection, negotiation and award. (1) Award of Contracts. OEBB will base selections on evaluation criteria which may include,…

111-005-0046 Sole Source Procurement Process OEBB may award a Contract for Benefit Plans or services without competition when OEBB determines in writing that the Benefit Plans or services are available from only one source, or the Contractor is defined as a Qualified Rehabilitati…

111-005-0047 Renewal Process Renewal process. OEBB may renew Contracts with Contractors for as many years as OEBB determines is in the best interest of the state, Eligible Employees, Dependents, Eligible Domestic Partners, and Eligible Early Retirees. OEBB may invite renewal prop…

111-005-0048 Emergency Contract Process OEBB may select a Contractor to provide Benefit Plans or services without following any of the procedures under OAR 111-005-0040, 111-005-0042, 111-005-0044, or 111-005-0046 when required by Emergency. OEBB will determine if an Emergency ex…

111-005-0050 Mistakes (1) Treatment of mistakes. If OEBB discovers certain mistakes in a Proposal before award of the Contract, and the mistakes are not identified as those qualifying as non-responsive to the specifications of the Procurement, OEBB may take the following action: …

111-005-0055 Responsible Proposer (1) Before awarding a Contract, OEBB must establish that the Proposer meets the applicable standards of responsibility. OEBB shall prepare a written determination of non-responsibility for a Proposer if OEBB determines that the Proposer does not …

111-005-0080 Contract Amendments OEBB may amend a Contract without additional competition in any of the following circumstances: (1) The amendment is within the scope of the underlying Procurement. (2) These rules otherwise permit OEBB to award a Contract without competition for …

111-010-0015 Definitions Unless the context indicates otherwise, as used in OEBB administrative rules, the following definitions will apply: (1) “Actuarial value” means the expected financial value for the average member of a particular benefit plan. (2) “Adverse Benefit Determin…

111-015-0001 Eligible Individuals (1) Unless otherwise defined under a separate OEBB administrative rule or a collective bargaining agreement or documented district policy in effect on July 1, 2007, the following individuals are eligible to participate in OEBB-sponsored benefit p…

111-020-0001 Initial Employee Group Phase-in (1) Any employee group in Subject Districts or Provisional Non-subject Districts may elect to participate in benefit plans provided by the Board beginning on October 1, 2008, October 1, 2009, or October 1, 2010, without having to meet …

111-020-0005 Employee Group Phase-in for Non-subject Districts (1) An Employee Group in a Non-subject District may elect to participate in a benefit plan provided by the Board on October 1, 2008, or on October 1 of any following year, or on another date if moving from a plan year…

111-020-0010 Entities Electing to Join OEBB (1) Effective January 1, 2014 an Entity can elect to participate in benefit plans provided by the Board subject to the following conditions: (a) The Entity completes and submits a Notice of Intent to join OEBB at least 90 days prior to …

111-030-0010 Medical, Pharmaceutical, Dental and Vision Plan Selection Criteria Entities may choose or allow all medical, dental and vision plans available in the service area to be available to some or all Entity Employee Groups with the following exceptions: (1) The HMO vision …

111-030-0011 Bronze Medical Plan Offering (1) Effective October 1, 2015, a bronze medical plan option or options will be available for entities to offer employees who: (a) Meet the definition of a full-time employee under the Affordable Care Act (ACA); (b) Are not employed in a b…

111-030-0035 Optional Benefit Plans Selection Criteria (1) Basic Life Insurance — Entities may select or allow one Basic Life plan per Employee Group unless otherwise specified in an OEBB administrative rule. Note: Employee Groups may select one Basic Life amount and offer option…

111-030-0040 Long Term Care (LTC) Benefit Plan Selection Criteria Entities may select or allow LTC options to be available for or to each Employee Group unless otherwise specified in an OEBB administrative rule. OEBB offers employer-paid and employee-paid LTC options. (1) Employe…

111-030-0045 Employee Assistance Program (EAP) Plan Selection Criteria (1) Entities may select or allow an EAP option to be available to all Entity employees including, but not limited to, OEBB benefit-eligible employees and their dependents. (2) Enrollment will happen automatica…

111-030-0046 Development of Health Savings Accounts (HSA) (1) Effective October 1, 2011, OEBB will offer the use of an employer sponsored vendor for Health Savings Accounts (HSA). For purposes of this rule, an HSA vendor will be considered employer sponsored if the Entity offers:…

111-030-0047 Development of Flexible Spending Accounts (1) Effective October 1, 2012, OEBB will offer the use of an employer sponsored vendor for Flexible Spending Accounts (FSAs) including a Health Care Flexible Spending Account, Limited Health Care Spending Account and Dependen…

111-030-0050 Premium Rate Structure Selection Process and Limitations (1) Educational Entities may choose a composite or tiered rate structure for each Employee Group for medical, dental and vision coverage unless otherwise specified in an OEBB administrative rule. The rate struc…

111-040-0001 Effective Dates (1) Effective Dates for Newly Eligible Employees. Initial benefit elections, unless otherwise specified in a collective bargaining agreement or documented entity policy in effect on June 30, 2008, are effective on the later of: (a) The first of the mo…

111-040-0005 Termination Dates (1) Effective October 1, 2011, coverage ends on the last day of the month that eligibility is lost. Requests for coverage termination must be made consistent with a Qualified Status Change as defined by OAR 111-040-0040. (2) Retroactive termination …

111-040-0010 Newly-hired and Newly-eligible Employees (1) Newly-hired and newly-eligible employees must enroll in OEBB-sponsored benefit plans through the OEBB benefit management system or paper equivalent within 31 calendar days of the date of hire or date of gaining eligibility…

111-040-0011 Returning to Benefit Eligible Status (1) A former eligible employee returning to benefit-eligible status with the same entity following an unpaid leave of absence, or termination of employment, or returning from a strike, lock-out, layoff, within six months of the da…

111-040-0015 Removing an Ineligible Individual from Benefit Plans (1) An employee who enrolls them self and/or an eligible person is responsible for removing spouses, domestic partners and children from their OEBB-sponsored benefit plans by submitting completed, applicable forms …

111-040-0020 Open Enrollment (1) Eligible employees may make benefit plan changes or elections and add or remove eligible dependents during open enrollment periods as designated by OEBB. (2) Coverage under OEBB-sponsored benefits plans for an eligible individual added during open…

111-040-0025 Correcting Enrollment and Processing Errors (1) Employee Enrollment Errors. Enrollment errors occur when an Eligible Employee provides incorrect information or fails to make correct selections when making benefit plan elections. The Eligible Employee is responsible f…

111-040-0030 Late Enrollment (1) Late enrollment occurs when an active eligible employee fails to notify their Entity of the Qualified Status Change within 31 calendar days, or unless otherwise specified in rule, of: (a) The date of hire or other benefit eligibility date as ident…

111-040-0040 Qualified Status Changes (QSCs) (1) An eligible employee experiencing a change in family or work status as noted below after an annual open enrollment, or anytime during the plan year, has 31 calendar days beginning on the date of the event to make allowable changes.…

111-040-0050 Declination of Coverage (1) As used in this section: (a) “Opting out of coverage” means that an otherwise eligible employee elects not to enroll in a medical plan and is eligible to receive a portion of the cash contribution or other type of remuneration as provided …

111-040-0055 Surcharges (1) For the purposes of this rule, the following definitions apply: (a) Double Coverage means a subscriber/employee that is also an eligible dependent and is enrolled in two OEBB/OEBB or OEBB/PEBB medical plans. (b) PEBB means the Public Employees’ Benefit…

111-050-0001 Continuation of Group Medical and Dental Insurance Coverage under the Consolidated Omnibus Budget Reconciliation Act (COBRA) COBRA allows an eligible individual losing group health plan coverage due to a qualifying event to continue their coverage for a limited time …