Oregon Administrative Code

414-310-0160 Exceptions to Rules (1) A school-age center may request an exception to a rule on a form provided by CCLD for a specified period of time when: (a) A requirement does not apply to the center; or (b) The intent of the requirement can be met by a method not specified in…

414-310-0170 Policies (1) A school-age center must have written policies identified in 414-310-0170 (2)(a-t) and provide them to: (a) Staff and volunteers at the time of hire and when policies change; and (b) Parents at the time of a child’s enrollment and when policies change. (…

414-310-0180 Emergency Preparedness and Response (1) A school-age center must have a written plan for emergency preparedness that addresses evacuation, relocation, shelter-in-place and lockdown procedures, and responding to medical emergencies and other incidents that center staf…

414-310-0190 Children's Records (1) A school-age center must obtain the following information for each child, in paper or electronic format, prior to the first day of attendance that includes the parent’s signature: (a) The child’s name, date of birth, and home address; (b) Date …

414-310-0200 Immunizations (1) The center must comply with Oregon Health Authority’s administrative rules (see OAR 333-050-0040) relating to the immunization of children. If a child is enrolled in a public or private elementary school, immunizations are not required to be documen…

414-310-0210 Parental Permissions (1) A school-age center must have the following current permissions from parent(s) when applicable: (a) Documentation of permission for a person not listed in the child’s records to pick up the child that includes: (A) Date and time of the permis…

414-310-0220 Arrival and Departure (1) A school-age center may only release a child to a parent or another person named and identified by the parent(s). A person picking up the child must show identification if not known to staff. (2) A school-age center must also be in complianc…

414-310-0230 Staff Records A school-age center must maintain current personnel records for each staff, in paper or electronic format, which include: (1) Name, address and telephone number of staff; (2) Job title and duties; (3) Dates of first and last days on the job; (4) Emergen…

414-310-0240 Program Records (1) A school-age center must maintain records that demonstrate compliance with all rules for 2 years following the record’s creation, such as parent permissions, attendance records, emergency preparedness drills, and pet vaccinations. A school-age cen…

414-310-0250 Items Available to View (1) A school-age center must have the following items available in a prominent and frequently visited location for the parents and public to view: (a) The most current certificate issued by CCLD; (b) All serious valid complaints and serious no…

414-310-0260 Notifications (1) A school-age center must notify CCLD by 5:00pm the next business day of the following items: (a) A change of Program Coordinator; (b) A change in mailing address, when different from the physical address; (c) A change in phone number; (d) A known le…

414-310-0270 General Staffing Requirements (1) A school-age center must ensure that all staff, including persons not counted in the staff-to-child ratio and volunteers: (a) Know and comply with certification rules; (b) Recognize and act to correct hazards to physical safety, both…

414-310-0280 Central Background Registry Enrollment (1) The operator, all school-age center staff and any person 18 years of age or older, who may have unsupervised access to children shall be enrolled in CCLD’s Central Background Registry prior to the issuance of an initial or r…

414-310-0290 Program Coordinator (1) A school-age center must employ staff who meet(s) the qualifications of Program Coordinator as outlined in (2) below. The Program Coordinator is responsible for: (a) Maintaining compliance with all school-age center rules and all conditions pl…

414-310-0300 Program Leaders (1) A school-age center’s Program Leader is responsible for: (a) The supervision of their assigned group of children at all times; (b) The supervision of any assistant program leaders or volunteers assigned to their group; and (c) Maintaining complian…

414-310-0310 Assistant Program Leaders (1) A school-age center’s Assistant Program Leaders support Program Leaders in caring for a group of children under the direct supervision of the Program Leader. (2) An Assistant Program Leader must: (a) Be at least 14 years old; (b) Be with…

414-310-0320 Other Staff and Volunteers (1) A school-age center must verify that all substitutes, prior to being left alone (if qualified to be unsupervised) with children: (a) Are enrolled in the CBR as required under OAR 414-310-0280,Central Background Registry Enrollment; (b) …

414-310-0330 Orientation and Initial Training (1) A school-age center must ensure that all staff, including substitutes, receive an orientation within the first 10 days of hire and before staff have unsupervised access to children. An orientation must include, but is not limited …

414-310-0340 Annual Training (1)A school-age center must ensure the following training requirements are met for each staff: (a) Each school-age center program coordinator or program leader must have at least 15 clock hours of formal training or education annually related to child…

414-310-0350 Training Criteria (1) All staff employed by a school-age center must have an active account with ORO. Staff training must meet the following requirements: (a) Be approved by ORO; and (b) Be at least 1 hour in duration. (2) Staff training that is a component of a staf…

414-310-0360 Staff-to-Child Ratios and Group Size (1) “Ratios” mean the number of staff required to be physically present with a child or group of children. (2) “Group size” is the number of children assigned to staff occupying an individual classroom or well-defined space within…

414-310-0370 Supervision of Children (1) A school-age center must ensure that children have the full attention of the required number of staff at all times who must: (a) Be aware of what each child is doing; (b) Know and take into account the age of each child, the child’s indivi…

414-310-0380 Creating a Climate for Healthy Child Development (1) When communicating or interacting with children, a school-age center must ensure staff maintain a climate for healthy, culturally responsive child development such as: (a) Using a calm and encouraging tone of voice…

414-310-0390 Program Schedule (1) A school-age center must develop, post, and follow a written schedule for each group of children, according to their ages, interests, and abilities. (a) The written schedule should provide a consistent routine while allowing for flexibility to re…

414-310-0400 Activity Plan (1) A school-age center must provide an environment for children where adults' actions demonstrate respect for their changing physical, emotional and intellectual needs. (2) A school-age center must make the emotional and physical needs of children the …

414-310-0410 Behavior and Guidance (1) A school-age center must have a written policy on behavior and guidance of children that is simple and understandable to the child, the parent(s), and all staff (also see OAR 414-310-0170, Policies). (2) A school-age center must have the beh…

414-310-0420 Prohibited Discipline and Actions A school-age center must not use or threaten to use any of the following prohibited actions even if requested or agreed to by parents: (1) Rough or harsh handling of children or use of corporal punishment in any form, including, but …

414-310-0430 Physical Restraint (1) A school-age center may only use physical restraint after complying with all requirements of OAR 414-310-0410, Behavior and Guidance and OAR 414-310-0420, Prohibited Discipline and in accordance with OAR 414-310-0170(2)(n). (2) Physical restrai…

414-310-0440 Center Capacity (1) A school-age center’s licensed capacity is based on a combination of the center’s indoor space, outdoor space, and the number of toilets and sinks. (2) A school-age center may only care for children in activity areas approved by CCLD. (3) A school…

414-310-0450 Facility Structure (1) A school-age center must ensure that children do not have access to heating equipment such as furnaces, fireplaces, stoves, steam and hot water pipes, and electric space heaters, or to cooling equipment such as air conditioner compressors. (a) …

414-310-0460 Water Supply and Plumbing (1) A school-age center’s water supply must be from a public water supply or well, and must be tested for lead, unless the school-age center uses an CCLD approved alternative water source. (a) A school-age center must notify CCLD and all fam…

414-310-0470 Toilets and Sinks (1) A school-age center must provide smooth, washable, easily-cleanable walls and floors in the toileting and handwashing areas. (2) A school-age center must provide toilets that: (a) Are supplied with toilet paper; (b) Have doors that can be unlock…

414-310-0480 Prevention and Management of Hazards (1) A school-age center must ensure that all toxic or potentially dangerous items, such as cleaning supplies and equipment, poisonous and toxic materials, and flammable and corrosive materials, are stored in a manner that prevents…

414-310-0490 Maintenance and Sanitation (1) A school-age center must routinely clean, sanitize and disinfect surfaces and objects that are frequently touched as follows: (a) Clean surfaces with a soap and water solution or spray cleaner and rinse before sanitizing or disinfecting…

414-310-0500 Fire Protection (1) A school-age center must ensure that the building, occupant load, and means of egress, including the number of exits, exiting distances, doors, and exit illumination and signs are maintained in accordance with the requirements of the Oregon Struct…

414-310-0510 Furniture (1) A school-age center must ensure that furniture is: (a) Installed, maintained, and used according to the manufacturer's instructions; (b) Cleanable; (c) Safely constructed and lead free, with no sharp, rough, or sharp edges or loose parts; (d) In good wo…

414-310-0520 Play Materials (1) A school-age center must provide play equipment and materials that are: (a) Appropriate to the developmental needs, interests and abilities of the children; (b) Sturdy and free of sharp points or corners, splinters, protruding nails or bolts, loose…

414-310-0530 Outdoor Space (1) A school-age center must provide an outdoor play area that children can reach safely. (2) If the school-age center is located in a public school and uses the public school playground as the outdoor play space, OAR 414-310-0530(3) through (6) are not…

414-310-0540 Handwashing (1) Staff and children shall wash their hands with soap and warm running water: (a) After using the toilet; (b) After assisting someone with toileting; (c) Before handling food; and (d) Before and after eating. (2) Staff and children must either wash thei…

414-310-0550 Illness (1) A school-age center must observe and monitor each child upon their arrival at the center and throughout the hours of care for symptoms of an illness and obvious signs of infestation or physical injuries. (a) A child's temperature is taken when there is a …

414-310-0560 Injuries (1) A school-age center must have and follow written procedures for handling injuries that are made known to all staff, including: (a) Procedure for requesting or taking a child to emergency medical care; (b) First aid measures for serious accidents; (c) Rou…

414-310-0570 Medications (1) Before a school-age center gives a child any prescription or non-prescription medication, including, but not limited to, pain relievers, cough syrup, and nose drops, the center must: (a) Have a signed, dated, written authorization by the parent(s) on …

414-310-0580 Care of Children with Specific Needs When caring for a child who has or is at increased risk for a chronic physical, developmental, behavioral, or emotional condition and who requires health and related services of a type or amount beyond that required by children ge…

414-310-0590 Kitchen and Food Service Areas (1) If there is no kitchen in the center and if meals or snacks are not catered, a school-age center must observe the requirements under OAR 414-310-0600, Food Service. (2) A school-age center’s kitchen must be separate from any child c…

414-310-0600 Food Service (1) A school-age center’s food service must include the following: (a) Children in care for more than 3 ½ consecutive hours must be served a meal or snack every 3 ½ hours; (b) Children arriving after school are served a snack; and (c) Children scheduled …

414-310-0610 Food Storage and Preparation (1) A school-age center must store, prepare, and serve all food and drink provided by the center in a sanitary manner and protected from contamination. (2) Water for preparing food, drinking or cooking shall not be obtained from handwashi…

414-310-0620 Meals and Snacks (1) Meals and snacks for children must be: (a) Prepared on-site; (b) Obtained from a source approved by the Oregon Health Authority; or (c) Provided by parents. (2) A school-age center must ensure that all meals, snacks and beverages follow the curre…

414-310-0630 Transportation Overview (1) If a school-age center transports children, the center must be in compliance with all applicable state laws, including current vehicle insurance that covers the driver, the vehicle, and all occupants. (a) If a school-age center contracts f…

414-310-0640 Transportation Staffing (1) If a driver is the only adult in the vehicle, a school-age center must ensure that the driver: (a) Meets Program Leader qualifications and training requirements; and (b) Meets additional driver and ratio requirements under OAR 414-310-0640…

414-310-0650 Transportation Safety (1) A school-age center must maintain the following items in the vehicle as well as at the center: (a) An operable phone; (b) Program information including center name, address, and phone number; (c) Proof of vehicle insurance; (d) A checklist o…