Oregon Administrative Code

414-310-0660 Passenger Restraints and Seating A school-age center must meet the following passenger restraint and seating rules to ensure children’s safety during transportation: (1) The manufacturer’s maximum seating capacity for the vehicle is not exceeded; (2) Child passenger …

414-310-0670 Vehicles A school-age center must ensure that all vehicles used for transportation meet the following: (1) Vehicles are identified with the center or business entity name that is easily read by the public (e.g. a small sign in the rear window or a bumper sticker), un…

414-310-0680 Swimming (1) A school-age center must have written permission from each child’s parent before engaging in any swimming activities. (2) A school-age center must provide constant sight and sound supervision of children around any bodies of water. (3) A school-age cente…

414-310-0690 Animals (1) A school-age center must ensure that any animal at the center is: (a) In good health and shows no signs of carrying disease; (b) Friendly toward children with no signs or history of aggression; (c) Kept free of fleas, ticks, and worms; (d) Fully immunized…

414-310-0700 Monitoring and Investigations (1) CCLD may conduct unannounced monitoring visits of a school-age center at least annually for the purpose of determining compliance with these rules and terms and conditions of certification. (2) CCLD may conduct compliance verificatio…

414-310-0710 Suspension, Denial and Revocation (1) CCLD may immediately, and without prior notice, suspend a school-age center’s certification when, in the opinion of CCLD, such action is necessary to protect the children from physical or mental abuse or a substantial threat to h…

414-310-0720 Civil Penalty (1) CCLD may assess a civil penalty of up to $2500 per violation of these rules or terms and conditions of certification. (2) CCLD may assess a civil penalty in addition to any other appropriate legal action, considering: (a) Numbers of previous violati…

414-320-0100 Definitions (1) "Applicant" means a person, business entity, or governing body who submits the child care license application and in whose name the certificate will be issued. (2) "Behavior and Guidance" means the on‐going process of helping children develop self-reg…

414-320-0110 Purpose (1) The purpose of OAR 414-320-0100 through 414-320-1620 is to protect the health, safety, and wellbeing of children when cared for outside their own homes by providing requirements for inspecting, certifying, monitoring, and otherwise regulating care in a ce…

414-320-0130 Application Process (1) An applicant must submit an original and complete application for a certificate on the forms provided by DELC: (a) For the initial certificate; (b) For the annual renewal of the certificate; (c) Whenever there is a change of owner; (d) Wheneve…

414-320-0140 Issuance of Certification (1) Upon receipt of a completed application, a certified ONB program will be evaluated by a representative of DELC to determine if it meets all certification requirements. (2) DELC will issue a regular certified ONB program certification whe…

414-320-0150 Certification Process (1) A certified ONB program must comply with the conditions of the certificate when admitting children, including, but not limited to, capacity, hours of operation, age range, and special conditions. (2) A certified ONB program must allow repres…

414-320-0160 Exceptions to Rules (1) A certified ONB program may request an exception to a rule on a form provided by DELC for a specified period of time when: (a) A requirement does not apply to the certified ONB program; or (b) The intent of the requirement can be met by a meth…

414-320-0200 Policies (1) A certified ONB program must have written policies identified in 414-320-0200(2)(a) –(y) and provide them to: (a) Staff and volunteers at the time of hire and when policies change; and (b) Parents at the time of a child’s enrollment and when policies cha…

414-320-0210 Emergency Preparedness and Response (1) A certified ONB program must have a written plan for emergency preparedness that ONB program staff will follow, unless otherwise instructed by emergency personnel. (2) The emergency preparedness plan must be specific to the cer…

414-320-0215 ONB Benefit Risk Assessments Certified ONB programs must have and follow benefit-risk assessments and risk management plans approved by DELC. These assessments and plans must be submitted to DELC on a form provided by DELC and be available for DELC review at the time…

414-320-0220 Children’s Records (1) A certified ONB program must obtain the following information for each child, in paper or electronic format, prior to the first day of attendance that includes the parent’s signature: (a) The child’s name, date of birth, and home address; (b) D…

414-320-0225 Immunizations (1) A certified ONB program must comply with Oregon Health Authority’s administrative rules (see OAR 333-050-0040) relating to the immunization of children. If a child is enrolled in a public or private elementary school, immunizations are not required …

414-320-0230 Parental Permissions (1) A certified ONB program must have the following current permissions from parent(s) when applicable: (a) Documentation of permission for an individual not listed in the child’s records to pick up the child that includes: (A) Date and time of t…

414-320-0235 Arrival and Departure (1) A certified ONB program shall require that any individual bringing a child to the ONB program remain with the child until the child is accepted by staff. (2) A certified ONB program may only release a child to a parent or another individual …

414-320-0240 Staff Records A certified ONB program must maintain current personnel records for each staff member, in paper or electronic format, which include: (1) Name, address and telephone number of the staff member; (2) Job title and duties; (3) Dates of first and, if no long…

414-320-0250 Program Records A certified ONB program must maintain the following program records, either in paper or electronic format: (1) The current day’s attendance record for each group of children. All caregivers must have access to the attendance records to determine which…

414-320-0255 Record Retention and Access (1) A certified ONB program must retain the following records for two (2) years: (a) After their initial creation for identified Program Records in OAR 414-320-0250; (b) After termination of employment for identified Staff Records in OAR 4…

414-320-0260 Items Available to View (1) A certified ONB program must post the following items in a prominent and frequently visited location for the parents and public to view: (a) The most current certification issued by DELC; (b) All serious valid complaints and serious non‐co…

414-320-0270 Notifications (1) A certified ONB program must notify DELC by 5:00pm the next business day of the following items: (a) A change of director; (b) A change in mailing address, when different from the physical address; (c) A change in phone number; (d) A known legal act…

414-320-0300 General Staffing Requirements (1) A certified ONB program must ensure that all staff, including individuals not counted in the staff-to-child ratio and volunteers: (a) Know and comply with certification rules; (b) Recognize and act to correct hazards to physical safe…

414-320-0310 Central Background Registry Enrollment A certified ONB program must ensure that: (1) The operator, all ONB program staff, and any person 18 years of age or older who may have unsupervised access to children, are enrolled in DELC’s Central Background Registry (CBR) pr…

414-320-0320 Duties and Qualifications of the Director (1) A certified ONB program must employ at least one individual who meets the qualifications of director as outlined in (5) below. The director is responsible for: (a) Maintaining compliance with all certified ONB program rul…

414-320-0340 Duties and Qualifications of Teachers (1) A certified ONB program's teachers are responsible for: (a) The supervision of their assigned group of children at all times; and (b) The supervision of any aides or volunteers assigned to their group. (2) A certified ONB pro…

414-320-0350 Duties and Qualifications of Aides (1) An aide I must: (a) Be at least 14 years old; (b) Meet the initial training requirements (also see 414-320-0370, Orientation and Initial Training); (c) If under 18 years of age, be within sight AND sound of a staff person who me…

414-320-0360 Other Staff and Volunteers (1) A certified ONB program must ensure that substitutes counted in the staff-to-child ratio meet qualifications and initial training requirements for the position they hold. (2) If a certified ONB program uses a volunteer to meet staff-to-…

414-320-0370 Orientation and Initial Training (1) A certified ONB program must ensure that all staff, including substitutes, receive an orientation within the first 10 days of hire and before staff have unsupervised access to children. An orientation must include, but is not limi…

414-320-0380 Annual Training A certified ONB program must ensure the following training requirements are met for each staff as follows: (1) Each certified ONB program director, teacher, and aide II must have at least 15 clock hours of formal training or education annually related…

414-320-0385 Training Criteria (1) All staff employed by a certified ONB program must have an active account with ORO. Staff training must meet the following requirements: (a) Be approved by ORO; and (b) Be at least 1 hour in duration. (2) Staff training that is a component of a …

414-320-0400 Staff-to-Child Ratio and Group Size (1) “Ratio” means the number of staff required to be physically present with a child or group of children. (2) "Group" means a specific number of children assigned to specific staff. (3) When more than one group of children is pres…

414-320-0500 Supervision of Children (1) A certified ONB program must ensure that children have the full attention of the required number of staff at all times who must: (a) Be aware of what each child is doing; (b) Know and take into account the age of each child, the child’s in…

414-320-0510 Creating a Healthy Climate for Child Development (1) When communicating or interacting with children, a certified ONB program must ensure staff maintain a climate for healthy, culturally responsive child development such as: (a) Using a calm and encouraging tone of v…

414-320-0520 Program Schedule (1) A certified ONB program must develop, publish, and follow a written daily schedule for each group of children, according to their ages, interests, and abilities. (a) The written schedule must include a consistent routine that allows for flexibili…

414-320-0525 Activity Plan for All Children (1) A certified ONB program must make the emotional and physical needs of children the first priority of the certified ONB program, ensuring that children get adequate care and prompt attention. (2) A certified ONB program must develop,…

414-320-0530 School-Age Activity Plan (1) A certified ONB program must provide an environment for children where adults' actions demonstrate respect for children’s changing physical, emotional and intellectual needs. (2) A certified ONB program must provide school-age children wi…

414-320-0650 Diaper Changing (1) A certified ONB program must change wet or soiled diapers promptly, checking children’s diapers at a minimum of every 2 hours, or more frequently to meet the individual child’s needs. (2) A certified ONB program must have a designated diaper chang…

414-320-0700 Behavior and Guidance (1) A certified ONB program must have a written policy on behavior and guidance of children that is simple and understandable to the child, the parent(s), and all staff (also see OAR 414-320-0200, Policies). (2) A certified ONB program must have…

414-320-0710 Prohibited Discipline and Actions A certified ONB program must not use or threaten to use any of the following prohibited actions even if requested or agreed to by parents: (1) Rough or harsh handling of children or use of corporal punishment in any form, including, …

414-320-0720 Physical Restraint (1) A certified ONB program may only use physical restraint after complying with all requirements of OAR 414-320-0700, Behavior and Guidance and OAR 414-320-0710, Prohibited Discipline and Actions, and in accordance with OAR 414-320-0200(2)(o). (2)…

414-320-0800 ONB Program Capacity (1) A certified ONB program may only care for children in areas approved by DELC. (2) A certified ONB program’s licensed capacity is based on the licensed outdoor classroom space within the natural space licensed for use by children. (a) There mu…

414-320-0810 Utilities (1) A certified ONB program must ensure that children do not have access to heating equipment such as furnaces, fireplaces, stoves, floor and wall furnace grates, steam and hot water pipes, electric space heaters, gas heaters, or cooling equipment such as, …

414-320-0820 Water Supply and Plumbing (1) A certified ONB program’s water supply must be from a public water supply or well, and must be tested for lead, unless the certified ONB program uses a DELC approved alternative water source. (2) Certified ONB programs operating entirely…

414-320-0830 Toilets and Sinks (1) A certified ONB program must ensure that any toileting options used by children in care are clean and safe prior to the children's use. (2) A certified ONB program must provide at least one of the following bathroom options and may use a combina…

414-320-0840 Prevention and Management of Hazards (1) A certified ONB program must ensure that all toxic or potentially dangerous items, such as cleaning supplies and equipment, poisonous and toxic materials, and flammable and corrosive materials, are inaccessible to children, as…

414-320-0850 Maintenance and Sanitation (1) A certified ONB program must routinely clean, sanitize and disinfect surfaces and objects that are frequently touched, such as tables, as follows: (a) Clean surfaces with a soap and water solution or spray cleaner and rinse before sanit…