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My Page Title1.1PURPOSES AND POLICIESA.The intent, purpose, and policy of these Procurement Regulations shall be to simply, clarify, and continuously modernize the procurement system for State and local government in accordance with the "State Purchases Act," R.I. Gen. Laws § 37-…

My Page Title10.1DEFINITIONSA."Benefits" shall mean monies or gifts provided by the state to or on behalf of individuals or entities (clients, patients, inmates, employees, nonprofit service providers) the distribution of which may not be prescribed by statute, regulation, or pro…

My Page Title11.1INVENTORY WAREHOUSING MANAGEMENTA.Authority for the centralization of management and control of warehousing is set forth in R.I. Gen. Laws § 37-2-12(1).1.Under the jurisdiction of the Chief Purchasing Officer or his designee, action as appropriate shall be taken …

My Page Title12.1AuthorityThis Part is promulgated pursuant to R.I. Gen. Laws §§ 37-2-9 and 37-2-13 by the Department of Administration. The Director of the Department of Administration has the authority to delegate certain procurement authority to the Department of Transportatio…

My Page Title13.1PurposeThe purpose of the General Conditions of Purchase is to provide a comprehensive, clear, consistent and reasonable set of contractual terms to serve as the base agreement between the State of Rhode Island ("State") and a Vendor. These General Conditions, al…

My Page Title14.1PurposeThe purpose of this Part is to govern the suspension and debarment of vendors.14.2AuthorityThis Part is promulgated pursuant to the authority granted in R.I. Gen. Laws Chapter 37-2.14.3Definitions A."Debarment" means exclusion from all procurements and ter…

My Page Title2.1DEFINITIONSA.R.I. Gen. Laws § 37-2-7(3), “Chief Purchasing Officer” for state agencies the shall be the Director of the Department of Administration.B.In accordance with R.I. Gen. Laws § 37-2-7(19) "Purchasing Agent" shall mean:1.any person authorized by a governm…

My Page Title3.1CODE OF ETHICS AND PROFESSIONAL BEHAVIORA.All state employees shall be subject to the provisions of R.I. Gen. Laws § 36-14 and all regulations promulgated by the Rhode Island Ethics Commission, and any special provisions of this section.B.R.I. Gen. Laws § 36-14-1 …

My Page Title4.1PurposeThe purpose of this Part is to govern the prequalification of prospective bidders.4.2AuthorityThis Part is promulgated pursuant to the authority granted in R.I. Gen. Laws Chapter 37-2.4.3DefinitionsA.“Division” means the Department of Administration Divisio…

My Page Title5.1DefinitionsA."Bid" means an executed document submitted by a bidder in response to an Invitation for bids, and except as otherwise defined pursuant to R.I. Gen. Laws § 37-2-18(a) through (h) "Competitive Sealed Bidding" and these regulations, or a Request for Quot…

My Page Title6.1General ProvisionsA.Definitions1."Negotiation" means contracting by the provisions set forth in R.I. Gen. Laws §§ 37-2-19, 37-2-20, and 37-2-21. These sections refer to competitive negotiation, noncompetitive negotiation, and sole source and emergency procurements…

My Page Title7.1DEFINITIONSA.In accordance with R.I. Gen. Laws § 37-2-7(26), "Architect" shall mean a person who, under the provisions of Chapter 5-1-2, by reason of his knowledge of the mathematical and physical sciences, and the principles of architecture and architectural desi…

My Page Title8.1DefinitionsA."Change order" shall mean a written authorization signed by the purchasing agent directing or allowing the contractor to proceed with changes, alterations, or modifications to the terms, conditions, or scope of work on a previously awarded contract. S…

My Page Title9.1AUTHORITY TO MAKE EXCEPTIONS TO THE REQUIREMENT FOR COMPETITIONIn certain circumstances competitive bidding for purchases may not be the most cost- effective approach to procurement. The Purchasing Agent may, with the approval of the Chief Purchasing Officer, waiv…