Washington Administrative Code

(1) If an employee is currently at step L of a salary range, the employee will progress to step M of that same salary range six years from the date they were advanced or appointed to step L. The progression to step M is regardless of what has transpired in the six years since the…

If an employee transfers to a position the time at step L in the previous position will count towards the six years to qualify for step M in the new position.If an employee is demoted (voluntary or involuntary), the time at step L in the previous position will not count towards t…

An employer may adjust an employee's base salary up to step M within the salary range to address issues related to recruitment, retention, or other business-related reason, such as equity, alignment, or competitive market conditions in accordance with the employer's salary determ…

(1) Employers may authorize additional pay to support recruitment and/or retention of the incumbent or candidate for a specific position in accordance with the employer's salary determination policy. At the employer's discretion, up to a 15 percent premium may be added to the emp…

(1) Director approval is required for employers to authorize:(a) Premiums exceeding fifteen percent under the provisions of WAC 357-28-095; and(b) Additional pay to support the recruitment and/or retention of like positions at a specific work location.(2) In advance of authorizin…

An employee who is promoted must advance to a step of the range for the new class that is nearest to five percent above their prepromotional salary, not to exceed step M of the salary range. If the employee's prepromotional salary is set above the maximum of the salary range in a…

An employee occupying a position that is reallocated to a class with a higher salary range must advance to a step of the range for the new class that is nearest to five percent above their previous salary, not to exceed step M of the salary range in accordance with WAC 357-28-110…

An employee occupying a position that is reallocated to a class with the same or lower salary range must be placed within the new salary range at an amount equal to their previous base salary. If the previous base salary exceeds the new salary range, the employee's base salary mu…

When reallocation is necessary because the director creates, abolishes, or revises a class, an employee's base salary is determined as follows:(1) An employee occupying a position reallocated to a class with the same or lower salary range must be paid an amount equal to the emplo…

(1) The base salary of an employee who accepts a layoff option must have their salary determined as follows:(a) An employee who accepts a layoff option to a different position with the same salary range keeps the same base salary.(b) An employee who accepts a layoff option to a p…

Upon transfer, an employee's base salary is determined by the employer's salary determination policy.[Statutory Authority: Chapter 41.06 RCW. WSR 05-01-205, § 357-28-140, filed 12/21/04, effective 7/1/05.]

Upon reassignment, an employee keeps the same base salary.[Statutory Authority: Chapter 41.06 RCW. WSR 05-01-205, § 357-28-145, filed 12/21/04, effective 7/1/05.]

The base salary of a general government employee appointed to a position for reasons specified in WAC 357-19-360(2) must be determined as follows:(1) An employee who is redeployed to a position with the same salary range keeps the same base salary.(2) An employee who is redeploye…

When an employee is being reverted following a promotion or transfer, the employee's base salary is set at the step the employee would be at if the employee had not left the position. When an employee is being reverted following a voluntary demotion, the employee's base salary mu…

(1) The base salary of an employee who accepts a demotion in lieu of layoff must be set in accordance with WAC 357-28-135.(2) If the demotion is a result of a reasonable accommodation, they may be appointed to step M in accordance with WAC 357-28-084.(3) An employee demoted for a…

Upon elevation following demotion, an employee's salary must be determined in the same manner that is provided for promotion in WAC 357-28-110.[Statutory Authority: Chapter 41.06 RCW. WSR 05-01-205, § 357-28-160, filed 12/21/04, effective 7/1/05.]

If an exempt position is converted to classified status under the provisions of WAC 357-19-225, the base salary of the incumbent must not be less than the exempt salary at the time of conversion. If the employee's salary at the time of conversion exceeds the maximum of the salary…

Assignment pay is a premium added to base salary to recognize specialized skills, assigned duties, and/or unique circumstances that exceed the ordinary. Assignment pay is intended to be used only as long as the skills, duties, or circumstances it is based on are in effect.[Statut…

Employers may authorize assignment pay to a position when the director has approved the assignment pay for a specific skill, duty, or unique circumstance and the employer determines that the position qualifies for the premium. Approved assignment pay designations must be listed i…

(1) If an overtime-eligible employee has finished the work shift and has left the worksite or is in paid leave status and is called to return to work outside of regularly scheduled hours to handle emergency situations which could not be anticipated, a minimum of two hours' pay mu…

(1) Shift premium at the rate specified in the compensation plan must be paid when:(a) An employee is regularly scheduled to work a shift in which the majority of hours worked daily or weekly are between 6:00 p.m. and 6:00 a.m.;(b) An employee is scheduled to work a shift which i…

(1) Basic shift premium must be paid in accordance with WAC 357-28-190.(2) Supplemental shift premium, as specified in the compensation plan, must be paid for positions in general government that require licensure as a registered nurse.[Statutory Authority: Chapter 41.06 RCW. WSR…

(1) Overtime-eligible employees who are directed to work on a designated holiday as listed in chapter 357-31 WAC must receive their regular rate of pay for the holiday. In addition, employees must receive premium at the overtime rate for all hours worked on the holiday. The emplo…

Location based premium pay at the rate specified in the compensation plan must be paid when an employee is:(1) Assigned to work on McNeil Island at the special commitment center and for each day the employee is physically working on the island. Days in paid status not working on …

(1) Overtime-eligible employees required to restrict off-duty activities to be immediately available for duty must be compensated for time spent in standby status. Overtime-exempt employees are not eligible for standby pay unless the employer determines otherwise.(2) Compensation…

The rate of standby compensation must be specified in the compensation plan. The director may approve exceptions to standby rates based upon business requirements.[Statutory Authority: Chapter 41.06 RCW. WSR 05-01-205, § 357-28-210, filed 12/21/04, effective 7/1/05.]

Employees within the information technology professional structure who are in the entry, journey and senior/specialist levels designated as and performing all the duties of a supervisor, in accordance with WAC 357-01-317, must receive a five percent supervisory pay differential i…

Employers must establish hours of work and the workweek for all employees. Assignment of work hours outside of regularly scheduled shifts is allowed.[Statutory Authority: Chapter 41.06 RCW. WSR 05-01-205, § 357-28-220, filed 12/21/04, effective 7/1/05.]

Employers must develop one or more flex-time schedules unless the employer determines that such schedules would impede service to the public or impede the employer in accomplishing its mission. Flex-time schedules must contain fixed core hours of work. They must also contain star…

The employer may assign or reassign any employee or group of employees to a flex-time schedule under WAC 357-28-252.[Statutory Authority: Chapter 41.06 RCW. WSR 05-01-205, § 357-28-230, filed 12/21/04, effective 7/1/05.]

Employees may request assignment to a flex-time schedule and the employer may grant or deny such assignment.[Statutory Authority: Chapter 41.06 RCW. WSR 05-01-205, § 357-28-235, filed 12/21/04, effective 7/1/05.]

Employers must assign each position to one of the overtime eligibility designations identified in the compensation plan.[Statutory Authority: Chapter 41.06 RCW. WSR 05-01-205, § 357-28-240, filed 12/21/04, effective 7/1/05.]

(1) Employers must inform employees of whether or not their positions are eligible to receive overtime, including any subsequent change to their eligibility for overtime compensation.(2) When employees are dispatched to emergency response duty under an incident command system as …

For a position, the employer may make changes to an overtime-eligible employee's assigned hours under the following condition(s):(1) For temporary changes in work hours or shift for a period of 30 calendar days or less, the employer must provide two calendar days' notice to the e…

(1) The following conditions constitute overtime for overtime-eligible employees:(a) Work in excess of 40 hours in one workweek, except for law enforcement positions or hospital personnel assigned to a 14-day schedule.(i) For hospital personnel assigned to a 14-day schedule, work…

Overtime worked by an overtime eligible employee must be compensated at a rate of one and one-half times the employee's regular rate.[Statutory Authority: Chapter 41.06 RCW. WSR 15-11-102, § 357-28-260, filed 5/20/15, effective 6/22/15; WSR 11-19-091, § 357-28-260, filed 9/20/11,…

For purposes of computing eligibility for overtime compensation, paid holidays during the employee's regular work schedule are considered time worked. Leave with pay during the employee's regular work schedule is not considered time worked except for:(1) When leave is taken to tr…

An overtime eligible employee must receive monetary payment as compensation for overtime worked. However, with an agreement between the employer and the employee, compensatory time off at one and one-half times the overtime hours worked may be granted in lieu of pay.[Statutory Au…

The use of compensatory time must be in accordance with chapter 357-31 WAC.[Statutory Authority: Chapter 41.06 RCW. WSR 05-01-205, § 357-28-280, filed 12/21/04, effective 7/1/05.]

(1) The accumulation of unused compensatory time of any amount that exceeds two hundred forty hours, or four hundred eighty hours for employees engaged in public safety or emergency response activity, must be paid in cash at the regular rate earned by the employee at the time the…

All holiday credit must be used annually in accordance with the employer's leave policy. An employee who does not use their accrued holiday credit by the annual date specified in the employer's leave policy will receive monetary compensation. Holiday credit must be paid when:(1) …

An agency director or higher education president may authorize a lump sum relocation payment, within existing resources, whenever:(1) It is reasonably necessary that a person make a domiciliary move in accepting a transfer or appointment; or(2) It is necessary to successfully rec…

If the employee receiving the relocation payment terminates or causes termination with the state within one year of the date of the appointment or transfer, that employee may be required to pay back the lump sum payment. If the termination is a result of layoff, disability separa…

An employer must develop written criteria prior to authorizing lump sum relocation compensation. The criteria must include:(1) A description of the circumstances for which relocation compensation will be granted; and(2) The method that will be used to determine the amount of relo…

Salary surveys must be undertaken in accordance with applicable portions of chapter 41.06 RCW.[Statutory Authority: Chapter 41.06 RCW. WSR 05-01-205, § 357-28-325, filed 12/21/04, effective 7/1/05.]

The following days are designated as holidays for the purpose of chapter 357-31 WAC:(1) The first day of January (New Year's Day);(2) The third Monday of January (Martin Luther King, Jr.'s birthday);(3) The third Monday of February (Presidents' Day);(4) The last Monday of May (Me…

(1) Full-time general government employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status:(a) For at least 80 nonovertime hours during the month of the holiday; or(b) For the entire work shift precedi…

When a holiday designated under WAC 357-31-005 falls on a general government employee's scheduled work day:(1) Full-time employees receive holiday pay for the number of hours they are scheduled to work on that day.(2) Part-time employees are entitled to the number of paid hours o…

Compensation for holidays (including personal holiday) for part-time general government employees will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Time spent on temporary layoff as prov…

Holiday credit for part-time higher education employees who meet the definition in WAC 357-01-2290(2) will be proportionate to the number of hours in pay status in the same month of the holiday to that required for full-time employment, excluding all holiday hours. Part-time empl…