Washington Administrative Code

Personal holiday for part-time higher education employees who meet the definition in WAC 357-01-2290(2) will be proportionate to the number of hours in pay status in the same month when the personal holiday is requested to that required for full-time employment, excluding all hol…

When a holiday as designated under WAC 357-31-005 falls on a higher education employee's scheduled work day:(1) Full-time employees receive eight hours of regular holiday pay per holiday. Any differences between the scheduled shift for the day and eight hours may be adjusted by u…

Higher education employers must allow a part-time employee as defined in WAC 357-01-2290(2) to use accrued holiday credit for the following reasons:(1) Employees must request to use accrued holiday credit in accordance with the employer's leave policy. When considering employees'…

When a holiday (as identified in WAC 357-31-005) falls on an employee's regularly scheduled day off, the employer must provide that employee an in-lieu of holiday as follows:(1) For a full-time employee who is eligible for holiday compensation, the employer may:(a) Designate the …

Time worked on a holiday must be compensated as provided in WAC 357-28-200.[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-136, § 357-31-035, filed 4/6/05, effective 7/1/05.]

When a holiday falls on Saturday, the preceding Friday is observed as the nonworking or legal holiday. When a holiday falls on Sunday, the following Monday is observed as the nonworking or legal holiday.[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-136, § 357-31-040, filed 4…

Employees who resign, are dismissed, or separated before a holiday do not qualify for holidays occurring after the effective date of resignation, dismissal, or separation.[Statutory Authority: RCW 41.06.133. WSR 26-08-085, s 357-31-045, filed 3/31/26, effective 5/1/26. Statutory …

For employees working a shift which begins on one calendar day and ends on the next, the twenty-four hour period during which the holiday occurs must be determined by the employer to start either at the start of the shift that begins on the legal or observed holiday, or at the st…

Employees are entitled to two unpaid holidays per calendar year for a reason of faith or conscience or an organized activity conducted under the auspices of a religious denomination, church, or religious organization. The employer must allow the employee to take the unpaid holida…

When requesting an unpaid holiday in accordance with WAC 357-31-052, an employee must give at least fourteen calendar days' notice to the supervisor in accordance with the employer's leave policy. The employee and supervisor may agree upon a shorter time frame. Unpaid leave for t…

Employees are entitled to one paid personal holiday per calendar year in addition to those specified in WAC 357-31-005 if the employee is scheduled to be, or has been, continuously employed by the state of Washington for at least four months.An employee who is scheduled to work l…

(1) Full-time employees receive holiday pay for the number of hours they are scheduled to work on the day they select as their personal holiday.(2) Part-time employees are entitled to the number of paid hours for a personal holiday on a pro rata basis in accordance with WAC 357-3…

(1) Full-time employees receive eight hours of regular holiday pay on a personal holiday. Any differences between the scheduled shift for the day and eight hours may be adjusted by use of vacation leave, use or accumulation of compensatory time as appropriate, or leave without pa…

(1) An employer must approve the use of a personal holiday as long as:(a) The employee is entitled to a personal holiday in accordance with RCW 1.16.050 and WAC 357-31-055;(b) The employee has requested the personal holiday in accordance with the employer's leave procedures; and(…

The personal holiday must be used within the calendar year.[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-136, § 357-31-075, filed 4/6/05, effective 7/1/05.]

If before the end of the calendar year the employee requests the use of the personal holiday in accordance with the employer's leave procedures and the employer denies the request, the employee is entitled to carry over the personal holiday to the next calendar year.[Statutory Au…

An employee is only allowed to use part of a personal holiday in these two circumstances:(1) When donating a portion of the personal holiday to the shared leave program as provided in WAC 357-31-425(3), or(2) When using a portion of the personal holiday to provide care as provide…

An employee who has donated a personal holiday for purposes of shared leave and then has a portion of the personal holiday returned to the employee during the same calendar year, may use the remaining hours. If the hours are returned during a different calendar year, the employee…

Each employer must develop a leave policy which specifies the procedure for requesting and approving all leave, as provided in the civil service rules. The employer's policy must:(1) Allow an employee to use vacation leave without advance approval when the employee is requesting …

Unauthorized absence must be treated as unauthorized leave without pay and may be grounds for separation under the provisions of WAC 357-46-210 or discipline under chapter 357-40 WAC.[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-136, § 357-31-105, filed 4/6/05, effective 7/1…

Unused sick and vacation leave credits of employees who change state employers without a break in service, as defined in WAC 357-01-145, transfer with the employee to the new employer.[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-136, § 357-31-110, filed 4/6/05, effective 7/…

(1) Full-time employees earn eight hours of sick leave per month.(2) Part-time general government employees earn sick leave on a pro rata basis in accordance with WAC 357-31-125.(3) Part-time higher education employees as defined in WAC 357-01-2290(1) earn sick leave on the same …

(1) Full-time overtime exempt general government employees who are in pay status for less than eighty nonovertime hours in a month do not earn a monthly accrual of sick leave. Time spent on temporary layoff as provided in WAC 357-46-063 is considered time in pay status for the pu…

(1) Full-time overtime eligible general government employees who are in pay status for less than 80 hours in a month, earn a monthly accrual proportionate to the number of hours in pay status, in the month to that required for full-time employment. Sick leave accruals must not ex…

Vacation and sick leave accruals for part-time general government employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Sick leave accruals must not exceed eight hours in a month. Time spent on temporary layo…

Vacation and sick leave accruals for part-time higher education employees as defined in WAC 357-01-2290(2) will be proportionate to the number of hours in pay status in the month to that required for full-time employment. Sick leave accruals must not exceed eight hours in a month…

An employer may require verification or certification of the reason for sick leave use in accordance with the employer's leave policy and in compliance with chapter 296-128 WAC.Employers must allow the use of accrued sick leave under the following conditions:(1) An employee's men…

The employer may require verification or certification of the reason for sick leave use in accordance with the employer's leave policy.Employers may allow the use of accrued sick leave under the following conditions:(1) For condolence or bereavement;(2) When an employee is unable…

All requests for sick leave must be made as specified in the employer's leave policy.[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-136, § 357-31-135, filed 4/6/05, effective 7/1/05.]

An employee is not entitled to use sick leave in advance of its accrual.[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-136, § 357-31-140, filed 4/6/05, effective 7/1/05.]

When a condition listed in WAC 357-31-130 arises while the employee is on vacation leave, the employer may allow the employee to use accrued sick leave in place of vacation leave. The employee must request the use of accrued sick leave in place of vacation leave according to the …

In accordance with the attendance incentive program established by RCW 41.04.340, employees are eligible to be paid for accrued sick leave as follows:(1) In January of each year, an employee whose sick leave balance at the end of the previous year exceeds four hundred eighty hour…

Employees who separate for any reason other than retirement or death are not paid for their accrued sick leave.[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-136, § 357-31-155, filed 4/6/05, effective 7/1/05.]

Former employees who are reemployed within five years of their separation from state service must be restored unused sick leave credits, if any, to which they were entitled at the time of separation. Former employees who are reemployed after five years of their separation from st…

(1) Full-time general government employees accrue vacation leave at the following rates:(a) During the first and second years of current continuous state employment - Nine hours, 20 minutes per month;(b) During the third year of current continuous state employment - 10 hours per …

(1) Full-time higher education employees accrue vacation leave at the following rates:(a) During the first year of continuous state employment - 12 days (eight hours per month);(b) During the second year of continuous state employment - 13 days (eight hours, 40 minutes per month)…

(1) Part-time general government employees accrue vacation leave hours in accordance with WAC 357-31-165 on a pro rata basis. Proration will be calculated in accordance with WAC 357-31-125.(2) Part-time higher education employees as defined in WAC 357-01-2290(1) accrue vacation l…

(1) Full-time general government employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave. Time spent on temporary layoff as provided in WAC 357-46-063 is considered time in pay status for the purpose of this su…

Leave without pay does not affect the rate at which employees accrue vacation leave.[Statutory Authority: Chapter 41.06 RCW. WSR 22-06-006, § 357-31-180, filed 2/17/22, effective 7/1/22; WSR 12-04-016, § 357-31-180, filed 1/24/12, effective 2/24/12; WSR 10-23-040, § 357-31-180, f…

All requests for vacation leave must be made in accordance with the employer's leave policy.[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-137, § 357-31-185, filed 4/6/05, effective 7/1/05.]

An employee is not entitled to use vacation leave in advance of its accrual.[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-137, § 357-31-195, filed 4/6/05, effective 7/1/05.]

(1) An employee's request to use vacation leave must be approved under the following conditions:(a) As a result of the employee's serious health condition.(b) To care for a spouse, registered domestic partner, parent, parent-in-law, or grandparent of the employee who has a seriou…

When considering requests for vacation leave, the employer must consider the needs of the employee but may require that leave be taken when it will least interfere with the operational needs of the employer.[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-137, § 357-31-205, fil…

Vacation leave may be accumulated to a maximum of 280 hours. Exceptions to this maximum are described in WAC 357-31-215.[Statutory Authority: RCW 41.06.133, 43.01.040, and 43.01.044. WSR 24-18-069, § 357-31-210, filed 8/29/24, effective 10/1/24. Statutory Authority: Chapter 43.01…

There are two circumstances in which vacation leave may be accumulated above the maximum of 280 hours.(1) If an employee's request for vacation leave is denied by the employer, and the employee is close to the maximum vacation leave (280 hours), the employer must grant an extensi…

At a minimum, a statement of necessity for excess vacation leave must include all of the following:(1) The date on which the statement of necessity was authorized;(2) Justification of denial of the employee's leave request;(3) Date upon which the employee will be able to resume l…

(1) When an employee who has completed six continuous months of employment separates from service by reason of resignation with adequate notice, layoff, trial service reversion, separation, dismissal, retirement, or death, the employee is entitled to a lump sum payment of unused …

(1) Employees must request to use accrued compensatory time in accordance with the employer's leave policy. When considering employees' requests, employers must consider their business needs and the wishes of the employee.(2) An employee must be granted the use of accrued compens…

An employee who sustains a work related injury or illness that is compensable under the workers' compensation law may choose to receive time-loss compensation exclusively, use accrued paid leave exclusively, or combine time loss compensation and accrued paid leave.[Statutory Auth…

An employee who uses accrued vacation leave, accrued sick leave, accrued compensatory time, accrued holiday credit, recognition leave, or receives holiday pay during a period when the employee is receiving time loss compensation is entitled to time-loss compensation and full pay …