Washington Administrative Code

Eastern Washington University is concerned about the health, welfare, and safety of all of its students. To promote an educational environment where all students can be successful, it is necessary for the university to engage with students whose ability to function successfully o…

"Dean" refers to the dean of students or designee."Director of CAPS" refers to the director of counseling and psychological services or designee."Essential function requirements for a student" are those tasks and responsibilities an individual student is required to perform, with…

(1) Upon notification of a serious health or safety concern involving a student, the dean will make an individualized assessment of whether a student should be placed on a mandatory medical leave of absence. The dean may require a student to take a medical leave of absence if all…

(1) Notice: The dean shall issue a written notification of the mandatory medical leave of absence. The written notice shall include:(a) Effective date of the leave;(b) Reasons for requiring the leave;(c) Conditions during the leave of absence, if any;(d) Conditions for reenrollme…

A student placed on a mandatory medical leave of absence will automatically be granted an exceptional circumstances withdrawal for medical purposes from the university for the quarter in which the student is removed in accordance with EWU Policy 303-30. The student will receive a…

A student requesting to return to the university after a mandatory leave of absence must notify the dean of his/her intention to return or reenroll approximately two months in advance of the anticipated return. The student must then meet with the dean or dean's designee. The dean…

(1) Filing: A student may appeal the dean's decision to impose a mandatory medical leave of absence. The appeal must be submitted in writing to the vice president for student affairs within twenty-one calendar days from service of the dean's decision. The appeal shall be in writi…

(1) Upon receipt of a timely appeal by the student, the vice president shall convene the students of concern board and notify the student of the date, time, and location of the appeal hearing in writing. The notice will include information about how to request accommodations or i…

(1) A mandatory medical leave of absence is an administrative decision and is not a disciplinary action. A student may still be held responsible for his or her conduct if the conduct constituted a violation of the student conduct code.(2) A student who is placed on mandatory leav…

Eastern Washington University is an educational institution established and maintained by the citizens of Washington state in order to carry out the mission of teaching, research and public service. University facilities exist for the primary purpose of supporting that mission an…

This chapter establishes standards and procedures for use of university facilities on the Cheney campus by individuals and entities other than the university itself, such as university employees, students, university-affiliated groups, nonaffiliated groups, and outside community …

(1) "Facility" or "facilities" includes all buildings, athletic fields, and parking lots owned or controlled by the university.(2) "First amendment activities" includes, but is not necessarily limited to, informational picketing, petition circulation, the distribution of informat…

First priority for the use of campus facilities shall be given to regularly scheduled university activities. A facility may only be reserved by someone other than the university when the facility is not needed for a university activity. Use of university facilities may be subject…

The board of trustees has delegated to the president of the university the authority to regulate the use of university facilities. Under this authority, the president has delegated to the vice president for business and finance (VP-BF) the authority to review the use of universit…

Use of university facilities by employees, students, university-affiliated groups, nonaffiliated groups, and community members is subject to the following restrictions:(1) Restriction of access. The president of Eastern Washington University may restrict access to university faci…

(1) Commercial activities.(a) University facilities may not be used for commercial gain, including: Commercial advertising; solicitation and merchandising of any food, goods, wares, service, or merchandise of any nature whatsoever; or any other form of sales or promotional activi…

(1) Solicitation, handbills, pamphlets, and similar materials.(a) Anyone may personally distribute noncommercial announcements, handbills, pamphlets, or materials in any outdoor area of campus consistent with the orderly conduct of university operations, maintenance of university…

This section prescribes procedures for the use of university facilities, by individuals and entities other than the university itself.(1) Scheduling and reservation practices.(a) The primary purpose of university facilities is to serve the university's instructional, research, an…

This chapter establishes standards for the conduct of commercial activities on Eastern Washington University property by persons or entities. This includes property and facilities that are owned, operated, or otherwise controlled by Eastern Washington University.[Statutory Author…

Eastern Washington University property and facilities shall not be used by any person or entity other than the university for commercial solicitation, advertising, or promotional activities except:(1) By special permission granted by the vice president for business and finance or…

Commercial advertising and activities are permitted in the limited areas identified by the university in the Pence Union Building (PUB). Individuals, corporations, or entities seeking to engage in commercial activities or advertising within the PUB must obtain approval from the d…

(1) Any violation of this chapter by a student of Eastern Washington University is a violation of the student conduct code, WAC 172-121-200.(2) Nonstudents violating this chapter may be referred to civil authorities for appropriate prosecutions, including violations of the laws o…

Eastern Washington University is committed to freedom of expression and first amendment principles. Active participation in dialogue and expression is a vital part of higher education. Listening to and engaging with various viewpoints transforms students into informed citizens. T…

The regulations contained in this chapter apply to all first amendment activities, as defined below, occurring in open areas on university property. These regulations do not apply to first amendment activities inside of a university facility or off campus. University buildings, r…

"Employees" includes all people currently employed by the university."First amendment activities" includes, but is not necessarily limited to, informational picketing, petition circulation, the distribution of information leaflets or pamphlets, speechmaking, demonstrations, ralli…

(1) Use of outdoor space. University employees, students, university-affiliated groups, nonaffiliated groups, and outside community members may engage in first amendment activities in open, outdoor spaces on the university's Cheney campus between the hours of 6:00 a.m. and 10:00 …

Use of university property for first amendment activities by university employees, students, university-affiliated groups, nonaffiliated groups, and outside community members is subject to the following restrictions:(1) Obstruction. No activity may obstruct or disrupt university …

Information that falls within the definition of "first amendment activities" as set forth in WAC 172-141-030, may be distributed in open spaces on campus. The distributor is encouraged, but not required, to include its name and address on the distributed information. All individu…

The provisions of this chapter shall be used to pursue recovery of outstanding financial obligations owed to the university. This chapter does not apply to wage overpayments to persons who are current university employees. Wage overpayments for current university employees are ha…

(1) Whenever the university determines that a debt owed to the university is outstanding, the university shall provide written notice to the debtor. The notice shall include:(a) The amount of the debt owed to the university,(b) The basis for the claim,(c) A demand for payment wit…

If a debtor disagrees with the notice of outstanding financial obligation issued by the university, the debtor can challenge the debt by filing a request for a brief adjudicative proceeding. The university must receive the request within twenty-one days after service of the notic…

If a debtor fails to timely request a brief adjudicative proceeding, the university's notice of the debt owed becomes a final order. If the debtor timely requests a brief adjudicative proceeding, at the conclusion of the proceedings identified in WAC 172-108-070, the university w…

After making a final determination regarding a person/entity's outstanding financial obligation, if the debtor fails to pay the debt within the time specified by the university, the university may pursue any lawful means to collect the debt. This includes, but is not limited to:(…

Eastern Washington University (EWU) libraries exist first and foremost to serve the needs of EWU students and faculty. EWU libraries also serve the rest of the university community, the regional needs of Eastern Washington, and the general community.[Statutory Authority: RCW 28B.…

EWU libraries are open to the public. However, children under twelve years of age must be accompanied by an adult or have prearranged permission from the senior staff member on duty. Borrowing privileges and other library services are limited to the following users:(1) Current st…

Users of EWU libraries' facilities shall maintain appropriate public behavior and comply with all library policies. Violators of library policies may be subject to disciplinary action including, but not limited to, assessment of fines, fees, or other service charges and revocatio…

Briefcases, backpacks, and any other containers or items being carried out of library facilities may be inspected. Inspections may be performed by employees or through the use of electronic equipment or other devices.[Statutory Authority: RCW 28B.35.120(12). WSR 11-23-113, § 172-…

The purpose of this chapter is to establish rules and procedures to comply with the requirements of the Family Educational Rights and Privacy Act of 1974 (FERPA) 20 U.S.C. Sec. 1232g. FERPA provides students with the following rights:(1) The right to inspect and review their educ…

The following definitions shall apply in interpreting these regulations:"Attendance" includes, but is not limited to:(a) Attendance in person or by paper correspondence, video conference, satellite, internet, or other electronic information and telecommunications technologies for…

Eastern Washington University will provide students, who are currently attending, annual notification of their rights as required by the Family Educational Rights and Privacy Act. Notice will be provided through university catalogs, quarterly course announcements, or other public…

Any student shall have a right, subject to the limitations described below, to inspect and review his or her education records maintained by the university.(1) The university may require proof of identification such as: A driver's license; university student identification card; …

Students may obtain copies of their education records. The office of the registrar is the only office which may issue an official transcript of the student's academic record. Charges for copies shall not exceed the cost normally charged by the university copy center (except in ca…

If a student believes his/her education records contain information that is inaccurate, misleading or in violation of the student's rights of privacy, the student may ask the university to amend the record. Requests for amendment must be submitted to the registrar's office in wri…

Following receipt of a request for a hearing under WAC 172-191-060, the registrar will schedule the hearing. The assistant vice president and registrar or his/her designee will act as the hearing officer and will provide the student with written notice of the hearing's date, time…

Students shall provide a signed and dated written consent before an educational agency or institution discloses personally identifiable information from a student's education records, except as provided by WAC 172-191-090. The written consent must:(1) Specify the records that may…

The university will use reasonable methods to identify and authenticate the identity of persons to whom it discloses personally identifiable information from education records and will not permit the access to or the release of education records or personally identifiable informa…

Directory information is defined to include: Student's name, university email address, telephone number; participation in officially recognized activities and sports; weight, height and the month and day of birth for athletic team members; dates of attendance at the university, e…

Students may file a written complaint with the Family Policy Compliance Office of the U.S. Department of Education concerning alleged failures by the university to comply with the requirements of the Family Educational Rights and Privacy Act or its implementing regulations.[Statu…

It is the policy of Eastern Washington University that any project shall be accomplished in compliance with chapter 43.21C RCW, the State Environmental Policy Act (SEPA) and in accordance with chapter 197-11 WAC, guidelines for the State Environmental Policy Act implementation. F…

This chapter of the Washington Administrative Code is adopted pursuant to RCW 39.04.151. This chapter sets forth the procedures for Eastern Washington University's (EWU) use of small works rosters for different specialties, categories of anticipated work, and geographical locatio…