PRIA, Government Policy, Made Personal

Summary

Create rules for how the Board is run and how it handles grievances. The rules must let a grievant ask for a hearing when the case involves disciplinary action, retirement under sections 4007 or 4008, or other matters the Board thinks need a hearing. The grievant, their representatives, the grievant’s union if there is one, and the Department’s representatives may attend. The Board can open a hearing to others after asking the parties. Witnesses testify under oath. Parties can question and cross-question witnesses, use depositions, and send written questions unless the Board finds them irrelevant or repetitive. The agency must make witnesses available when the Board or a relevant request requires it, and the Department must pay necessary travel costs if the Board says the witness must appear. The Board may accept oral and written evidence but will exclude irrelevant or repetitive material. Every hearing gets a word-for-word transcript. If there is no hearing, each side can review and add written material before the Board decides, and the decision is based only on the record. The Board may act through panels or single members chosen by the Chair. Hearings in the continental United States must use panels of at least three members unless the parties agree otherwise. Board members must be impartial. If the Board finds certain agency actions related to a pending grievance should be paused (for example involuntary separation, discipline, or recovering overpayments), the Department must suspend those actions until the earlier of one year after that finding or the Board’s final decision. The Board can extend the one-year pause if the Board or agency caused delay, or for case complexity, unavailable witnesses, or events beyond control. Even during a pause, an agency head may in writing bar the grievant from certain duties or premises if needed for the office to function. The Board can reopen a case if new important evidence appears.

Title 22, §4136

Foreign Relations and Intercourse, Source: USLM XML via OLRC

The Board may adopt regulations concerning its organization and procedures. Such regulations shall include provision for the following:

(1)The Board shall conduct a hearing at the request of a grievant in any case which involves—

(A)disciplinary action or the retirement of a grievant from the Service under section 4007 or 4008 of this title, or

(B)issues which, in the judgment of the Board, can best be resolved by a hearing or presentation of oral argument.

(2)The grievant, the representatives of the grievant, the exclusive representative (if the grievant is a member of the bargaining unit represented by the exclusive representative), and the representatives of the Department are entitled to be present at the hearing. The Board may, after considering the views of the parties and any other individuals connected with the grievance, decide that a hearing should be open to others. Testimony at a hearing shall be given under oath, which any Board member or individual designated by the Board shall have authority to administer.

(3)Each party (including an exclusive representative appearing in the proceedings) shall be entitled to examine and cross-examine witnesses at the hearing or by deposition and to serve interrogatories upon another party and have such interrogatories answered by the other party unless the Board finds such interrogatory irrelevant, immaterial, or unduly repetitive. Upon request of the Board, or upon a request of the grievant deemed relevant and material by the Board, an agency shall promptly make available at the hearing or by deposition any witness under its control, supervision, or responsibility, except that if the Board determines that the presence of such witness at the hearing is required for just resolution of the grievance, then the witness shall be made available at the hearing, with necessary costs and travel expenses paid by the Department.

(4)During any hearing held by the Board, any oral or documentary evidence may be received, but the Board shall exclude any irrelevant, immaterial, or unduly repetitious evidence, as determined under section 556 of title 5.

(5)A verbatim transcript shall be made of any hearing and shall be part of the record of proceedings.

(6)In those grievances in which the Board does not hold a hearing, the Board shall afford to each party the opportunity to review and to supplement, by written submissions, the record of proceedings prior to the decision by the Board. The decision of the Board shall be based exclusively on the record of proceedings.

(7)The Board may act by or through panels or individual members designated by the Chairperson, except that hearings within the continental United States shall be held by panels of at least three members unless the parties agree otherwise. References in this subchapter to the Board shall be considered to be references to a panel or member of the Board where appropriate. All members of the Board shall act as impartial individuals in considering grievances.

(8)If the Board determines that the Department is considering the involuntary separation of the grievant (other than an involuntary separation for cause under section 4010(a) of this title), disciplinary action against the grievant, or recovery from the grievant of alleged overpayment of salary, expenses, or allowances, which is related to a grievance pending before the Board and that such action should be suspended, the Department shall suspend such action until the date which is one year after such determination or until the Board has ruled upon the grievance, whichever comes first. The Board shall extend the one-year limitation under the preceding sentence and the Department shall continue to suspend such action, if the Board determines that the agency or the Board is responsible for the delay in the resolution of the grievance. The Board may also extend the 1-year limit if it determines that the delay is due to the complexity of the case, the unavailability of witnesses or to circumstances beyond the control of the agency, the Board or the grievant. Notwithstanding such suspension of action, the head of the agency concerned or a chief of mission or principal officer may exclude the grievant from official premises or from the performance of specified functions when such exclusion is determined in writing to be essential to the functioning of the post or office to which the grievant is assigned.

(9)The Board may reconsider any decision upon presentation of newly discovered or previously unavailable material evidence.

Notes & Related Subsidiaries

Editorial Notes

Amendments

2005—Par. (8). Pub. L. 109–140 inserted “the involuntary separation of the grievant (other than an involuntary separation for cause under section 4010(a) of this title),” after “considering” and substituted “the grievant, or” for “the grievant or”. 2002—Par. (8). Pub. L. 107–228, in first sentence, struck out “the involuntary separation of the grievant,” before “disciplinary action” and substituted “grievant or” for “grievant, or”, and struck out last sentence which read as follows: “Notwithstanding the first sentence of this paragraph, the Board’s authority to suspend such action shall not extend to instances where the Secretary, or his designee, has exercised his authority under subsection (a)(3) of section 4010 of this title or with respect to any action which would delay the separation of an employee pursuant to a reduction in force conducted under section 4010a of this title.” 1994—Par. (8). Pub. L. 103–236, § 181(a)(4)(B), inserted before period at end “or with respect to any action which would delay the separation of an employee pursuant to a reduction in force conducted under section 4010a of this title”. Pub. L. 103–236, § 177(a), substituted “until the date which is one year after such determination or until the Board has ruled upon the grievance, whichever comes first. The Board shall extend the one-year limitation under the preceding sentence and the Department shall continue to suspend such action, if the Board determines that the agency or the Board is responsible for the delay in the resolution of the grievance. The Board may also extend the 1-year limit if it determines that the delay is due to the complexity of the case, the unavailability of witnesses or to circumstances beyond the control of the agency, the Board or the grievant.” for “until the Board has ruled upon the grievance.” 1991—Par. (8). Pub. L. 102–138 substituted “exercised his authority under subsection (a)(3) of section 4010 of this title” for “determined that there is reasonable cause to believe that a grievant has committed a job-related crime for which a sentence of imprisonment may be imposed and has taken action to suspend the grievant without pay pending a final resolution of the underlying matter”. 1989—Par. (8). Pub. L. 101–167 inserted at end “Notwithstanding the first sentence of this paragraph, the Board’s authority to suspend such action shall not extend to instances where the Secretary, or his designee, has determined that there is reasonable cause to believe that a grievant has committed a job-related crime for which a sentence of imprisonment may be imposed and has taken action to suspend the grievant without pay pending a final resolution of the underlying matter.”

§4136 Foreign Service Grievance Board Procedures

Summary

Title 22, §4136

Notes & Related Subsidiaries

Editorial Notes

Amendments

Citations & Metadata